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HomeMy WebLinkAbout09/26/88 Board of Public Works Minutes• REGULAR MEETING SEPTEMBER 26, 1988 The regular meeting of the Board of Public Works was convened at 9:32 a.m. on Monday, September 26, 1988 by Board President John E. Leszczynski with Mr. Leszczynski and Mrs. Patricia E. DeClercq present. Board member Ms. Katherine Humphreys was not in attendance. Also present was Assistant City Attorney Marva Leonard -Dent. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the minutes of the regular meeting of the Board held on September 19, 1988 were approved. APPROVE COMMUNITY DEVELOPMENT ADDENDUM The following Community Development Addendum was presented to the Board for approval: ADDENDUM I DEPARTMENT OF PUBLIC WORKS NEAR WEST SIDE PUBLIC IMPROVEMENTS Addendum I adds $4,000.00 to the Contract amount. Ms. Betsy Harriman, Office of Community Development, advised that this increased Contract amount will allow for sidewalk repair work in the 300 block of Chapin Street. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the above referred to Addendum was approved and executed. APPROVE VEHICLE STORAGE CONTRACT - ABANDONED VEHICLES Mrs. Patricia E. DeClercq, Director, Department of Code Enforcement, advised that the Contract submitted to the Board today for approval and execution is the result of a proliferation of abandoned vehicles and the fact that the storage lot at South Bend Auto Parts is completely full with approximately one hundred thirty four (134) vehicles. She further advised that discussions have been held with Super Auto Salvage Company, 3300 South Main Street, South Bend, Indiana, and the Legal Department with the result being the emergency Contract being submitted today for approval. Mrs. DeClercq stated that vehicles picked -up will now be towed to Super Auto in order that the City can catch up on the back -log of vehicles towed. Mrs. DeClercq also stated that the current contract and the City's needs for 1989 are being reviewed. It was noted that the Vehicle Storage Contract submitted today is for the period September 26, 1988 until the 31st day of December 1988 and indicates that the City shall pay Super Auto the sum of Five Hundred Dollars ($500.00) per month. Therefore, upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the Contract was approved and executed. APPROVE AGREEMENT FOR SERVICES OF HEARING OFFICER - HUMAN RIGHTS COMMISSION Board Attorney Marva Leonard -Dent informed the Board that in the past, members of the South Bend Human Rights Commission have served as hearing officers. That procedure has now been revamped and the Commission will now utilize a Hearing Officer. The Agreement for Services of a Hearing Officer as submitted to the Board today outlines the terms of such an arrangement. It was noted that Mr. Joseph F. Rubin, Attorney at Law, 710 JMS Building, South Bend, Indiana, will serve as Hearing Officer and shall be compensated by the City in the amount of four hundred ($400.00) per case coming to a public hearing, payable upon submission to the Commission of the Hearing Officer's Finding of Facts, Conclusions of Law and recommended Order for each case. The term of the Agreement is September 26, 1988 to December 31, 1988. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the Agreement as submitted was approved and executed. 1 1 REGULAR MEETING SEPTEMBER 26. 1988 APPROVE CONSTRUCTION CONTRACT - EISENHOWER, CORBY TO CROSBY, IMPROVEMENT PROJECT Mr. Leszczynski advised that in accordance with the bid awarded on September 6, 1988, to Walsh & Kelly, Inc., 24358 State Road 23, South Bend, Indiana, in the amount of $53,397.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Contract was approved and the appropriate Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. Mayor Joseph E. Kernan advised that this project addresses concerns raised quite some time ago and is a project which Councilman Ann Puzzello has also been working on. It was noted that this project entails some widening and curb repair work and will be completed yet this Fall. APPROVE DISTRICT ENGINEER'S REPORT OF INSPECTION AND RECOMMENDATION FOR ACCEPTANCE - IMPROVEMENTS ON LOGAN STREET FROM GRAND TRUNK RAILROAD TO MC KINLEY Mr. Leszczynski advised that Mr. Michael P. Meeks, Director, Division of Engineering, has submitted to the Board the Department's recommendation for acceptance to Indiana Department of Highways for improvements on Logan Street from the Grand Trunk Railroad to McKinley. The recommendation advises that improve- ments have been completed on this project. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the recommendation was accepted and the report approved. APPROVE CHANGE ORDER NO. 1 - 1235-1237 W. WASHINGTON STREET DEMOLITION PROJECT Mrs. Patricia E. DeClercq, Director, Department of Code Enforcement, advised that Verkler Contracting, P.O. Box 3608, South Bend, Indiana, has submitted Change Order No. 1 for the above referred to project indicating an increased cost of $2,777.00 for a new Contract amount, including this Change Order, in the amount of $56,814.00. Mrs. DeClercq stated that this Change Order is the result of the demolition work at the above referred to location and the fact that the engineer and the contractor have discovered, in preparing the building at 1235 W. Washington for demolition, that there is no foundation wall extending below grade under the center bearing wall which is to be preserved and also that some shoring up of roof rafters at 1233 W. Washington will be required. Mrs. DeClercq noted that the Change Order submitted to the Board today indicates an increased cost of $3,527.00 for underpinning a center bearing wall at 1235 W. Washington and a decrease of $750.00 for the deletion of 2'x6' rafter support system at 1235 W. Washington. Therefore, the new contract amount including these changes is $56,814.00. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, Change Order No. 1, as submitted, was approved. ADOPT RESOLUTION NO. 27-1988 - RECOGNIZING BOARD OF PUBLIC WORKS AUTHORITY OVER THE OPERATION OF THE CITY SEWAGE WORKS Mayor Joseph E. Kernan was present and congratulated the Board of Public Works and the Legal Department for their efforts in streamlining local government by taking the action indicated in Resolution No. 27-1988. In that members of the Wastewater Board are also members of the Board of Public Works, the elimination of the Wastewater Board will not sacrifice any legal authority but will in fact save valuable time of members of the Board and streamline record keeping. Also it will make clear jurisdiction of the Board of Public Works over sewage works operations. