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Home My WebLink About10/24/88 Board of Public Works MinutesREGULAR MEETING OCTOBER 24, 1988 The regular meeting of the Board 9:35 a.m. on Monday, October 24, Leszczynski with Mr. Leszczynski, Ms. Katherine Humphreys present. Attorney Marva Leonard -Dent. of Public Works was convened at 1988 by Board President John E. Mrs. Patricia E. DeClercq and Also present was Assistant City AGENDA ITEMS ADDED Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, a Contract for Collection Services with Midwest Collection Services, Inc., and a Proposal with Cole Associates in regards to the Municipal Services Facility were added to the agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the minutes of the regular meeting of the Board of Public Works held on October 17, 1988 were approved. OPENING AND AWARD OF BID - SALE OF ABANDONED VEHICLES This was the date set for receiving and opening of sealed bids for the sale of approximately eleven (11) abandoned vehicles which have been stored at South Bend Auto Parts storage lot located at 218 South Grant Street, South Bend, Indiana. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Mr. Phillip D. Smith South Bend Auto Parts 307 W. Calvert South Bend, Indiana Vehicles No. 1 $101.01 Vehicles No. 7 $22.00 2 22.00 8 22.00 3 175.26 9 22.00 4 22.00 10 22.00 5 22.00 11 22.00 6 22.00 Mr. Charles E. Teske 54830 Pear Road South Bend, Indiana Vehicles No. 1 $ 21.00 4 21.00 8 21.00 Mr. Gene Hancz Steve & Gene's Auto Truck Salvage 3109 S. Gertrude, P.O. Box 2883 South Bend, Indiana 46680 Vehicles No. 1 $ 10.75 Vehicles No. 7 $ 10.75 2 10.75 8 15.75 3 15.75 9 10.75 4 15.75 10 10.75 5 15.75 11 10.75 6 15.75 Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the following bid was awarded: REGULAR MEETING OCTOBER 24, 1988 South Bend Auto Parts - Vehicles No 1 $101.01 2 22.00 3 175.26 4 22.00 5 22.00 6 22.00 7 22.00 8 22.00 9 22.00 10 22.00 11 22.00 TOTAL: $474.27 DENY RECOMMENDATION FOR SUSPENSION OR REVOCATION OF AUTOMOTIVE REPAIR AND SERVICE CENTER LICENSE - BUD'S WRECKER SERVICE Mr. Leszczynski advised that this was the date which the Board of Public Works set on August 22, 1988 regarding the matter of the revocation or suspension of the Automotive Repair and Service Center license for Mr. Jim Burger, d/b/a Bud's Wrecker Service, 1515 South Walnut Street, South Bend, Indiana. Mrs. Patricia E. DeClercq, Director, Department of Code Enforcement, advised members of the Board that the Department of Code Enforcement has been monitoring the operation of Bud's Wrecker Service, with a final inspection conducted this morning, and Bud's Wrecker Service has complied with the items that have been pointed out to them previously. Mrs. DeClercq advised that based on Bud's compliance she would like to make a motion that the matter of the revocation or suspension of the license for Bud's Wrecker Service be denied. Ms. Humphreys seconded the motion and it carried. APPROVE COMMUNITY DEVELOPMENT ADDENDUM The following Community Development Addendum was presented to the Board for approval: ADDENDUM II NEIGHBORHOOD BUSINESS DEVELOPMENT CORPORATION CITYWIDE COMMERCIAL LOAN FUND ACTIVITY Addendum II limits the number of grants received by any one business to one (1) grant every seven (7) years. Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the above referred to Addendum was approved and executed. APPROVE AGREEMENT FOR USE OF PUBLIC RIGHT-OF-WAY FOR FOOT RACES AND SIMILAR EVENTS - SPORTSMED 10K ROAD RACE, 1 MILE FUN RUN AND 4K WALK - OCTOBER 30, 1988 Mr. Leszczynski advised that pursuant to Resolution No. 9-1985, establishing policies and fees for foot races and similar events, adopted by the Board of Public Works on March 4, 1985, Pro Health of Saint Joseph's Medical Center, Sponsor of the Sportsmed 10K Road Race, 1 Mile Fun Run and 4K Walk to be held on October 30, 1988, has fulfilled resolution requirements and the appropriate Agreement is being submitted at this time for Board approval. