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HomeMy WebLinkAbout12/19/88 Board of Public Works Minutes73 REGULAR MEETING DECEMBER 19, 1988 The regular meeting of the Board 9:33 a.m. on Monday, December 19, Leszczynski with Mr. Leszczynski, Ms. Katherine Humphreys present. Attorney Marva J. Leonard -Dent. of Public Works was convened at 1988 by Board President John E. Mrs. Patricia E. DeClercq and Also present was Assistant City APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the minutes of the regular meeting of the Board of Public Works held on December 12, 1988 were approved. ADOPTION OF RESOLUTION NO. 38-1988 - TERMINATION OF LEASE (303 EAST LA SA] Upon a motic and carried, E) n made by Mrs. DeClercq, seconded by Ms. Humphreys the following Resolution No. 38-1988 was adopted: RESOLUTION NO. 38-1988 RESOLUTION CONFIRMING TERMINATION OF LEASE WHEREAS, the City of South Bend, Department of Redevelopment, by its Redevelopment Commission, as Lessor and the South Bend Board of Public Works, as Lessee entered into a commercial lease on January 1, 1985; and, WHEREAS, said commercial lease was approved by the Board of Public Works on December 31, 1984; and, WHEREAS, said commercial lease involves real estate located in St. Joseph County, State of Indiana, known and described as follows: A lot or parcel of land 119 feet, East and West, and 60 feet in width, North and South, taken off of the West end of Lot Numbered Twelve (12) in the Original Plat of the Town of Lowell, now part of the City of South Bend, Indiana, including the East one-half of vacated Sycamore Street in the City of South Bend, St. Joseph County, Indiana, more particularly described as follows: Beginning at the Southwest corner of Lot Numbered Twelve (12); thence East along the South line of said Lot Numbered Twelve (12) a distance of 86 feet to a point; thence North parallel to and 86 feet East of the West line of said Lot 12, a distance of 60 feet to a point; thence West along a line 60 feet North of and parallel to the South line of said Lot 12 a distance of 119 feet to the center of vacated Sycamore Street in the City of South Bend; thence South along the center line of said vacated Sycamore Street a distance of 60 feet; thence East 33 feet to the place of beginning. WHEREAS, said structure was used as a South Bend Police Department substation; and, WHEREAS, said structure has been vacated since on or about February 1987 when said structure was demolished; and, WHEREAS, City of South Bend, Department of Redevelopment, by its Redevelopment Commission, wishes to make other use of the real estate described herein, and that the lease described herein is a cloud upon said title; and, WHEREAS, the City of South Bend, Department of Public Works, wishes to make public record and notify all parties that said lease is terminated. REGULAR MEETING DECEMBER 19, 1988 NOW, THEREFORE, BE IT RESOLVED that the South Bend Board of Public Works considers the lease by and between it and the South Bend Redevelopment Department, by its Redevelopment Commission, approved by the Board of Public Works on December 31, 1984, is hereby terminated. SOUTH BEND BOARD OF PUBLIC WORKS s/John Leszczynski, President s/Patricia DeClercq s/Katherine Humphreys ATTEST s/Sandra M. Parmerlee, Clerk REQUEST FOR TRAFFIC SIGNAL INSTALLATION AT INTERSECTION OF PORTAGE AND ELWOOD - REFERRED In a letter to the Board, Mr. Leonard L. Luther advised that his business, State Farm Insurance, 1402 Portage Avenue is located on the corner of Portage and Elwood. Mr. Luther further advised that he has had his business at this location for several years and during this time, has seen many accidents. With the increase of business on Portage Avenue, and the heavy flow of cars, Mr. Luther stated that he believes that there is a great need for traffic lights at this corner. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the following two (2) traffic control devices were approved: 1. REMOVAL OF 1 HOUR PARKING REVISED TO NO PARKING 211 West Washington (2 spaces) 2. NEW INSTALLATION - 15 MINUTE LOADING ZONE 800 Block South Michigan Street New Center for Homeless AWARD PROPOSAL - ADMINISTRATIVE SERVICES FOR CAFETERIA BENEFITS PLAN Mr. Leszczynski advised that Ms. Katherine Humphreys, Director, Administration and Finance, submitted to the Board an analysis of the Cafeteria Plan Proposals which were submitted to the Board on April 18, 1988 and recommends at this time that Lincoln National Administration Service be awarded the contract subject to legal review. Mayor Joseph Kernan was present and thanked Ms. Humphreys for coordinating the effort of reviewing the Proposals and working with Crowe Chizek and Company who is assisting in evaluating the Proposals received. Mayor Kernan stated that the award of this Proposal allows the City to implement a plan that will benefit City employees who will be able to utilize their pre-tax dollars for expenses such as dental, vision, medical and child care costs. Ms. Humphreys stated that it is anticipated that the plan could be in place in approximately ninety (90) days. She further stated that an employee education package will be implemented regarding this plan. Ms. Humphreys and Mayor Kernan continued to answer questions posed by the news media regarding the plan and OMM REGULAR MEETING DECEMBER 19, 1988 its benefits. In response to an inquiry, Ms. Humphreys stated that the first year cost will be $28,000 which includes start-up costs. Mayor Kernan further stated that this plan will provide a savings to the City as well as to employees because the City will not have to match funds in Humphreys stated that regards to FICA tax Lincoln National was and unemployment. Ms. chosen because it was cost competitive, not the most, but had a plan in place that the City felt would be most appropriate for the City's employee group and one that was very well packaged. FILING OF HUMANE SOCIETY MONTHLY REPORT - NOVEMBER Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the Humane Society report for the month of November, 1988 indicating the number of animals handled for the City of South Bend was accepted for filing as submitted. APPROVE ACCEPTANCE OF N.C.R. COMPUTER AIDED DISPATCH SYSTEM Mr. Leszczynski advised that the Board is in receipt of a letter from Police Chief Ronald Marciniak requesting that the Board accept his letter as a recommendation for acceptance of the N.C.R. CAD System. Chief Marciniak stated that a review of the specifications of the Contract with N.C.R. has shown that the system is performing as required. The installation of the software and hardware is complete for the dispatch portion. As per the Agreement, the City will begin payments of the $50,205.00 with the Board's 5 acceptance of the Computer Aided Dispatch portion of the system. Therefore, presented for Board signature was the Schedule, The Certificate of Acceptance and the Certificate of Attorney. Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the recommendation was accepted and the acceptance of the CAD System approved. In response to a question from the news media, Mr. George Wagle of N.C.R. advised that the monthly maintenance fee for the hardware for this system is $4,000.00. FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, Certificates of Insurance for the following were accepted and filed: 1. Warner & Sons, Inc. P.O. Box 87 Elkhart, Indiana 46515 2. McCormick & Company, Inc. 11350 McCormick Road Hunt Valley, Maryland FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of twenty-six (26) properties cleaned from December 5, 1988 to December 8, 1988, was submitted. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the report as submitted was filed. =1 REGULAR MEETING DECEMBER 19. 1988 ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the meeting adjourned at 9:52 a.m. f LL - J n E. Leszczyn k ATTE . Sandra M. Parmerlee, Clerk 1 1 1