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Home My WebLink About11/07/88 Board of Public Works MinutesREGULAR MEETING NOVEMBER 7, 1988 The regular meeting of the Board 9:32 a.m. on Monday, November 7, Leszczynski with Mr. Leszczynski, Ms. Katherine Humphreys present. Attorney Marva Leonard -Dent. of Public Works was convened at 1988 by Board President -John E.. Mrs. Patricia E. DeClercq and Also present was Assistant City APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried; the minutes of the regular meeting of, -the -Board of Public Works held on October 31, 1988 were approved. OPENING OF BIDS - INWOODS BLOCK RELANDSCAPING PROJECT' This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bid was opened and publicly read: L.L. GEANS AND SONS, INC. 56535 Magnetic Drive Mishawaka, Indiana Bid was signed by Rocky R. Geans, President, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. BID: - TOTAL BASE BID - $39,687.60 BASE BID PLUS ALTERNATE TOTAL - $50,681.00 Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the bid was referred to the Engineering Department for review and recommendation. PUBLIC HEARING AND FAVORABLE RECOMMENDATION - ALLEY VACATION: 1ST E/W ALLEY S. OF THE INTERSECTION OF STULL AND LAFAYETTE STREETS ON THE WEST SIDE OF LAFAYETTE RUNNING W. FROM LAFAYETTE A DISTANCE OF APPROX. 165--FT: Mr. Leszczynski advised -that -this was -..the - date -set -for -the - - Board's Public Hearing on a proposed alley_ vacation described as follows: The First East-West Alley South of the intersection of Stull and Lafayette Streets on the West side of Lafayette Street running West from Lafayette Street a distance of approximately 165 feet to the East side of the North and South alley and same alley being between Lots 21 and 26 and being 14 feet wide and running West from Lafayette Street 165 feet to the East side of the North and South alley all being in the Recorded Plat of Samuel C. Stull's Second Addition to the City of South Bend, Indiana. It was noted that this Public Hearing is being held in order for the Board to -submit a recommendation to the Common Council - concerning' -the -Vacation Petition -filed by -Mr. Melvin Reed, Melvin Reed Professional Corporation,--128 East South-Street,--South-,Bend, Indiana on behalf of Petitioners, W. H. Calvin Murdock, - President, Omega Properties, Inc., 1330 South Franklin Street and Irene Williams, 203 West Pendle Street, South Bend, Indiana.` It was further.noted.that pursuant to South Bend Municigal.Code Section 18-53.8, owners whose property abut the proposed alley to be vacated as well as those within fifty (50) feet of the alley to be vacated were notified of the Board's Public Hearing date. Mr. Melvin -Reed, Melvin -Reed -Professional Corporation, 128 East South Street; -South Bend, Indiana; -was present on behalf - of -=the Petitioners.- -.Mr. -Reed advised --that the -purpose .-of--the vacation -- is to allow Omega Properties, Inc. to build its corporate offices at the location indicated above which includes a portion of the above referred to alley. REGULAR MEETING NOVEMBER 7, 1988 There being no one else present wishing to speak either for or against the proposed alley vacation, and no written objections having been filed with the Board, upon a motion made by Mr. Leszczynski, seconded by .Mrs. -DeClercq-and ,carried, ,the__Public - -- Hearing --on this matter -was closed;-.,- - _ Mr. Leszczynski advised that favorable comments have been received from the governmental agencies that. have_ reviewed-this__-r__ Petition. Therefore, Mrs. DeClercq made a motion that the Clerk forward to the Common Council a favorable recommendation on the above referred to alley vacation subject -:to any and all utility easements. Ms. Humphreys seconded the motion and it carried. APPROVE COMMUNITY DEVELOPMENT ADDENDUM The following Community Development Addendum was presented to the Board for approval: ADDENDUM I SOUTHOLD HERITAGE FOUNDATION WEST WASHINGTON/CHAPIN BUSINESS ASSISTANCE Addendum I adds $25,000.00 in additional funds for ....Clar-k `s.-. . Funeral Home and changes guidelines to allow loans -up to. $50,000.00 with approval from the Department of Economic Development -for any loan over $25,000.00. Ms. Betsy Harriman,,, -Office of Community Development, advised that this Addendum raises the loan limits because Clark Funeral Home came in above the loan estimate and they are being allowed an additional $25,000.00. Therefore, the original guidelines are being changed to reflect this -additional money -for Clark Funeral Home. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the above referred to Addendum_ was approved and executed. APPROVE INDEMNIFICATION AGREEMENT - RE: HOLIDAY PARADE Mr. Leszczynski advised that submitted to the Board is an Indemnification Agreement between the City, the Holladay Corporation and Crowe, Chizek and Company for use of their property for the assembly and staging area for the Holiday Parade on November 12, 1988. The Indemnification Agreement indicates that the City agrees to hold the Holladay Corporation and Crowe, Chizek and Company harmless from any liability, loss, -cost, damages or expenses, including attorney's fees which they may suffer or incur; as a result of any claims or actions which may be made by any person arising out°of-the°use-by the City;of their property. --Therefore, upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried; the Indemnification Agreement as submitted was approved and executed. APPROVE REQUEST TO 'ADVERTISE'FOR RECEIPT OF BIDS - EDWARDO'S' RESTAURANT - PUBLIC IMPROVEMENTS PROJECT In a Memorandum to the Board, Mr. Michael P. Meeks, Director, Division of Engineering,_ requested that the Board advertise for the receipt of ;bids for the above --referred -to project. -Upon a motion made by k1r._Leszczynski,, seconded by Mrs. DeClercq and carried, the above -request was Iapproved. Mr. Leszczynski__advsed-- that this project entails installation of sidi ewalks,�brick work and trees but does not include canopy installation. APPROVE REQUEST OF ST. JOSEPH COUNTY DEMOCRATIC CENTRAL COMMITTEE TO USE PUBLIC BUILDINGS FOR VOTING PURPOSES - NOVEMBER 8, 1988 In a letter to the Board, Mr. Kenneth P. Fedder, Chairman, St. Joseph County Democratic Central Committee, P.O. Box 1375, South REGULAR MEETING NOVEMBER 7, 1988 Bend, Indiana,; requested permission to use the-` fol°lowing public buildings=+'far-_voting purposes for the General Election=on November 8, 1988: 1. Fire Station #2 8. Potawatomi Greenhouse 2. Fire Station #3 9. Pinhook Pavilion 3. 4. Fire Fire Station Station #5 #6 10. ,;;11,.'-Erskine Leeper Park Tennis Center Park Club House 5. Fire Station #7 12. LaSalle Recreation Center 6. Fire Station #9 13. Martin Luther King Center 7. Fire Station #10 Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the request was approved. REQUEST FOR DESIGNATED HANDICAPPED PARKING SPACE AT 436 SOUTH GRANT STREET - REFERRED In a letter to the Board, -Mrs. C. Grybowich, 436"South-Grant Street, South -Bend; Indianaj requested that ---the parking space in front of her residence be designated,as a handicappedr`parking space. Mrs. Grybowich advised that she is seventy-six (76) years old, has trouble walking and is unable- to, utilize;-,the'=parking" space in front- of her" home 3due�to its use -,by other r6.9denta_aof the neighborhood. Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic: -,,Division for review and recommendation. APPROVE REQUEST TO CONDUCT HOLIDAY PARADE - NOVEMBER 12, 1988 Upon a motion made by Mr. Leszczynski, seconded by Mrs'DeClercq and carried, the above referred to request, submitted to the Board on October 17, 1988, was approved subject to the receipt of approval from the State of Indiana for a portion of the parade route which will utilize state public right-of-way. DENY RUBBISH AND GARBAGE REMOVAL LICENSE APPLICATIONS Mr. Leszczynski advised that submitted to the Board today are Rubbish and Garbage Removal license applications from the following: 1. Willie Payne 114 West Walnut Street South Bend, Indiana 2. Wilford Smith 1614 Longley Avenue South Bend, Indiana 3. James Scott 2629 Newcome South Bend, Indiana Mrs. Patricia E. DeClercq, Director, Department of Code Enforcement, advised that the Department of Code Enforcement has been reviewing these licenseapplications and recommends that these applications be denied at this time. She further advised that these applicants were called to the attention of the Department of Code Enforcement because trash trucks were being parked on the street or residential lots with trash in the trucks. The applicants were notified of the license requirements and were told that they could not park a loaded trash truck in an "A" residential zone. Based on information received that these violations continue, Mrs. DeClercq made a motion that the license applications as indicated above be denied. Mr. Leszczynski seconded the motion and it carried. REGULAR MEETING NOVEMBER.7, 1988 APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the following four (4) traffic control devices were approved: 1. NEW INSTALLATION - HANDICAP SPACES 333 North Main Street - First'United Methodist Church: 2. NEW INSTALLATION - HANDICAP,PARKING 211 East South Street Requested by Mr. Wilson -Perry 3. NEW INSTALLATION - NO PARKING 15 MINUTE LOADING ZONE Southwest corner at Main and Colfax Streets 4. NEW INSTALLATION - 2 HOUR PARKING 333 North Main Street - First United Methodist Church FILING OF ENVIRONMENTAL CLEAN=UP"OF`LOTS REPORT - A report from the Department of Code Enforcement indicating a total of one hundred five (105) properties cleaned from October 17, 1988 to November 2, 1988 was submitted. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the report as submitted was accepted and filed. FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, Certificates of Insurance submitted for the following were accepted and filed: 1. Delta Star Electric, Inc. 1125 South Walnut Street South Bend,�Indiana 2. O.J. Shoemaker, Inc. 1008 Lincolnway East P.O. Box 418 South Bend, Indiana' APPROVE CLAIMS Upon a motion made by Mrs. DeClercq;'-seconded by Mr. Leszczynski:- and carried, the following claim vouchers were approved as submitted: Bureau of Wastewater - Voucher #713 to #762 Department of Sanitation - Voucher #787 to #819 ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr., Leszczynski, seconded by Mrs. DeClercq and carried, the meeting was adjourned at 9:45 a.m. ATT T: Sandra M. Parmerlee, Clerk 1 1