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HomeMy WebLinkAbout01/20/87 Board of Public Works MinutesREGULAR MEETING JANUARY 20, 1987 The regular meeting of the Board of Public Works was convened at 9:32 a.m. on Tuesday, January 20, 1987, by President John E. Leszczynski, with Mr. Leszczynski and Mrs. Patricia E. DeClercq present. Board member Michael L. Vance was not in attendance. Also present was Assistant City Attorney Carolyn V. Pfotenhauer. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski, and carried, the minutes of the January 13, 1987, regular meeting of the Board were approved. PUBLIC HEARING AND FAVORABLE RECOMMENDATION - ALLEY VACATION: E/W ALLEY NORTH OF COLFAX AVE. AND SO. OF LA SALLE AVENUE (SOUTH BEND TRIBUNE) Mr. Leszczynski advised that this was the date set for the Board's Public Hearing on a proposed alley vacation described as follows: The east and west alley north of Colfax Avenue and south of La Salle Avenue running east from Lafayette Boulevard for a distance of 166 feet to the west side of an alley running north and south between Colfax Avenue and LaSalle Avenue in the City of South Bend, Indiana and being that alley located between Lots 231 and 232 as shown on the recorded Plat of the Town, now City of South Bend, St. Joseph County, Indiana. It was noted that this Public Hearing is being held in order for the Board to submit a recommendation to the Common Council concerning the Vacation Petition filed by Mr. John J. McGann, Jr., President, South Bend Tribune Corporation, 225 West Colfax Avenue, South Bend, Indiana. It was noted that the South Bend Tribune is the only abutting property owner affected by this proposed vacation. Mr. Louis C. Chapleau, Suite 316, 205 West Jefferson Boulevard, South Bend, Indiana, was present on behalf of the Petitioner. Mr. Chapleau stated that he checked with the City Engineer's office, the City Attorney's office and the Department of Redevelopment before submitting the Petition and they advised him that they had no objections to the request. Therefore, he is requesting a favorable recommendation from the Board regarding this vacation. There being no one else present wishing to speak either for or against the proposed alley vacation, and no written objections having been filed with the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Public Hearing on this matter was closed. Mr. Leszczynski advised that favorable comments have been received from the Engineering Department, Area Plan Commission and the Community Development Department concerning this proposed alley vacation. Therefore, upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the Clerk was instructed.to forward to the Common Council a favorable recommendation on the above referred to alley vacation subject to any and all utility easements. VACATION: E/W ALLEY EXCEPTING 14' N/S INTERSECTION, BOUNDED BY DUBAIL. CALVERT-GRANT & WARREN STREETS Mr. Leszczynski advised that this was the date set Board's Public Hearing on a proposed alley vacation follows: IN BLOCK for the described as REGULAR MEETING JANUARY 20, 1987 1 r Ll 1 The east/west alley, excepting the 14' north/south inter- section, in the block bounded by Dubail, Calvert -Grant and Warren being in Highland Park lst Addition to the City of South Bend, St. Joseph County, Indiana. It was noted that this Public Hearing is being held in order for the Board to submit a recommendation to the Common Council concerning the Vacation Petition filed by: Ernest Schramski Harold Hatcher James G. McClain 1725 South Grant St. 1806 Warren St. 1310 Sunwood Drive Mr. Ron Schramski, Administrator of the estate of his father, Ernest Schramski, advised the Board that he objects to the vacation of the alley. He stated that the vacation is not acceptable as it will not allow access to the garage at the property at 1725 South Grant Street. Mrs. Sylvia 0. Castellon, Contact Person for the Petitioners, 1801 South Grant Street, South Bend, Indiana, stated that she is the one trying to vacate the alley and is the one who secured the signature of Mr. Ernest Schramski who is now deceased. She asked that the Board table this vacation Petition until an agreement can be worked out with the affected property owners. There being no one else present wishing to speak either for or against the proposed alley vacation, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, at the request of Mrs. Castellon, the public hearing regarding the Vacation Petition, as referred to above, was tabled by the Board for a period of thirty (30) days. OPENING AND AWARD OF BIDS - SALE OF ABANDONED VEHICLES This was the date set for the receiving and opening of sealed bids for the sale of approximately forty (40) abandoned vehicles which have been stored at Steve and Gene's Auto & Truck Salvage and Repair, 3109 South Gertrude Street, South Bend, Indiana. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Mr. Gene Hancz Steve & Gene's Auto Truck Salvage 3109 S. Gertrude, P.O. Box 2883 South Bend, Indiana 46680 Vehicles No. 1 $10.00 2 10.75 3 25.75 4 10.75 5 5.75 6 3.00 7 22.75 8 10.75 9 22.75 10 3.00 11 22.75 12 3.75 13 5.75 14 5.75 15 11.75 16 5.75 17 3.00 18 1.00 19 5.75 20 29.75 Vehicles No. 21 $ 3.75 22 2.00 23 3.00 24 1.00 25 2.00 26 5.00 27 11.75 28 11.75 29 11.75 30 22.75 31 2.00 32 2.00 33 1.00 34 3.75 35 2.00 36 2.00 37 11.75 39 11.75 40 1.00 8. REGULAR MEETING JANUARY 20, 1987 Mr. Jeffrey A. Nicklas 23821 Adams Road South Bend, Indiana BID: Vehicles No. 20 $25.00 23 33.00 31 37.00 37 47.00 39 36.00 Mr. Richard Pearson 830 Dundee Street South Bend, Indiana 46619 BID: Vehicles No. 5 $20.00 37 30.00 Mini Motors 4982 Quince Road Plymouth, Indiana BID: Vehicles No. 1 $150.00 38 150.00 Mr. Dale E. Rushton 13030 Hickory Road Argos, Indiana BID: Vehicles No. 11 $40.00 20 40.00 23 40.00 37 40.00 38 100.00 Mr. Jeffrey T. Moser 4526 Old Cleveland Road South Bend, Indiana BID: Vehicle No. 20 $60.00 Mr. Charles E. Teske 54830 Pear Road South Bend, Indiana BID: Vehicles No. 5 $ 9.00 9 16.00 11 14.00 18 13.00 20 9.00 28 11.00 Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above bids were referred to the Department of Code Enforcement for immediate review and recommendation in order that an award could be made prior to adjournment of the meeting. Following that review, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the following bids were awarded: Steve & Gene's - Vehicles No. 2 $10.75 3 25.75 4 10.75 6 3.00 7 22.75 C REGULAR MEETING JANUARY 20, 1987 19 1 1 Steve & Gene's (Continued) - Jeffrey Nicklas Richard Pearson Mini Motors Dale E. Rushton Jeffrey T. Moser Charles E. Teske - Vehicles No 8 9 10 12 13 14 15 16 17 19 21 22 24 25 26 27 29 30 32 33 34 35 36 40 10.75 22.75 3.00 3.75 5.75 5.75 11.75 5.75 3.00 5.75 3.75 2.00 1.00 2.00 5.00 11.75 11.75 22.75 2.00 1.00 3.75 2.00 2.00 1.00 TOTAL: $222.75 31 $37.00 37 47.00 39 36.00 TOTAL: $120.00 - Vehicle No. 5 $20.00 - Vehicles No. 1 $150.00 38 150.00 TOTAL: - Vehicles No. 11 $40.00 23 40.00 TOTAL: - Vehicle No. 20 $60.00 - Vehicles No. 18 13.00 28 11.00 TOTAL: GRAND TOTAL: $300.00 $ 24.00 $826.75 APPROVE MADISON CENTER PROPOSAL FOR EMPLOYEE ASSISTANCE PROGRAM Ms. Cathy Hubbard, Personnel Coordinator, advised the Board that submitted today for approval is a Proposal from Madison Center to provide an Employee Assistance Program to employees of the City. She noted that said services most recently have been provided by Michiana Employee Assistance. However, the Proposal submitted by Madison Center provides more benefits including development and training, intake and counseling and follow-up provided in their facility. She stated that she had monitored the Michiana Employee Assistance program and took into account the services currently provided and those offered by Madison Center. Based on that information, it is being recommended that the City approve. the Proposal with Madison Center. She noted that this Proposal would provide a $5,000.00 savings to the City over the current program. In a letter to the Board, Michael L. Vance, Director, Administration and Finance, advised that the cost of services proposed by Michiana Employee Assistance amounted to little over 0 REGULAR MEETING JANUARY 20, 1987 $18,000.00 in 1986. The Proposal submitted by Madison Center for the period January 1, 1987 to December 31, 1987, would cost $13,500.00 and provides the following: - Development and training including brochures explaining the program to all employees, follow-up letters, I.D. cards, orientation sessions explaining benefits to employees, and special enhancement programs for employees on stress management, single parenting, communications in the workplace and other subjects as requested. Reporting and follow-up documenting utilization of services and monitoring on the condition and progress of employees in the program. Assessment and treatment of individual problems with the first six (6) visits per employee covered as part of the City's fee. Additional charges will then be billed against the employees insurance. Mr. Vance stated that the program as presented by Madison Center is considerably more expansive in scope than the current services being offered and the reporting and feedback as outlined by Madison Center is greater in scope in addition to the yearly cost being $5,000.00 lower. He therefore, also recommended that the City enter into the Proposal with Madison Center. Mrs. DeClercq, based on the recommendations received and the benefits of the Proposal, made a motion that the Proposal with Madison Center as outlined above be approved. Mr. Leszczynski seconded the motion, it carried, and the Proposal was approved and executed. APPROVE COMMUNITY DEVELOPMENT ADDENDA The following Community Development Addenda were presented to the Board for approval: ADDENDUM I DEPARTMENT OF PUBLIC WORKS MONROE PARK IMPROVEMENTS Addendum I provides for a time extension from December 31, 1986 to December 31, 1987. Additionally, Addendum I adds landscaping as an eligible activity and appraisals as an eligible cost. ADDENDUM III SOUTH BEND HERITAGE FOUNDATION NEAR WEST SIDE COMMERCIAL LOAN ACTIVITY Addendum III provides for a time extension until March 31, 1987. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the above Addenda were approved and executed. APPROVE AGREEMENT FOR CONSULTING SERVICES - NEIGHBORHOOD BUSINESS DISTRICTS Ms. Betsy Harriman, Office of Community Development, advised the Board that the above referred to Agreement with The Chesapeake Group, Inc., Baltimore, Maryland, provides technical assistance to the City in revitalizing three (3) designated neighborhood business districts (Western Avenue, Lincolnway West and South Gateway). The Chesapeake Group, Inc. shall be paid the sum of $30,000.00 for said services. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the above referred to Agreement was approved and executed. 1 1 1 REGULAR MEETING JANUARY 20. 1987 APPROVE RECOMMENDATION - PIGEON CONTROL SERVICES FOR WESTERN AVENUE VIADUCT AT WALNUT STREET AND PIER PARK FOR CALENDAR YEAR 1987 Mr. Leszczynski advised that pursuant to proposals received for the above referred to services, three (3) proposals have been received and reviewed. It is his recommendation that the award be made to Absolute Pest and Termite Control, 2228 L.W.W., Mishawaka, Indiana, in the amount of $59.00 per month. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the recommendation was accepted and the award approved. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - NINETEEN (19) NEW MARKED POLICE VEHICLES In a letter to the Board, Police Chief Charles T. Hurley requested that the Board advertise for the receipt of bids for nineteen (19) new marked police vehicles for the 1987 Police Auto Fleet. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above request was approved. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the following nine (9) traffic control devices were approved: 1. NEW INSTALLATION, STOP SIGN - On Juniper Pl. at Ford ("T" Intersection). 2. NEW INSTALLATION, STOP SIGN - On East Huron Circle at Huron. ("T" Intersection). 3. NEW INSTALLATION, STOP SIGN - On Rowan Tree Pl. at Ford. ("T" Intersection). 4. NEW INSTALLATION, STOP SIGN - On Sunnyfield Pl. at Ford. ("T" Intersection). 5. NEW INSTALLATION, STOP SIGN - On Bloomfield at Ford. ("T" Intersection). 6. NEW INSTALLATION, STOP SIGN - On West Huron Circle 'at Huron. ("T" Intersection). 7. NEW INSTALLATION, HANDICAP TOW AWAY ZONE - 613 S. Michigan, 501. (Requested by Alternative Mobility, Inc.). 8. NEW INSTALLATION, DON'T DRIVE DRUNK SIGN - On LWW at Harrison. (Sponsored by: St. Paul's Evangelical Lutheran Church). 9. REMOVAL OF NO PARKING, REVISED TO 15 MINUTE LOADING ZONE - 112 W. Jefferson, 1st Interstate Bank. (Requested by Police Dept. Traffic Division). APPROVE HANDICAPPED PARKING PERMITS Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the following five (5) handicapped parking permit applications were approved and referred to the Deputy Controller's office for issuance of permits: 1. Frances E. Czarnecki 517 S. Brookfield, S.B. 2. Emery F. Molnar 1147 Blaine, S.B. R REGULAR MEETING JANUARY 20, 1987 Handicap Permits (Continued) - 3. Helen A. Manuszak 1322 Chimes, S.B. 4. Michael J. Pecsi 17260 Douglas, S.B. 5. Joseph T. Serge 2135 Riverside, S.B. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a. total of twenty-five (25) properties cleaned from January 12, 1987 to January 19, 1987, was submitted. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the report as submitted was filed. APPROVE CLAIMS Deputy City Controller Carol M. Sanders submitted Claim Docket No. 3268 through Claim Docket No. 3373 and recommended approval. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the claims were approved and the report filed. PRIVILEGE OF THE FLOOR: SNOW REMOVAL REMINDER Mr. Leszczynski advised that a residential snow clearance was in effect as of 8:00 a.m. this date. He further advised that snow removal has been hampered by individuals plowing or pushing snow from sidewalks and driveways into the street. He advised that this procedure is illegal and individuals pushing snow into the street will be fined. Additionally, vehicles parked on streets hampering snow removal during residential snow or snow route clearances, will be ticketed and if necessary, towed at the owners expense. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the meeting adjourned at 10:05 a.m. ATTEST: Sandra M. Parmerlee, Clerk n E. Leszczy Patricia E. DeClercq