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Agreement was approved and executed. AWARD PROPOSAL AND APPROVE CONTRACT FOR COLLECTION SERVICES - DEPARTMENT OF CODE ENFORCEMENT Mrs. Patricia E. DeClercq, Director, Department of Code Enforcement, advised that on September 12, 1988, the Board received two (2) Proposals for debt collection services for the Department of Code Enforcement. One (1) proposal was submitted by Midwest Collection Services, Inc. and the second from Federated Collection Agency. 1 1 I 5W REGULAR MEETING OCTOBER 24, 1988 After review of the Proposals, Mrs. DeClercq recommended awarding the Proposal submitted by Midwest Collection Services, Inc., and entering into the six (6) month Contract submitted today. Mrs. DeClercq stated that at the end of the six (6) month period, the Department will assess the performance of Midwest Collection Services and determine whether to extend the Contract for a full year. In response to questions from South Bend Tribune Reporter James Wensits, Mrs. DeClercq advised that Midwest shall retain forty per cent (40%) for accounts under six (6) months old and fifty per cent (50%) for any account over six (6) months old or transferred to another agency or for any account sent to an attorney for collection as compensation for Midwest's services. Mrs. DeClercq further advised Mr. Wensits that the City does attempt to collect before accounts are turned over to the collection agency with that attempt taking less than six (6) months. Therefore, upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the Proposal was awarded and the appropriate Contract for Collection Services approved and executed. APPROVE PROPOSAL WITH COLE ASSOCIATES - MUNICIPAL SERVICES FACTT.TTY Mr. Leszczynski advised that Cole Associates, Inc., 2211 East Jefferson Boulevard, South Bend, Indiana, has submitted a consultant agreement not to exceed $16,500.00 to look at the ventilation problem at the Municipal Services Facility as well as reuse of the building and the possible need for a new maintenance garage. Ms. Katherine Humphreys, Director, Administration and Finance, responded to questions from the news media and stated that the City has done a lot of consolidation of its vehicle maintenance and the adequacy of the Municipal Services Building is questionable. Mr. Leszczynski further advised that the study outlined in the Proposal submitted today will begin immediately. Therefore, upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the Proposal as submitted was approved and executed. APPROVE PROJECT COMPLETION AFFIDAVIT - SOUTHEAST ESTATES. SECTION #6 Mr. Leszczynski advised that Donald E. Jankowski, Executive Vice -President, Portage Realty Corporation, submitted to the Board for approval a Project Completion Affidavit and Maintenance Bond for improvements completed at Southeast Estates, Section #6, Georgian Drive and Georgian Court. The Project Completion Affidavit indicated that the final cost of improvements is $59,834.15 which entailed water main installation by H. DeWulf in the amount of $24,358.15 and paving by Michiana Paving in the amount of $35,476.00 serving lots #60 through #65 and #70 through #83. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Project Completion Affidavit as submitted was approved and executed and the Maintenance Bond accepted for filing. APPROVE CONTRACT BOND - PORTAGE REALTY CORPORATION (SOUTHEAST ESTATES, SECTION #6) Mr. Leszczynski advised that Mr. Michael P. Meeks, Director, Division of Engineering, has submitted to the Board a Contract Bond as submitted by Portage Realty Corporation and American States Insurance Company as surety for construction of sidewalks in Southeast Estates, Section #6, in the City of South Bend. Mr. Meeks noted that the Bond is to be retained by the Board until such time as sidewalks are completed or the bond is replaced (partial completion) with another Bond. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Contract Bond as submitted was approved. REGULAR MEETING OCTOBER 24, 1988 ADOPTION OF RESOLUTION NOS. 31-1988 AND 32-1988 - DISPOSAL OF SERVICE REVOLVERS - POLICE DEPARTMENT Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the following Resolution Nos. 31-1988 and 32-1988 were adopted: RESOLUTION NO. 31-1988 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88, which mandates the Board of Public Works of the City of South Bend to determine that the service revolver of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and WHEREAS, Theodore Najdek, Jr. has retired from the South Bend Police Department after twenty (20) years of service and the Board of Public Safety of the City of South Bend has determined that he has retired in good standing; and WHEREAS, I.C. 36-1-11-6 permits and establishes procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that service revolver Serial No. 248K887 a .357 caliber Smith and Wesson revolver, is no longer needed by the City and is unfit for the purpose for which it was intended and has an estimated fair market value of less than Five Hundred Dollars ($500.00). BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. ADOPTED this 24th day of October, 1988. BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND s/John E. Leszczynski s/Patricia E. DeClercq s/Katherine Humphreys ATTEST: s/Sandra M. Parmerlee, Clerk RESOLUTION NO. 32-1988 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88, which mandates the Board of Public Works of the City of South Bend to determine that the service revolver of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and REGULAR MEETING OCTOBER 24, 1988 WHEREAS, Charles T. Hurley has retired from the South Bend Police Department after twenty (20) years of service and the Board of Public Safety of the City of South Bend has determined that he has retired in good standing; and WHEREAS, I.C. 36-1-11-6 permits and establishes procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that service revolver Serial No. 250K417 a .357 caliber Smith and Wesson revolver, is no longer needed by the City and is unfit for the purpose for which it was intended and has an estimated fair market value of less than Five Hundred Dollars ($500.00). BE IT FURTHER RESOLVED that said property be disposed of and removed from the Citv inventorv. ADOPTED this 24th day of October, 1988. BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND s/John E. Leszczynski s/Patricia E. DeClercq s/Katherine Humphreys ATTEST: s/Sandra M. Parmerlee, Clerk ADOPTION OF RESOLUTION NO. 33-1988 - DISPOSAL OF OBSOLETE VEHICLES AND REQUEST TO CONDUCT AUCTION TO DISPOSE OF OBSOLETE VEHICLES Mr. Leszczynski advised that Mr. Phil St. Clair, Director, Division of Equipment Services, submitted to the Board a list of vehicles to be declared obsolete as well as a request to conduct a public auction to dispose of City vehicles which have been declared obsolete. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the following Resolution No. 33-1988 was adopted: RESOLUTION NO. 33-1988 WHEREAS, Indiana Code 36-1-11-6 permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended which is no longer needed by the City. WHEREAS, the following city vehicles are unfit and no longer needed by the City of South Bend: YEAR COLOR MAKE 1976 Grey Ford 1953 White Studebaker 1977 Orange Ford 1981 White Chrysler 1982 Dk. Blue Ford 1985 Lt. Brown Chevy 1977 Blue Chevy 1981 Orange Ford 1968 Yellow Smith Compressor 1968 Orange Joy Compressor 1979 Yellow Chevy 1969 Orange Chevy 1981 Yellow Dodge 1982 Yellow Dodge 1980 Grey Dodge Yellow and Blue Ford Tractor SERIAL NUMBER F7B64S101625 M30302 F70FVV11753 2C3BM46F3BR152626 1FABP2732CC177683 1G1TB68C5FA17102 1169L7J248262 1FTCF10EXBUA44984 75P-C-1539 82813 CCC239S214984 CE539P839363 1B7LD36T9BS153651 1B6WD35TICS212261 NL41CAF213535 REGULAR MEETING OCTOBER 24, 1988 NOW, THEREFORE, BE IT RESOLVED by the Board of. Public Works of the City of South Bend that each of the vehicles listed above are no