Loading...
HomeMy WebLinkAbout11/28/88 Board of Public Works MinutesREGULAR MEETING NOVEMBER 28, 1988 The regular meeting of the Board of Public Works was convened at 9:33 a.m. on Monday, November 28, 1988 by Board President John E. Leszczynski with Mr. Leszczynski, Mrs. Patricia E. DeClercq and Ms. Katherine Humphreys present. Also present was Assistant City Attorney Marva Leonard -Dent. APPROVE MINUTES OF PREVIOUS MEETINGS Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the minutes of the regular meeting of the Board of Public Works held on November 14, 1988 and the special meeting of the Board held on November 22, 1988 were approved. OPENING OF BIDS - EDWARDO'S PUBLIC IMPROVEMENTS PROJECT This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bids were opened and publicly read: L.L. GEANS & SONS, INC. 56535 Magnetic Drive Mishawaka, IN 46545 Bid was signed by Rocky R. Geans, President, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. BID: $65,800.00 NORTHERN INDIANA CONSTRUCTION CO.. INC. P.O. Box 1333 Mishawaka, IN 46544 Bid was signed by David J. Walorski, President, Non - Collusion Affidavit was in order and a 5% Bid Bond was submitted. BID: $126,206.00 Note: Northern Indiana Construction Company listed six (6) exclusions to their bid. Also: With the uncertainty of winter weather conditions, and quality control requirements which restrict the placing of fill and concrete on frozen sub -soil conditions, the current completion date is very optimistic. Northern Indiana's bid is based upon a completion date of March 30, 1989. Northern Indiana has included the cost to furnish and install the solarium foundation and four (4) trees as shown on the plans. They have itemized the installed cost below: Furnish and install tree in planter 4 ea. @ $425.00 = $1,700.00 Construct footer and 8" block wall for solarium approx- imately 80 lft. includes 1" perimeter insulation = $1,760.00 KASER-SPRAKER CONSTRUCTION, INC. 25487 W. State Road 2 P.O. Box 3605 South Bend, IN 46619 Bid was signed by Gary L. Spraker, President, Non -Collusion affidavit was in order and a 5% Bid Bond was submitted. BID: $82,265.00 REGULAR MEETING NOVEMBER 28, 1988 Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq, and carried, the bids were referred to the Engineering Department for review and recommendation. AWARD BID - MONROE PARK CURB IMPROVEMENTS PROJECT Mr. Michael P. Meeks, Director, Division of Engineering, recommended that the Board award the bid submitted by L.L. Geans & Sons, Inc. in the amount of $28,043.30 (base bid plus alternates - deleting items #9 & #10) for the above referred to project. Mr. Leszczynski advised that the contract for this project has been prepared and recommended that it be approved. Therefore, upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the recommendations were accepted, the bid awarded and the contract approved subject to the filing of the appropriate Insurance, Performance Bond and Labor and Materials Payment Bond. APPROVE CHANGE ORDER NOS. 2 & 3 - LOGAN STREET WIDENING PROJECT Mr. Leszczynski advised that submitted to the Board are Indiana Department of Highways Change Order Nos. 2 & 3/Extra Work Agreement for the above referred to project. He stated that Change Order No. 2/Extra Work Agreement adds $1,630.50 to the total amount of the project and is for replacement of broken sidewalks and curbs and installation of drives at planned grades. Additionally, Mr. Leszczynski advised that Change Order No. 3/Extra Work Agreement adds $89,797.18 to the total amount of the project and is for modification of pavement to McKinley instead of Miracle Lane. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, Change Order Nos. 2 & 3/Extra Work Agreements as submitted were approved and executed. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - SALE OF ABANDONED VEHICLES Mrs. Patricia E. DeClercq, Director, Department of Code Enforcement, requested permission to advertise for the sale of approximately thirty-five (35) abandoned vehicles, which are being stored at Steve & Gene's Auto & Truck Salvage and Repair storage lot at 218 South Grant Street, South Bend, Indiana. It was noted that all vehicles have been stored more than fifteen (15) days, identification checks had been run for auto theft and the owners and lienholders notified. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the above request was approved and a date of December 12, 1988, was established for the receiving and opening of sealed bids. REQUEST TO ERECT TWO (2) WINDOW CANOPIES AT 217 SOUTH LAFAYETTE BOULEVARD - REFERRED In a letter to the Board Mr. Robert L. Hinsch, Sales Manager, City Awning, requested permission to erect two (2) window canopies at Paul Gill's 2nd Addition, 217 South Lafayette Boulevard, which will project out over the sidewalk. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq, and carried, the request was referred to the appropriate City departments and bureaus for review and recommendation. REQUEST FOR STOP SIGN AT INTERSECTION OF ROCKNE DRIVE AND MAC ARTHUR AVENUE - REFERRED In a letter to the Board Mrs. Pamela J. Martz, 2846 Rockne Drive, requested a stop sign at the corner of Rockne Drive and MacArthur Avenue. Submitted with her letter was a petition signed by numerous residents. Mrs. Martz noted that this stop sign is being requested because of the high speed of traffic and recent accidents which have occurred in front of her home. REGULAR MEETING NOVEMBER 28. 1988 Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the request and petition were referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. REOUEST OF ST. JOSEPH COUNTY RIGHT TO LIFE. INC. TO CONDUCT ANNUAL MARCH - JANUARY 23, 1989 - REFERRED In a letter to the Board Ms. Cynthia Simmons advised that on behalf of the St. Joseph County Right to Life, Inc. she would like permission to conduct the annual St. Joseph County Right to Life March on January 23, 1989 from 12:00 noon to 1:00 p.m. along the route submitted with the request. Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the request was referred to the appropriate City departments and bureaus for review and recommendation. REQUEST FOR ADDITIONAL PARKING AND SECURITY FOR PERFORMANCE AT MORRIS CIVIC AUDITORIUM - DECEMBER 7, 1988 - REFERRED In a letter to the Board Mr. Dale E. Balsbaugh, Morris Civic Auditorium, advised that on December 7, 1988, the American Theatre Arts for Youth, Inc. will present "Babes in Toyland" for two (2) performances at the Morris Civic Auditorium at 9:00 a.m. and 12:00 noon for local school children. It is estimated that approximately fifty (50) school buses will be transporting the children to the first show with another thirty (30) buses for the second show. Mr. Balsbaugh informed the Board that Center City Associates has agreed to make the Park Free Lot available that day and the Department of Redevelopment has made available the lots along the East Race. He is requesting that additional officers be available to insure the security and timeliness of unloading the children at these specified lots and walking them to the theatre. Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the above request was referred to the appropriate City departments and bureaus for review and recommendation. APPROVE RECOMMENDATION OF AFFIRMATIVE ACTION REVIEW COMMITTEE The Affirmative Action Review Committee advised the Board that after a complete review, they found that the following companies have met the requirements of the South Bend Affirmative Action Ordinance and it is recommended that these companies be approved as qualified City bidders: 1. A.H. Choitz Company, Inc. 2. MacDonald Machinery Company Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the recommendation was accepted and the applications approved. ACCEPT AND APPROVE AMENDED IRREVOCABLE LETTERS OF CREDIT - CROSS CREEK, INC. Mr. Leszczynski advised that Trustcorp Bank, P.O. Box 6, South Bend, Indiana, has advised that they have amended their Irrevocable Letters of Credit as follows: Irrevocable Letter of Credit No. S-8658 - 1. Amount shall be $13,343.60 instead of $30,030.20. 2. Expiry shall be May 30, 1989 instead of November 30, 1988. All other terms and conditions remain unchanged. REGULAR MEETING NOVEMBER 28, 1988 Irrevocable Letter of Credit No. S-8702 - 1. Amount: $65,426.00 Instead of: $101,265.00 2. Expiry date November 17, 1989 instead of November 18, 1988. 3. Paragraph Two (2) should now read: "A statement purport- edly signed by an official of the City Engineer's Office certifying that, "Cross Creek, Inc. has failed to complete installation of: sidewalks; 1" asphaltic surface coat of Cross Creek Drive, Spring Hill Drive, River Cove Court, and Hunter Run Circle." All other terms and conditions remain unchanged. Mr. Leszczynski also advised that the Industrial Foundation, Inc., Suite 504, 205 West Jefferson, South Bend, Indiana, has submitted Irrevocable Letter of Credit Number 565 in the amount of $7,000.00 issued by the Valley American Bank and Trust Company, P.O. Box 328, South Bend, Indiana. The Letter of Credit is given to warrant the guarantee and completion of roadway, drainage and utility improvements in the Toll Road Industrial Park extension of Ralph Jones Court. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above Amended Irrevocable Letters of Credit and the Irrevocable Letter of Credit as submitted were accepted and approved. RELEASE CONTRACTORS BONDS Mr. Melvin Humphrey, Engineering Department, recommended that the following Contractors Bonds be released as follows: Silas Boyd, d/b/a Boyd's Enterprise Effective: November 28, 1988 Leon Townsend d/b/a Townsend Construction Effective: December 8, 1988 Super Wash, Inc. Effective: November 19, 1988 Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the above Contractors Bonds were released. APPROVE LICENSE APPLICATION - PUBLIC PARKING FACILITY Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the following application was approved and referred to the Deputy Controller's office for issuance of the :License: NAME: National Autopark, Inc. LOCATION: 119 West Wayne Street BY: William R. Henke, Jr., Building Manager FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of sixty-six (66) properties cleaned from November 1, 1988 to November 10, 1988 was submitted. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the report as submitted was accepted and filed. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Certificate of Insurance for Casteel Construction Corporation, P.O. Box 628, South Bend, Indiana, was accepted and filed. REGULAR MEETING NOVEMBER 28, 1988 1 f] 1 APPROVE CLAIMS Mr. Juan Manigault, Executive Director, St. Joseph County Job Training Program, submitted a list containing two hundred five (205) claims and recommended approval. Additionally, Chief Deputy Controller John D. Leisenring, submitted Claim Docket Nos. 15755 through 15983 and Claim Docket Nos. 15986 through 16246 and recommended approval. Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the claims were approved and the reports as submitted were filed. Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the following claim vouchers were approved as submitted: Bureau Bureau Bureau ADJOURNMENT There being motion made carried, the of Wastewater of Sewers of Solid Waste no further business by Mr. Leszczynski, meeting adjourned Voucher #763 to #797 Voucher.#820 to #850 Voucher # 42 to # 44 to come before the Board, upon a seconded by Ms. Humphreys and at 9:46 a.m. Z Pi . poj)� Sandra M. Parmerlee, Clerk Jcjlin E. Leszczyns i Gi.�tiGtc.� C Patricia E. DeClercq