HomeMy WebLinkAbout01/27/87 Board of Public Works MinutesREGULAR MEETING
JANUARY 27, 1987
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The regular meeting of the Board of Public Works was convened at
9:32 a.m. on Tuesday, January 27, 1987, by President John E.
Leszczynski, with Mr. Leszczynski, Mrs. Patricia E. DeClercq
and Mr. Michael L. Vance present. Also present was Chief Deputy
City Attorney Thomas Bodnar.
APPROVE MINUTES OF PREVIOUS MEETING
Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski,
and carried, the minutes of the January 20, 1987, regular meeting
of the Board were approved.
OPENING OF BIDS - RENTAL OF NEW UNIFORMS FOR VARIOUS BUREAUS AND
DEPARTMENTS WITHIN THE CITY OF SOUTH BEND
This was the date set for receiving and opening of sealed bids
for the above referred to service. The Clerk tendered proofs of
publication of Notice in the South Bend Tribune and the
Tri-County News which were found to be sufficient. The following
bids were opened and publicly read:
MONARCH INDUSTRIAL TOWEL & UNIFORM RENTAL, INC.
812 North Wilber Street
South Bend, Indiana 46628
Bid was signed by Robert P. Shultz, Vice -President,
Non -Collusion Affidavit was in order and a Certified Check in
the amount of $8,028.59 was submitted.
00IF
Group
I
322
2
changes -
5 shirts
5 pants
$1.59 ea.
_ $511.98
Group
II
36
5
changes -
11 shirts
11 pants
4.00 ea.
= 144.00
Group
III
30
1
change -
3 coveralls
.80 ea.
= 24.00
Group
IV
10
1
change -
3 shop coats
or smocks
.80 ea.
= 8.00
Group
V
14
5/3 change
- 11 shirts -
7 pants dress
clothes
6.00 ea.
= 84.00
weekly total
104 weeks total
$771.98
$80,285.92
Garment procedures for charging loss charge pertaining to the
City of South Bend on uniform service to their employees.
A three week period is allowed for uniforms to be returned to
Monarch. After this time, a loss charge will then apply at the
following rates:
Industrial Shirts
0-12 Months =
9.00
13-24 Months =
6.00
Coveralls
0-12 Months =
16.00
13-24 Months =
12.00
Dress Shirts
Industrial Pants
0-12 Months =
12.00
13-24 Months =
8.50
Smocks
0-12 Months =
15.00
13-24 Months =
12.00
Dress Pants
14.00
11.50
REGULAR MEETING
JANUARY 27, 1987
MECHANICS_ LAUNDRY & SUPPLY CO., INC.
3201 South Clinton
Fort Wayne, Indiana
Bid was signed by John L. Slick, General Manager,
Non -Collusion Affidavit was in order and a Bid Bond in the
amount of $11,440.00 was submitted.
1:11M13
Group I (5 uniforms each - shirts and pants,
2 changes per week)
Group II (11 uniforms each - shirts and pants,
5 changes per week)
Group III (3 coveralls each - 1 change per week)
Group IV (3 shop coats or smocks each -
1 change per week)
Group V (11 shirts and 7 pants - Executive Wear)
$1.98 ea.
4.95 ea.
99 ea.
.99 ea.
5.75 ea.
TODD CORPORATION
2050 West Oliver Avenue
Indianapolis, Indiana
Bid was signed by M.G. Roach, Vice -President and General
Manager, Non -Collusion Affidavit was in order and a 10%
Bid Bond was submitted.
BID:
Group I (5 uniforms each - pants and shirts,
2 changes per week) - Weekly charge per person 1.70
Total weekly charge 547.40
Group II (11 uniforms each - pants and shirts,
5 changes per week) - Weekly charge per person 4.25
Total weekly charge 153.00
Slurry Seal to get #2 Grade, (never new). No lost or replacement
charge.
Group III (3 coveralls each - 1 piece, 1 change
per week - Weekly charge per person .85
Total weekly charge 25.50
Group IV (3 shop coats or smocks each - 1 piece,
1 change per week) Weekly charge per person .85
Total weekly charge 8.50
Group V (11 shirts and 7 pants dress)
Weekly charge per person 4.98
Total weekly charge 69.72
Total weekly charge $804.12
Total contract price $83,628.48
Loss Charge: Shirt $4.50
Pants 6.00
Coverall 6.00
Smock 4.50
Shop Coat 6.00
(Regardless of time left in Contract)
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REGULAR MEETING
JANUARY 27, 1987
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SWANK UNIFORM RENTAL, INC.