longer needed by the City and are unfit for the purpose for which they were intended and have an estimated total value of $1,000.00 or more. BE IT FURTHER RESOLVED that said vehicles be disposed of at public auction and removed from the City Inventory. ADOPTED this 24th day of October, 1988. BOARD OF PUBLIC WORKS s/John E. Leszczynski s/Patricia E. DeClercq s/Katherine Humphreys ATTEST: s/Sandra M. Parmerlee, Clerk APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - MONROE PARK CURB IMPROVEMENTS PROJECT Mr. Michael P. Meeks, Director, Division of Engineering, requested that the Board advertise for the receipt of bids for the above referred to project. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the request was approved. I ` "bbJ •••.•--J , - vim. -- vl 11LG J. GL1it Avenue Neighborhood Association, 727 Forest Avenue, South Bend, Indiana, requested permission to close Manitou Place, from Park Avenue to Forest Avenue, from 12:00 noon to 7:00 p.m. on October 30, 1988 for the annual neighborhood Halloween Party. Mr. Leszczynski advised that the Bureau of Traffic and Lighting and the Police Department Traffic Division have reviewed this request and recommend approval. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the recommendation was accepted and the request approved. APPROVE REQUEST OF NOTRE DAME HALL PRESIDENTS COUNCIL TO ERECT TWO (2) METAL BUS STOP SIGNS DESIGNATING "WEEKEND WHEELS" BUS STOPS Mr. Leszczynski advised that on October 17, 1988, Ms. Fidelma Callery, Hall Presidents Council Notre Dame University, a not -for -profit group, submitted to the Board a request to erect two (2) bus stop signs at two (2) locations in South Bend designating the stops for the "Weekend Wheels" bus service. The "Weekend Wheels" bus service is sponsored by the University and provides students who have been drinking with an alternative to driving. Mr. Leszczynski further advised that the appropriate City departments and bureaus have reviewed this request and based on that review, he would like to make a motion that the request be approved. Mrs. DeClercq seconded the motion and it carried. APPROVE RELEASE OF EXCAVATION BOND Mr. Melvin Humphrey, Engineering Department, recommended that the Excavation Bond for Zoltan E. Vida, d/b/a Vida Plumbing & Heating Contractors, be released effective November 17, 1988. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above referred to Excavation Bond was released. REGULAR MEETING OCTOBER 24, 1988 823 1 0 FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of two hundred three (203) properties cleaned from October 3, 1988 to October 18, 1988, was submitted. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the report as submitted was filed. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mrs. and carried, the Certificate of Insurance for Zimmerman Industrial Piping, P.O. Box 6158, South Bend, Indiana, accepted and filed. APPROVE CLAIMS Chief Deputy City Controller John D. Docket No. 14630 through Claim Docket approval. Upon a motion made by Ms. DeClercq and carried, the claims were filed. PRIVILEGE OF THE FLOOR: DeClercq was Leisenring, submitted Claim No. 14858 and recommended Humphreys, seconded by Mrs. approved and the report ANNOUNCEMENT OF HALLOWEEN TRICK -OR TREAT HOURS Mr. Leszczynski announced that the City has established Monday, October 31, 1988 from 5:00 to 7:00 p.m. as trick -or -treat hours in South Bend. COMMENTS REGARDING PLACEMENT OF SIGNS IN THE PUBLIC RIGHT-OF-WAY Mrs. Patricia E. DeClercq, Director, Department of Code Enforcement, stated that she would like to make one final plea to the public that signs not be placed in the public right-of-way. She advised that signs placed in the right-of-way will be removed by the City and taken to the Street Department. All signage must be on private property and not in the right-of-way. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the meeting adjourned at 9:56 a.m. I TT T: Z: Sandra M. Parmerlee, Clerk E. Leszcz �j % ,