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HomeMy WebLinkAbout10/10/88 Board of Public Works MinutesREGULAR MEETING OCTOBER 10, 1988 The regular meeting of the Board 9:35 a.m. on Monday, October 10, Leszczynski with Mr. Leszczynski, Ms. Katherine Humphreys present. Attorney Jenny Pitts-Manier. of Public Works was convened at 1988 by Board President John E. Mrs. Patricia E. DeClercq and Also present was Assistant City APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the minutes of the regular meeting of the Board of Public Works held on October 3, 1988 were approved. OPENING OF BIDS - DE-ICING MATERIALS FOR SOUTH BEND STREET DEPARTMENT This was the date set for receiving and opening of sealed bids for the above referred to materials. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. Mr. Leszczynski stated that Liquid Calcium Chloride Sales, Inc., P.O. Box 215, Kawkawlin, Michigan, advised that they decline to bid at this time. The following bids were opened and publicly read: THE LEVY COMPANY, INC. P.O. Box 540 Portage, Indiana 46368 Bid was signed by Martin R. Norville, Vice -President, Sales/ Marketing, Non -Collusion Affidavit was in order and a 10% Bid Bond was submitted. BID: Up to 10,000 Tons Calcium Chloride Slag Sand Mixture $13.40/ton Delivered to any location as designated by the City of South Bend Street Department PIERCETON EQUIPMENT COMPANY, INC. P.O. Box 233 Laketon, Indiana 46943 Bid was signed by David J. Nicol, Non -Collusion Affidavit was in order and a 10% Bid Bond was submitted. BID: 100,000 Gallons Liquid Calcium Chloride 32% Solution LIQUIDOW .3495 = $34,950.00 INTERNATIONAL SALT COMPANY Abington Executive Park Clarks Summit, Pennsylvania 18411 Bid was signed by Robert H. Jones, Manager, Highway Bidding and Marketing, Non -Collusion Affidavit was in order and a Certified Check in the amount of $35,952.00 was submitted. BID: 12,000 tons Bulk Ice Control Rock Salt $29.96 per ton = $359,520.00 Truck Delivery - Minimum truckload - 21 tons Terms of Payment are net 30 days from shipment. Bulk rock salt will be treated with an anti -caking agent. Rock Salt is mined in the USA by American labor. International Salt will protect the quoted price on deliveries prior to and including 10/31/89 provided their quote is accepted within 30 days from the bid opening date of 10/10/88. REGULAR MEETING OCTOBER 10, 1988 MORTON SALT DIVISION OF MORTON THIOKOL, INC. 110 North Wacker Drive Chicago, Illinois 60606-1555 Bid was signed by David B. Nilson, Director, Industrial Marketing, Non -Collusion Affidavit was in order and a Bid Bond in the amount of $29,424.00 was submitted. BID: 12,000 tons Morton Bulk Safe-T-Salt Treated $24.52 per ton = $294,240.00 22 ton minimum dump truck delivery FOB South Bend, IN Terms - Net 30 days Delivery - 3-5 days ARO Prices quoted herein are firm thru 10/31/89 Unless specified otherwise in proposal, all prices quoted are subject to acceptance within thirty (30) days and shall be deemed automatically to have been withdrawn if, by the end of that period, no award has been made. The bulk treated salt offered in this bid is suitable for highway maintenance only. DOMTAR INDUSTRIES, INC./ SIFTO SALT DIVISION Chicago O'Hare Aerospace Office Center 4825 North Scott Street Schiller Park, Illinois 60176 Bid was signed by Cheryl Cartwright, Supervisor, Highway Salt Sales, Non -Collusion Affidavit was in order and a Proposal Bond in the amount of $28,100.00 was submitted. BID: 12,000 tons de-icing materials Bulk Rock Salt $23.40 = $280,800.00 Mr. Leszczynski advised that it appears that prices submitted today are approximately fifteen per cent (15%) higher than those received last year for these de-icing materials. He also noted that approximately $225,000.00 was spent last year for de-icing materials. Mr. James Wensits, Reporter, South Bend Tribune, inquired if the higher cost of de-icing materials this year will put a constraint on the City's budget and whether the City can afford the extra cost. Ms. Humphreys responded by advising that the City will be able to handle the additional cost. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above bids were referred to the Street Department for review and recommendation. APPROVE AGREEMENT FOR USE OF PUBLIC RIGHT-OF-WAY FOR FOOT RACES AND SIMILAR EVENTS - 3RD ANNUAL WALK FOR HOSPICE - OCTOBER 16 1988 Mr. Leszczynski advised that pursuant to Resolution No. 9-1985, establishing policies and fees for foot races and similar events, adopted by the Board of Public Works on March 4, 1985, Hospice of St. Joseph County, Inc., has fulfilled resolution requirements and the appropriate Agreement is being submitted at this time for approval. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Agreement as submitted was approved and executed. AWARD BID - OLD FREDRICKSON PROPERTY IMPROVEMENT PROJECT In a Memorandum to the Board, Mr. Michael P. Meeks, Director, Division of Engineering, recommended that the Board award the low bid of L.L. Geans & Sons, Inc., 56535 Magnetic Drive, Mishawaka, Indiana, in the amount of $14,319.43 for the above referred to project. Mr. Leszczynski advised that bids for this project were opened by the Board on October 3, 1988. He further advised that this project entails the installation of curbs, sidewalks and RZ REGULAR MEETING OCTOBER 10, 1988 trees. Upon a motion made Humphreys and carried, the bid awarded, subject to the Performance Bond and Labor by Mrs. DeClercq, seconded by Ms. recommendation was accepted and the filing of the appropriate Insurance, and Materials Payment Bond. ADOPT RESOLUTION NO. 28-1988 - DISPOSAL OF OBSOLETE VEHICLES (POLICE DEPARTMENT) Mr. Leszczynski stated that Police Chief Ronald Marciniak has submitted a list of vehicles to be declared obsolete as their replacement vehicles have been received. It was noted that Chief Marciniak indicated that the cost of repairs for these vehicles exceeds the value of the vehicles and they are all very high mileage automobiles. Therefore, upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the following Resolution No. 28-1988 was adopted: RESOLUTION NO. 28-1988 WHEREAS, Indiana Code 36-1-11-6 permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended which is no longer needed by the City. WHEREAS, the following Police Department vehicles are unfit and no longer needed by the City of South Bend: YEAR MAKE VIN MILEAGE 1986 Plymouth 1P3BB26SXGX606771 64783 1987 Plymouth 1P3BB26SOHX705066 46911 1985 Dodge 1B3BG2646FX626907 73165 1985 Dodge 1B3BG2642FX626922 76915 1987 Plymouth 1P3BB26S7HX705064 95805 1985 Dodge 1B3BG264XFX626912 87288 1986 Plymouth 1P3BB26S5GX606774 84736 1985 Dodge 1B3BG2649FX626920 69465 1985 Dodge 1B3BG2645FX626901 81616 1986 Plymouth 1P3BB26S8GX606770 79349 1976 Oldsmobile 3X39J6M331791 111120 1979 Chevrolet 1W27J91455651 136722 1981 Chrysler 2C3BM46F5BR152630 53964 1976 Chevrolet 1L39V6J226621 98964 1976 Chevrolet 1H57Q6K472384 106111 1987 Plymouth 1P3BB26S2HX705967 79180 1982 Ford 1FABP21B9CK178505 74103 1987 Plymouth 1P3BB26S6HX705069 57294 1985 Dodge 1B3BG2646FX626910 103270 1985 Dodge 1B3BG2643FX626900 88111 1987 Plymouth 1P3BB26S5HX705063 101650 1985 Dodge 1B3BG2644FX626923 87409 1976 Chevrolet 1H57V6B521574 112505 1980 Chevrolet 1N47HAJ202796 50824 NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that each of the vehicles listed above are no longer needed by the City and are unfit for the purpose for which they were intended and have an estimated total value of $1,000.00 or more. BE IT FURTHER RESOLVED that said vehicles be disposed of at public auction and removed from the City Inventory. ADOPTED this loth day of October, 1988. BOARD OF PUBLIC WORKS s/John E. Leszczynski s/Patricia E. DeClercq s/Katherine Humphreys ATTEST: s/Sandra M. Parmerlee, Clerk REGULAR MEETING OCTOBER 10, 1988 APPROVE AGREEMENT AND EASEMENT AGREEMENT WITH CHICAGO RE: I/N TEK STEEL PLANT SOUTH SHORE Mr. Leszczynski stated that as the installation of a sewer in connection with the I/N Tek Steel Plant construction is being installed along Chicago South Shore right-of-way, the above referred to Agreement and Easement Agreement, which allow the City to use the right-of-way for installation of the sewer are being submitted today for approval and execution. Mr. Leszczynski further advised that there is a one-time easement payment to the Chicago South Shore of $26,303.00 for use of the property. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Agreement and the Easement Agreement as submitted were approved and executed. APPROVE HMO CONTRACTS FOR HEALTH PLUS AND MAXICARE Ms. Katherine Humphreys, Director, Administration and Finance, submitted to the Board Contracts from Health Plus and Maxicare and recommended that these health insurance Contracts be approved for the 1988-1989 contract year. Ms. Humphreys advised that these Contracts are for coverage which the City currently has in effect and that the Contracts have been reviewed by the City Attorney's office. In response to an inquiry from the news media regarding the City's cutting back to one HMO, Ms. Humphreys advised that current subscribers were allowed to stay with the HMO they selected if someone else already signed up for that coverage. She further stated that neither of the two (2) Contracts submitted today represent a majority of employees and that the City currently does not have a Contract with Key Health. Therefore, upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the Contracts as submitted were approved and executed. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - SALE OF ABANDONED VEHICLES Mrs. Patricia E. DeClercq, Director, Department of Code Enforcement, requested permission to advertise for the sale of approximately eleven (11) abandoned vehicles, which are being stored at Steve & Gene's Auto & Truck Salvage and Repair storage lot at 218 South Grant Street, South Bend, Indiana. It was noted that all vehicles have been stored more than fifteen (15) days, identification checks had been run for auto theft and the owners and lienholders notified. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the above request was approved and a date of October 24, 1988, was established for the receiving and opening of sealed bids. APPROVE ADDENDUM TO VEHICLE TOWING CONTRACT - CITY/SOUT.H BEND AUTO PARTS Mrs. Patricia E. DeClercq, Director, Department of Code Enforcement, advised that on September 26, 1988, the Board approved an emergency Contract with Super Auto Salvage Company, 3300 South Main Street to store abandoned vehicles which have been towed. The Addendum submitted today puts on record that South Bend Auto Parts agrees to tow abandoned vehicles to this second storage yard. Therefore, upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the Addendum to the Vehicle Towing Contract, the original of which was approved and executed on March 7, 1988, was approved and executed. REQUEST OF CARL J. REINKE & SONS TO CLOSE TUTT STREET, FROM CARROLL STREET E. TO FELLOWS STREET FOR FOUR (4) MONTHS IN CONJUNCTION WITH CONSTRUCTION PROJECT - REFERRED Mr. Leszczynski advised that the Board is in receipt of a letter from Mr. Gerald C. Reinke, Carl J. Reinke & Sons, Inc., P.O. Box 3095, South Bend, Indiana, advising that they are the general contractors for the addition to Mossberg & Company, Inc., at 301 East Sample Street. 1 1 0 REGULAR MEETING OCTOBER 10, 1988 The new addition will cover the east parking area of the existing facilities and will also go from Sample Street to Tutt Street. Mr. Reinke advised that the building line on Tutt Street is at the sidewalk line. Therefore, Carl J. Reinke & Sons, Inc. is requesting permission to close Tutt Street, from Carroll east to Fellows Street for approximately four (4) months during the construction of this project, which would include the foundation and the walls. When those items are complete, they would not need the street closed for construction purposes. It was anticipated that construction will begin the week of October 17, 1988. Mr. Harold Reinke was present and reiterated to the Board the contents of the letter and stated that it is felt that it would be in the best interests of all involved for Tutt Street to be closed during this construction which they would like to begin the week of October 17th. He also informed the Board that Mossberg & Company has purchased property on Tutt Street for parking and that at the present time they are tearing down buildings on the corner of Fellows and Sample in conjunction with this project. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the request was referred to the appropriate City departments and bureaus for review and recommendation. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - CLEVELAND AND BRICK INTERSECTION IMPROVEMENTS PROJECT In a Memorandum to the Board, Mr. Michael P. Meeks, Director, Division of Engineering, requested that the Board advertise for the receipt of bids for pavement improvements of the Cleveland Road and Brick intersection. Mr. Leszczynski advised that this project entails improving the dangerous curve section of road at that intersection. Therefore, upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the above request was approved. APPROVE REQUEST FOR DESIGNATED HANDICAPPED PARKING SPACE AT 1235 GOODLAND AND "BLIND PERSON THIS BLOCK" SIGN TO BE PLACED IN 1200 BLOCK OF GOODLAND Mr. Leszczynski advised that the appropriate City departments and bureaus have reviewed the above referred to request submitted to the Board on September 19, 1988 and recommend