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HomeMy WebLinkAbout11/14/88 Board of Public Works MinutesREGULAR MEETING NOVEMBER 14, 1988 The regular meeting of the Board of Public Works was convened at 9:33 a.m. on Monday, November 14, 1988 by Board President John E. Leszczynski with Mr. Leszczynski, Mrs. Patricia E. DeClercq and Ms. Katherine Humphreys present. Also present was Assistant City Attorney Marva Leonard -Dent. APPROVE MINUTES OF PREVIOUS MEETINGS Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the minutes of the regular meeting of the Board of Public Works held on November 7, 1988 and the minutes of the Special Meeting of the Board held on November 9, 1988 were approved. OPENING OF BIDS - MONROE PARK CURB IMPROVEMENTS PROJECT This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: LA PORTE CONSTRUCTION COMPANY, INC. P.O. Box 577 LaPorte, IN 46350 Bid was signed by Thomas G. Blackburn, President, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. BID: $37,438.50 MC INTYRE & JONES CONSTRUCTION COMPANY, INC. 2526 West 6th Street Mishawaka, Indiana 46544 Bid was signed by Kenneth A. McIntyre, Chairman of the Board, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. BID: $35,436.25 KASER-SPRAKER CONSTRUCTION, INC. 25487 West State Road 2 P.O. Box 3605 South Bend, IN 46619 Bid was signed by Gary L. Spraker, President, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. BID: $28,930.00 WALSH & KELLY, INC. 24358 State Road 23 South Bend, Indiana 46614 Bid was signed by Thomas O. Walsh, President, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. BID: $34,986.50 L.L. GEANS & SONS, INC. 56535 Magnetic Drive Mishawaka, Indiana Bid was signed by Rocky R. Geans, President, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. BID: $27,898.55 REGULAR MEETING NOVEMBER 14, 1988 RIETH-RILEY CONSTRUCTION COMPANY, INC. P.O. Box 1775 South Bend, Indiana 46634 Bid was signed by Richard A. Jankowski, Area Manager, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. BID: $32,737.00 Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the bids were referred to the Engineering Department for review and recommendation. PUBLIC HEARING AND FAVORABLE RECOMMENDATIONS - STREET AND ALLEY VACATIONS• - HULL STREET RUNNING BETWEEN FRANCES AND EDDY STREETS - 1ST N/S ALLEY EAST OF FRANCES STREET RUNNING N. FROM HULL STREET Mr. Leszczynski advised that this was the date set for the Board's Public Hearings on the proposed street and alley vacations as follows: Hull Street running between Frances Street and Eddy Street. The 1st north/south alley, east of Frances Street, running North from Hull Street, for a distance of 83 feet to the first intersecting east/west alley, all in Hull's Subdivision of Large Block #11 in Samuel L. Cottrell's 1st Addition. It was noted that the Public Hearings are being held in order for the Board to submit a recommendation to the Common Council concerning the Vacation Petitions filed by Mr. Christopher J. Matteo, 4104 St. Andrews Circle, Apartment 2C, Mishawaka, Indiana and the Taripp Development Corporation, c/o Mr. Christopher J. Matteo, 807 East Jefferson Boulevard, South Bend, Indiana. It was further noted that pursuant to South Bend Municipal Code Section 18-53.8, owners whose property abut the proposed street and alley to be vacated as well as those within fifty (50) feet of the street and alley to be vacated were notified of the Board's Public Hearing date. Mr. Leszczynski stated that as the Petitions are closely related, they would be combined into one (1) Public Hearing at this time. Mr. Geoffrey I. Newman, 1215 Garway Common, South Bend, Indiana, addressed the Board and advised that he owns Lot Nos. 21 and 22 located at 414 Frances Street. He also advised that he is a member of the Board of Directors of Youth Facilities, Inc. owners of Lot Nos. 23 and 24. Mr. Newman informed the Board that he personally has no objections to the development proposed for the area. His concern, however, is access to garages that abut Hull Street as their only access is provided off of Hull Street. Mr. Newman also advised the Board that DuComb Center is located on Lot Nos. 23 and 24. He stated that the program requires access to their garage and also that trash is picked -up in the rear of these properties. Mr. Newman advised the Board that it is his understanding that should Hull Street be vacated, the property owner on the south will receive a twenty (20) foot strip of the street and that the property owners on the north will each receive a portion of the twenty (20) feet abutting their property. He further advised that Hull Street is not open to Frances Street and that the only access is off of Eddy Street. He stated that the REGULAR MEETING NOVEMBER 14, 1988 west end of Hull Street is used as a playground as the street does not go through. Mr. Newman reiterated that they have no objections to the granting of the Petitions but would like to have Hull Street remain open for access. He stated that some type of Agreement between the property owners could be entered into to keep access open. He indicated that such an Agreement should also contain a provision for maintenance of such access. He suggested that the Agreement to provide and maintain access be placed on respective Deeds in the event the property is sold. Mr. Newman concluded his comments by stating that it they can be assured access, they have no objections to the vacations. Ms. Charlotte Pfeifer, Executive Director, DuComb Center, 1015 East Madison Street, South Bend, Indiana, advised that they are located on Lot Nos. 23 and 24. She stated that they also do not have objections to the development of the area but are concerned about access to their garage in the rear. Ms. Pfeifer stated that they have been before the Zoning Board and for two (2) years have been trying to open a women's facility. As off-street parking is required of them, they have been allowed to utilize their garage in the rear for that purpose. Should access to that garage be cut-off, they will be in trouble as they require access to that garage off of Eddy Street. Mr. John V. Cimino, 846 Forest Avenue, South Bend, Indiana, advised that he was present on behalf of the Board of Directors of DuComb Center. Mr. Cimino informed the Board that if access is denied to the Center it would destroy the program. He stated that they have won many battles to get to the point where they are now and have received the cooperation of the Department of Correction, County Commissioners, citizens of South Bend and the South Bend administration. However, should access be denied, they would have to start over again at another location. Mr. Christopher J. Matteo, 807 East Jefferson, South Bend, Indiana, Petitioner, was present and advised the Board that he is incurring the expense of moving the telephone polls located on the south twenty (20) feet of Hull Street to his property so that the abutting property owners will have access on the south part of Hull Street. He further stated that a Contract will be drawn up for concerned property owners to sign which will provide that everyone will have access. Mr. Matteo advised the Board that he has talked to all the abutting property owners and all have agreed to such a Contract. Ms. Pfeifer inquired if this Contract would be binding on new property owners should the current owners sell at some future time. Mr. Matteo assured Ms. Pfeifer that it would also bind the new property owners. It was noted that the Ordinance submitted with the Vacation Petitions indicated that the purpose of the vacations is to construct a townhome project on the street and alley and the adjacent property. There being no one else present wishing to speak either for or against the proposed street and alley vacations, and no written objections having been filed with the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Public Hearing on this matter was closed. Mr. Leszczynski stated that it appears that the concerns raised have been addressed by Mr. Matteo and in response to Mrs. DeClercq's inquiry, advised that favorable comments have been received from the Engineering Department, Department of Economic LJ 1 1 REGULAR MEETING NOVEMBER 14, 1988 Development and Area Plan Commission who have reviewed these Petitions. Therefore, Mrs. DeClercq made a motion that the Clerk forward to the Common Council a favorable recommendation on the above referred to street and alley vacations subject to any and all utility easements, subject to the filing of the "recorded" document guaranteeing access to property owners to the south of Hull Street and subject to such covenants becoming part of each Deed. Mr. Leszczynski seconded the motion and it carried. APPROVE REQUEST TO MOVE GARAGE FROM 422 GLADSTONE TO 417 GLADSTONE Mr. Leszczynski advised that the Board is in receipt of a Memorandum from Mr. Jack A. Mathews, Building Commissioner, recommending approval of a request submitted by Mr. Timothy J. Lykowski, President, Lykowski Construction, Inc., 21707 West Ireland Road, South Bend, Indiana, to move a garage from 422 Gladstone to 417 Gladstone. Mr. Mathews advised that no utilities will be involved in this move, information concerning how the existing site will be left and the building layout of the relocated site have been submitted and the routing has been approved. Additionally, the appropriate Certificate of Insurance has been submitted and is in order. Therefore, upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the recommendation was accepted and the request approved. . APPROVE AGREEMENT FOR EASEMENT - 1409 HAMPSHIRE DRIVE Mr. Leszczynski advised that the Board is in receipt of an Agreement for Easement between the City and Ronald R. and Judith K. Wujcik granting to Mr. and Mrs. Wujcik a permanent easement as their house located at 1409 Hampshire Drive, South Bend, Indiana, was built on a portion of a City sewer easement. This Agreement for Easement will allow the property to be sold and is for the purpose of allowing the existence, operation and maintenance of structural appurtenances at such location. It shall be in effect so long as the existing structure remains on Lot 180 as shown on the survey drawing attached to the Agreement for Easement. Therefore, upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the Agreement for Easement as submitted was approved and executed. APPROVE FIRST AMENDMENTS TO EMERGENCY SHELTER GRANTS: - UNITED RELIGIOUS COMMUNITY - YOUTH SERVICE BUREAU Mr. Leszczynski read a letter from Ms. Kathryn Baumgartner, Director, Bureau of Housing, advising that on July 11, 1988, the Board of Public Works approved Contracts with the United Religious Community of St. Joseph County, Inc., and the Youth Service Bureau of St. Joseph County, Inc. to administer Emergency Shelter Grant funds which had been allocated to the City by the State of Indiana. Since that time however, the State has amended its Grant with the City with an additional funding of $1,521.00 which was divided equally between the two (2) subgrantees. The Contract amount for the United Religious Community would increase by $760.50 from $14,312.00 to $15,072.50. The Youth Service Bureau's Contract would increase by $760.50 from $9,095.00 to $9,855.50. Ms. Baumgartner reminded the Board that the United Religious Community provides shelter for homeless adults and the Youth Service Bureau shelters runaways and youth at risk. Each agency possesses a proven track record and tremendous respect for the services they provide our community. REGULAR MEETING NOVEMBER 14, 1988 Therefore, upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the First Amendments as submitted were approved and executed. REQUEST FOR DESIGNATED HANDICAPPED PARKINGSPACEAT 133 EAST MILTON STREET - REFERRED In a letter to the Board, Ms. Viola Laurence, 133 East Milton, South Bend, Indiana, requested that the parking space in front of her residence be designated as a handicapped parking space as she has difficulty walking and is unable to park in front of her residence as she lives near a church that takes up parking on the street. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. PARKING SIGNS AT JOHN ADAM In a letter to the Board, Transportation, South Ben Maintenance Facility, 3033 Indiana, requested changes High School. - ------- , d Community School Cor North Bendix Drive, in the parking signs ey Director of poration, Vehicle South Bend, at John Adams Mr. McColley advised that currently the signs along the east side of Twyckenham indicate "No Parking Passenger Loading Zone" and a combination of passenger cars and school buses park along this curb. Along the south side of Wall Street are double signs which read "No Parking" and "No Parking Zone 7am-4pm". Both passenger cars and buses are parking in this area. It is requested that these signs be switched by putting the "No Parking" and "No Parking Bus Zone 7am-4pm" signs along the east side of Twyckenham and the "No Parking Passenger Loading Zone" signs along the south side of Wall Street. The school will then use Twyckenham exclusively for school bus loading and unloading and Wall Street for passenger car loading and unloading. Therefore, upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF PROPOSALS - TYPEWRITER MAINTENANCE AGREEMENT FOR A THREE (3) YEAR PERIOD BEGINNING JANUARY 1, 1989 THROUGH DECEMBER 31, 1991 In a letter to the Board, Ms. Katherine Humphreys, Director, Administration and Finance, requested that the Board advertise for the receipt of Proposals for the City's Typewriter Maintenance Agreement for a three (3) year period beginning January 1, 1989 through December 31, 1991. Submitted with the request were specifications and an inventory of all the City's typewriters. Therefore, upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the request was approved. APPROVE APPLICATIONS FOR BIDDER UALIFICATION In a Memorandum to the Board, the Affirmative Action Committee advised that after careful review they have the following companies have met the requirements of Affirmative Action Ordinance and are therefore being for approval as qualified City bidders: 1. Midwest Brown Bear 2. V & J Shoes P.O. Box 445, Rt. 66 North 4326 Miami Pontiac, IL 61764 South Bend, Review found that the recommended Indiana 1 1 1 REGULAR MEETING NOVEMBER 14, 1988 I'm 1 L Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the recommendation was accepted and the applications as indicated above were approved. APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the following one (1) traffic control device was approved: REVISED TO TOW ZONE Service Court 45 - North end East side FILING OF HUMANE SOCIETY MONTHLY REPORT - OCTOBER Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the monthly Humane Society Report for the month of October, indicating the number of animals handled for the City of South Bend, was accepted for filing as submitted. APPROVE CLAIMS Mr. Juan Manigault, Executive Director, St. Joseph County Job Training Program, submitted a list containing fifty-three (53) claims and recommended approval. Additionally, Chief Deputy Controller John D. Leisenring, submitted Claim Docket No. 15469 through Claim Docket No. 15688 and recommended approval. Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the claims were approved and the reports as submitted were filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the meeting adjourned at 9:57 a.m. ATT T: ,, `� . o.,,, Sandra M. Parmerlee, Clerk "=-- - - ., . - / Patricia E. DeCler�,