1101 King Street
South Bend, Indiana 46616
Bid was signed by Gerald R. Hogan, President, Non -Collusion
Affidavit was in order and a Certified Check in the amount of
$8,183.55 was submitted.
BID:
Group I (5 uniforms each - pants & shirts,
2 changes per week) 322 employees $
Group II (11 uniforms each - pants & shirts,
5 changes per week) 36 employees
Group III (3 coveralls each - 1 piece,
1 change per week) 30 employees
Group IV (3 shop coats or smocks each,
1 piece, 1 change per week) 10 employees
Group V (11 shirts and 7 pants)
14 employees
Totals Weekly
Totals 104 weeks
1.64 ea. _ $528.08
4.10
ea. = 147.60
.82
ea. = 24.60
.82
ea. = 8.20
5.60
ea. = 78.40
$ 786.88
$81,835.52
ARROW UNIFORM RENTAL, INC.
1469 E. Grand Boulevard
Detroit, Michigan 48211
Bid was signed by Peter A. Raab, President, Non -Collusion
Affidavit was in order and a Certified Check in the amount
of $8,600.00 was submitted.
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Group I 322
5
uniforms
$1.70
ea. _ $547.40
2
changes
Group II 36
11
uniforms
4.25
ea. = 153.00
5
changes
Group III 30
3
coveralls
.95
ea. = 28.50
1
change
Group IV 10
3
shopcoats
.95
ea. = 9.50
1
change
Group V 14
11
shirts
5.95
ea. = 83.30
5
changes
7
pants
3
changes
Weekly Total
$ 821.70
104 Weeks
Total
$85,456.80
Loss/Abuse Charges
New
7-12
13-18
19 & Over
To 6 mo.
MO.
MO.
Shirts
$10.00
$ 8.00
$ 6.00
$ 4.00
Pants
$14.00
$12.00
$10.00
$ 8.00
Coveralls
$22.00
$19.00
$16.00
$13.00
Shopcoats
$22.00
$19.00
$16.00
$13.00
Dress Shirts
$10.00
$ 8.00
$ 6.00
$ 4.00
Dress Pants
$18.00
$16.00
$14.00
$12.00
Board Attorney Thomas Bodnar advised that the bid of Aratex
Services, Inc., 3701 Progress Drive, South Bend, Indiana, did not
contain adequate bid security. Therefore, upon a motion made by
Mr. Vance, seconded by Mr. Leszczynski and carried, the bid as
submitted was rejected.
W
REGULAR MEETING JANUARY 27, 1987
Additionally, Mr. Bodnar stated that Clayton Uniform Mfg., Co.,
Inc., 59 American Drive, Norwood, Mass. has advised that they
decline to bid at this time.
Therefore, upon a motion made by Mr.
Leszczynski, seconded
by
Mrs. DeClercq and carried, the above
bids were referred to
the
Deputy Controller's office for review and recommendation.
APPROVE CONTRACT FOR ANIMAL CONTROL
AND SHELTER SERVICES -
HUMANE
SOCIETY OF ST. JOSEPH COUNTY
Submitted to the Board for approval
was a Contract with the
Humane Society of St. Joseph County
for the period January
27,
1987 to December 31, 1988.
Deputy Mayor Craig Hartzer addressed the Board and asked for
their favorable consideration of the Contract as submitted.
It was noted that for the period January 27, 1987 through
December 31, 1987, the City agrees to pay the annual sum of
$132,500.00 to the Humane Society for services. For the year
1988, the City shall pay the annual sum of $142,000.00.
Upon a motion made by Mrs. DeClercq, seconded by Mr. Vance and
carried, the Contract as submitted was approved and executed.
Mrs. Theresa Lacopo of the Humane Society of St. Joseph County
thanked members of the Board and Deputy Mayor Hartzer for their
hard work in negotiating this Contract. She stated that the
Society intends to work very hard to show the City that it has
placed their faith with the right group to handle these services.
APPROVE RAILROAD AGREEMENT - LOGAN STREET GRAND TRUNK WESTERN
RAILROAD CROSSING
Mr. Leszczynski advised that the Indiana Department of Highways
has submitted a Railroad Agreement as it relates to the
reconstruction of the grade crossing and installation of active
warning devices at the Logan Street - Grand Trunk Western
Railroad grade crossing in South Bend. Upon a motion made by Mr.