approval. Therefore, upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the recommendation was accepted and the request approved. APPROVE REQUEST OF GINGERBREAD HOUSE DAYCARE FOR PARKING RESTRICTIONS AT 430 SOUTH 26TH STREET Mr. Leszczynski advised that on September 26, 1988, the Board received a request from Ms. Wilma C. Rolston, Owner, The Gingerbread House, 430 South 26th Street, South Bend, Indiana, for two (2) no parking loading zone signs to be placed in front of the daycare facility at 430-2 South 26th Street. Mr. Leszczynski further advised that the Bureau of Traffic and Lighting and the Police Department Traffic Division have reviewed this request and based on that review, recommend that one (1) hour parking (6 a.m. to 6 p.m.) be designated in front of the daycare facility. Therefore, upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the recommendation was accepted and approved. APPROVE REQUEST OF THE LINCOLNWAY WEST BUSINESS ASSOCIATION TO HANG CHRISTMAS DECORATIONS AT NINE (9) MAJOR INTERSECTIONS Mr. Leszczynski advised that the appropriate City departments and bureaus have reviewed the above referred to request submitted to M REGULAR MEETING OCTOBER 10, 1988 the Board on September 26, 1988 and recommend approval. The Bureau of Traffic and Lighting noted that all decorations must be kept away from traffic signals, no lights are allowed on the decorations and no decorations shall cross the street overhead. Therefore, upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the recommendation was accepted and the request approved. APPROVE REQUEST TO CLOSE T. JOSEPH STREET, BETWEEN E. NAVARRE & BARTLETT FOR NEIGHBORHOOD BLOCK PARTY - OCTOBER 14, 1988 In a letter to the Board, Mr. Timothy Kenesey and Mr. Timothy Woods, 121 Navarre Street, South Bend, Indiana, requested permission, on behalf of the residents of East Navarre and St. Joseph Streets, to close St. Joseph Street, from Bartlett to Navarre from 12:00 noon to 7:30 p.m. on Friday, October 14, 1988 for a neighborhood block party. Mr. Leszczynski advised that this request has been reviewed by the appropriate City depart- ments and bureaus and approval is recommended. Therefore, upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the recommendation was accepted and the request approved. APPROVE RELEASE OF CONTRACTOR AND EXCAVATION BONDS Mr. Melvin Humphrey, Engineering Department, recommended that the Contractor's Bond for James Griffin be released effective November 5, 1988 and that the Excavation Bond for Diener Supply, Inc., be released effective October 10, 1988. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the recommendation was accepted and the bonds released. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of sixty-nine (69) properties cleaned from September 15, 1988 to October 5, 1988, was submitted. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the report as submitted was filed. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the following two (2) traffic control devices were approved: 1. NEW INSTALLATION, HANDICAP - 317 E. Indiana. (Lucille Wingard, Visually & Physically Handicapped). 2. REVISED TO NO PARKING COMMERCIAL LOADING TOW AWAY ZONE - Williams, between Wayne & Western. REQUEST FOR COOPERATION FROM THE GENERAL PUBLIC TO REFRAIN FROM PLACING SIGNS IN THE PUBLIC RIGHT-OF-WAY Mrs. Patricia E. DeClercq, Director, Department of Code Enforcement, asked for the news media's cooperation in advising the general public that the placement of signs in the public right-of-way is not allowed. Mrs. DeClercq stated that especially at this time of year, political signs and realtor signs appear in the treelawn areas and the realtors and the candidates need to be reminded that the placement of such signs in the public right-of-way is not allowed. The signs create a traffic hazard and will be removed by the City. She advised that signs removed from the treelawn area can be retrieved from the Street Department garage. Mrs. DeClercq concluded by stating that cooperation from the general public is appreciated. 1 1 LJ REGULAR MEETING OCTOBER 10, 1988 303 INQUIRY OF STATUS OF THIS YEAR'S LEAF PICK-UP PROGRAM In response to an inquiry from the news media regarding this year's leaf pick-up program, Mr. Leszczynski advised that a meeting is being held this week to discuss this year's program. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the meeting adjourned at 9:58 a.m. ATTEST: Sandra M. Parmerlee, Clerk u 1 r J n E. Leszczy �4� �, d C�, Patrigia E. DeClercq Kdtherireys