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HomeMy WebLinkAbout10/31/88 Board of Public Works MinutesREGULAR MEETING OCTOBER 31, 1988 The regular meeting of the Board 9:33 a.m. on Monday, October 31, Leszczynski with Mr. Leszczynski, Ms. Katherine Humphreys present. Attorney Marva Leonard -Dent. of Public Works was convened at 1988 by Board President John E. Mrs. Patricia E. DeClercq and Also present was Assistant City APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the minutes of the regular meeting of the Board of Public Works held on October 24, 1988 were approved. OPENING OF BIDS - CLEVELAND AND BRICK INTERSECTION IMPROVEMENTS PROJECT This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: LA PORTE CONSTRUCTION COMPANY, INC.. P.O. Box 577 LaPorte, Indiana 46350 Bid was signed by Thomas G. Blackburn, President, Non - Collusion Affidavit was in order and a 5% Bid Bond was submitted. BID: BASE BID TOTAL - $206,633.35 BASE BID PLUS ALTERNATE TOTAL - $236,448.85 WALSH & KELLY, INC. 24358 State Road 23 South Bend, Indiana 46614 Bid was signed by Thomas O. Walsh, President, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. BID: BASE BID TOTAL - $205,122.00 BASE BID PLUS ALTERNATE TOTAL - $243,897.00 RIETH-RILEY CONSTRUCTION COMPANY, INC. P.O. Box 1775 South Bend, Indiana 46634 Bid was submitted by Richard A. Jankowski, Area Manager, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. BID: BASE BID TOTAL - $189,270.00 BASE BID PLUS ALTERNATE TOTAL - $215,763.75 Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the bids were referred to the Engineering Department for review and recommendation. OPENING AND AWARD OF BIDS - SALE OF ABANDONED VEHICLES This was the date set for receiving and opening of sealed bids for the sale of approximately thirteen (13) abandoned vehicles which have been stored at South Bend Auto Parts storage lot located at 218 South Grant Street, South Bend, Indiana. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: MR. PHILLIP SMITH SOUTH BEND AUTO PARTS 307 West Calvert Street South Bend, Indiana L F r� 0 REGULAR MEETING OCTOBER 31, 1988 Vehicle No. 1. $18.00 2. $18.00 3. $18.00 4. $18.00 5. $18.00 6. $18.00 7. $,181.00 MR. STEVE HANCZ STEVE & GENE'S AUTO TRUCK SALVAGE 3109 Gertrude Street P.O. Box 2883 South Bend, Indiana Vehicle No. 1. $ 1.00 2. $15.75 3. $10.75 4. $15.75., 5. $10.75 6. $10.75 7. $ 1.00 CHARLES E. TESKE 54830 Pear Road South Bend, Indiana Vehicle No. 4 $28.75 No. 8. $18.00 9. $18.00 10. $18.00 11. $18.00 12. $18.00 13. $18.00 No. 8. $10.75 9. $10.75 10. $15.75 11. $15..75 12. $10'' 75,, 13. $10.75 HOWARD W. RUBIN RUBIN'S AUTO PARTS, INC. 23921 Western South Bend, Indiana Vehicle No. 7 $36.36 Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the following bids were awarded: SOUTH BEND AUTO PARTS - No. 1. $ 18.00 2. $ 18.00 3. $ 18.00 5. $ 18.00 6. $ 18.00 8. $ 18.00 9. $ 18.00 10. $ 18.00 11. $ 18.00 12. $ 18.00 13. $ 18.00 TOTAL: $198.00 CHARLES E. TESKE - No. 4 $ 28.75 RUBIN'S AUTO PARTS, INC. - No. 7 $ 36.36 GRAND TOTAL: $263.11 APPROVE CONSTRUCTION CONTRACTS: - OLD FREDRICKSON PROPERTY IMPROVEMENTS PROJECT - CONCRETE PAVEMENT REPAIRS 1988 PROJECT Mr. Leszczynski advised that in accordance with the bid awarded on October 10, 1988, to L.L. Geans & Sons, Inc., 56535 Magnetic REGULAR MEETING OCTOBER 31, 1988 Drive, Mishawaka, Indiana, in the amount of $14,319.20 for the Old Fredrickson Property Improvements Project, a Contract in said amount was being submitted for Board approval. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Contract was approved and the appropriate Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. Additionally, Mr. Leszczynski advised that in accordance with the bid awarded on October 17, 1988 to Kankakee Valley Construction Company, Inc., 815 Pine Lake Road, P.O. Box 1471, LaPorte, Indiana, in the amount of $67,327.50 for the Concrete Pavement Repairs 1988 Project, the appropriate Contract in said amount was also being submitted today for Board approval. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Contract was approved and the appropriate Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE AGREEMENT FOR CONSTRUCTION ENGINEERING AND INSPECTION SERVICES - TEN ECH ENGINEERING (WASTEWATER TREATMENT PLANT Mr. Leszczynski advised that TenEch Engineering, Inc., 744 West Washington, South Bend, Indiana, has submitted an Agreement for Step III Construction Engineering and Inspection.Services as it relates to the $22 Million Dollar Wastewater TreatmentPlant Improvements Project. Mr. Leszczynski further advised that TenEch will oversee construction, which will take approximately three (3) years, and will handle matters such as preparation for the advertising for bids for construction, preparation of bid documents including Notice to Bidders, pre -bid meeting and the administration of the grants. Mr. Leszczynski additionally advised that TenEch shall be compensated for actual hours worked and said compensation shall not exceed $1,147,131.00 which includes a fixed fee of $149,626.00. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Agreement as submitted was approved and executed. APPROVE AGREEMENT FOR STAFF SUPPORT - BUSINESS DEVELOPMENT CORPORATION Ms. Betsy Harriman, Office of Community Development, submitted to the Board an Agreement for Staff Support between the Business Development Corporation of South Bend, Mishawaka, St. Joseph County, Indiana and the City of South Bend. Ms. Harriman advised that the Agreement provides compensation up to, but not exceeding, $80,000.00 for Economic Development Department staff support for the Business Development Corporation for 1988. Ms. Harriman clarified that the amount of compensation has been set at a minimum of $40,000.00 and a maximum of $80,000.00 and is based on a formula contained in the Agreement. Therefore, upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the Agreement as submitted was approved and executed. PETITION FOR THE ESTABLISHMENT OF A RESTRICTED RESIDENTIAL PARKING ZONE - REFERRED Mr. Leszczynski advised that the Board is in receipt of a Petition for the Establishment of a Restricted Residential Parking Zone submitted by Ms. Elizabeth S. Macan, 3029 Longley Avenue, South Bend, Indiana. The Petition indicates that the restricted parking zone requested is 3029 Longley Avenue to 3001 Longley Avenue (north side) and 3026"Longley Avenue to 3002 Longley Avenue (south side) which is between Bendix Drive and Goodland Avenue. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Petition was referred to the Bureau of Traffic and Lighting in order that the appropriate traffic study can be conducted.. 1 1 1 REGULAR MEETING OCTOBER 31, 1988 ADOPTION OF RESOLUTION NO. 34-1988 - DISPOSAL OF OBSOLETE EQUIPMENT In a letter to the Board, Police Chief Ronald Marciniak advised that vehicle number 742, a 1979 Chevrolet, should be declared obsolete and added to the list of vehicles offered for sale at public auction. Additionally, Mr. W. S. Penn, Director, Division of Transportation, advised that two (2) compressors as indicated in the Resolution should also be disposed of as they are obsolete equipment and no longer used. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the following Resolution No. 34-1988 was adopted. RESOLUTION NO. 34-1988 WHEREAS, Indiana Code 36-1-11-6 permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and is no longer needed by the City. WHEREAS, the following City equipment is unfit and no longer needed by the City of South Bend: DESCRIPTION: SERIAL NUMBER 1979 Lt. Green Chevrolet 1Z37A9K564328 204C Worthington Compressor ML33Z0029 280C Smith Compressor 573435 NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the equipment listed above is no longer needed by the City and is unfit for the purpose for which they were intended and have an estimated total value of $1,000.00 or more. BE IT FURTHER RESOLVED that said equipment be disposed of at public auction and removed from the City Inventory. ADOPTED this 31st day of October, 1988. BOARD OF PUBLIC WORKS s/ John E. Leszczynski s/Patricia E. DeClercq s/Katherine Humphreys ATTEST: s/Sandra M. Parmerlee, Clerk APPROVED this 31st day of October, 1988. s/Joseph E. Kernan, Mayor ATTEST; s/Irene K. Gammon, City Clerk APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - PARKING LOT IMPROVEMENTS 1988 PROJECT In a Memorandum to the Board, Mr. Michael P. Meeks, Director, Division of Engineering, requested that the Board advertise for the receipt of bids for the Parking Lot Improvements 1988- Project. He advised that the project entails improvements to City -owned parking lots. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the request was approved. REGULAR MEETING OCTOBER 31, 1988 REQUEST OF SOUTH GATEWAY IMPROVEMENT ASSOCIATION TO PLACE TRASH RECEPTACLES AT VARIOUS LOCATIONS ALONG MICHIGAN AND MAIN STREETS - REFERRED Mrs. Patricia E. DeClercq, Director, Department of Code Enforcement, advised that Mr. Howard Goodhew of the South Gateway Improvement Association contacted the City this past summer with a proposal to place trash receptacles at various locations with the City having the responsibility of emptying the insert liners in the trash receptacles. At that time, Mr. Goodhew was asked to present to the City the locations at which the trash receptacles would be placed on public property which the City would have jurisdiction over. At this time, the Board is in receipt of a letter from Mr. Forest R. Shafer, South Gateway Improvement Association, advising that the Association is planning a civic project to improve the appearance of areas along Michigan and Main Streets by placing trash receptacles at strategic locations along these streets. He advised that they plan to place thirty-seven (37) concrete, thirty (30) gallon capacity containers near sidewalks and, in some cases, near curbs where heavy accumulations of pedestrian trash has been observed. The containers are approximately twenty (20) inches square and forty-two (42) inches high. Mr. Shafer further stated that the receptacles will not be anchored in place as they weigh two hundred eighty (280) pounds each. Mr. Shafer advised that the locations for the placement of the receptacles will extend from the 2900 block of South Michigan to the 500 block of South Michigan and from the 400 block of South Main to the 2700 block of South Main Street and he submitted a detailed list of the actual locations of where the trash receptacles will be placed. He stated that most will be located on private property in front of businesses and some will be located on wide sidewalks no less than thirty (30) inches from the curb. Mrs. DeClercq made a motion that the Division of Engineering be asked to review the locations submitted today so that the Board can consider this request. Ms. Humphreys seconded the motion and it carried. APPROVE AMENDED IRREVOCABLE LETTER OF CREDIT - CROSS CREEK, INC. Mr. Michael P. Meeks, Director, Division of Engineering and Mr. Melvin Humphrey, Bureau of Design and Construction, submitted to the Board and asked that the Board accept the Amended Irrevocable Letter of Credit No. 58659 from TrustCorp Bank for the account of Cross Creek, Inc., 828 East Jefferson Boulevard, South Bend, Indiana, on behalf of the City of South Bend, as their guarantee to complete construction of all public improvements (street light, paving, etc.) within the limits of Cross Creek (Phase I) Estates by April 26, 1989. They advised that this acceptance makes adjustments for portions of improvements already in place and will allow progress to take place orderly within the subdivision. It was noted that the Letter of Credit is in the amount of $17,650.00. Therefore, upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the Amended Irrevocable Letter of Credit was approved as submitted. APPROVE MAINTENANCE BONDS - SANITARY. SEWER INSTALLATION (I/N TEK STEEL PLANT PROJECT) Mr. Leszczynski advised that Mr. Michael P. Meeks, Director, Division of Engineering, has submitted to the Board the three (3) year Maintenance Bonds from Selge Construction Company, Inc. and HRP Company, Inc. for the construction of the sanitary sewer in conjunction with the I/N Tek Steel Plant Project and requested Board approval. REGULAR MEETING OCTOBER 31, 1988 The Maintenance Bond from Selge Construction Company, Inc., in the amount of $90,653.00, indicates that this Bond is for the construction of the I/N Tek Sanitary Sewer extension, Phase IV. The Maintenance Bond from HRP Company, Inc., in the amount of $106,594.23 is for construction of the I/N Tek Sanitary Sewer Extension, Phase II. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the Maintenance Bonds as submitted were approved and executed. APPROVE REQUEST FOR SPECIAL PARKING GARAGE RATE FOR HOLIDAY PARADE In a Memorandum to the Board, Ms. Mikki Dobski, Director, Office of Community Affairs, requested Board approval to offer a special rate -at the Jefferson Street parking garage for the Holiday Parade on Saturday, November 12, 1988. Ms. Dobski stated that the proposed rate would be a $1.00 flat rate from 8:00 a.m. to 12:00 noon. She noted that the parade will be from 10:00 a.m. until 12:00 noon so this should be an adequate time frame for parade spectators and participants. Mr. Leszczynski made a motion that the request be approved. Ms. Humphreys seconded the motion and it carried. APPROVE RECOMMENDATION OF AFFIRMATIVE ACTION REVIEW COMMITTEE The Affirmative Action Review Committee advised the Board that after a complete review, they found that the following companies have met the requirements of the South Bend Affirmative Action Ordinance and it is recommended that these companies be approved as qualified City bidders: 1. Morton Thiokol, Inc. (Division of Morton Salt) 2. Professional Photographic Materials 3. International Salt Company Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the recommendation was accepted and the applications approved. APPROVE CONTRACTOR'S BOND Mr. Melvin Humphrey, Engineering Department, recommended that the Contractor's Bond for Evelyn Jordan, d/b/a/ Jordan Construction be approved retroactive to October 26, 1988. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above Contractor's Bond was approved. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Certificate of Insurance for Small, Inc., 25190 State Road 4, North Liberty, Indiana was accepted and filed. APPROVE CLAIMS Mr. Juan Manigault, Executive Director, St. Joseph County Job Training Program, submitted a list containing sixty-four (64) claims and recommended approval. Additionally, Chief Deputy Controller John D. Leisenring, submitted Claim Docket Nos. 14861 through 15208 and Claim Docket Nos. 15277 through 15458 and recommended approval. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the claims were approved and the reports as submitted were filed. 1 REGULAR MEETING OCTOBER 31, 1988 CANCELLATION OF NOVEMBER 21, 1988 REGULAR MEETING OF THE BOARD OF PUBLIC WORKS Due to the Thanksgiving holiday celebrated by City employees on November 24-25, 1988 and the unavailability of the Board of Public Works Hearing Room on November 21, 1988, it was the consensus of the members of the Board that the regularly scheduled November 21, 1988 meeting of the Board of Public Works will be cancelled. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the meeting adjourned at 10:01 a.m. ATTEST: Sandra M. Parmerlee, Clerk S;J n E. Leszcz Patricia E. DeClgrcq r e 1 1 1