Vance, seconded by Mrs. DeClercq and carried, the above referred
to Agreement was approved and executed.
APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - SALE OF
ABANDONED VEHICLES
Mrs. Patricia E. DeClercq, Director, Department of Code
Enforcement, requested permission to advertise for the sale of
approximately seventeen (17) abandoned vehicles, which are being
stored at Steve & Gene's Auto & Truck Salvage and Repair, 3109
South Gertrude Street, South Bend, Indiana. It was noted that
all vehicles have been stored more than fifteen (15) days,
identification checks had been run for auto theft and the owners
and lienholders notified. Upon a motion made by Mrs. DeClercq,
seconded by Mr. Leszczynski and carried, the above request was
approved and a date of February 10, 1987, was established for the
receiving and opening of sealed bids.
REQUEST FOR DESIGNATED HANDICAPPED PARKING SPACE - 229 SOUTH
FRAN(RR RTRRRT - PWV-'7?VWn
In a letter to the Board, Mr. & Mrs. John Benson, 229 South
Frances Street, South Bend, Indiana, requested that the parking
space in front of their residence be designated as a handicapped
parking space. The Bensons stated that they live in a business
area and have difficulty parking in front of their home. Because
Mr. Benson walks with a cane, he has a very difficult time when
he cannot park in front of his residence. Therefore, upon a
REGULAR MEETING JANUARY 27. 1987
motion made by Mr. Leszczynski, seconded by Mr. Vance and
carried, the above request was referred to the Bureau of Traffic
and Lighting and the Police Department Traffic Division for
review and recommendation.
APPROVE REQUEST FOR RESTRICTED RESIDENTIAL PARKING - 600-800
BLOCKS OF TWYCKENHAM DRIVE
Mr. Leszczynski advised that pursuant to the request submitted to
the Board on November 25, 1986, by Ms. Linda Laffin, 709 South
Twyckenham Drive, the Bureau of Traffic and Lighting conducted a
Residential Parking study for the above referred to location.
The result of the study revealed that between the hours of 8:00
a.m. to 3:00 p.m., there was an average of twenty-six (26)
vehicles in thirty-four (34) spaces for a seventy-six per cent
(76%) occupancy. Additionally, during this time, there was an
average of twenty-six (26) non-residents or seventy-six per cent
(76%).
Therefore, as ordinance requirements were met for a Restricted
Residential Parking Zone, it is being recommended that the above
referred to location be designated as a Restricted Residential
Parking Zone.
Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and
carried, the recommendation was accepted and the request
approved.
APPROVE TRAFFIC CONTROL DEVICE
Upon a motion made by Mr. Vance, seconded by Mrs. DeClercq and
carried, the following one (1) traffic control device was
approved:
1. NEW INSTALLATION, RESIDENTIAL PARKING, 8:00 AM - 3:00 PM -
600-700-800 Block South Twyckenham (Petition by
Residents).
APPROVE RELEASE OF EXCAVATION BOND
Mr. Melvin Humphrey, Engineering Department, recommended that the
Excavation Bond for John Phillips Company be released effective
January 27, 1987. Upon a motion made by Mrs. DeClercq, seconded
by Mr. Leszczynski and carried, the above referred to Excavation
Bond was released.
FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT
A report from the Department of Code Enforcement indicating a
total of twenty (20) properties cleaned from January 20, 1987 to
January 23, 1987, was submitted. Upon a motion made by Mrs.
DeClercq, seconded by Mr. Vance and carried, the report as
submitted was filed.
APPROVE CLAIMS
Mr. John W. Ferguson, Executive Director, St. Joseph County Job
Training Program submitted a list containing eighty-eight (88)
claims and recommended approval. Upon a motion made by Mr.
Vance, seconded by Mrs. DeClercq and carried, the list as
submitted was approved.
Additionally, Deputy City Controller Carol M. Sanders submitted
Claim Docket Nos 3376 to 3670 and recommended approval. Upon a
motion made by Mr. Vance, seconded by Mr. Leszczynski and
carried, the claims were approved and the report as submitted was
filed.
ME
REGULAR MEETING
ADJOURNMENT
There being no further business
motion made by Mr. Leszczynski,
carried, the meeting adjourned
ATTEST:
-'Sandra M. Parmerlee, Clerk
JANUARY 27, 1987
to come before the Board, upon a
seconded by Mr. Vance and
at 9:47 a.m.
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="�Jn Leszczy s i
Patricia E. DeClercq
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Michael L. Vance
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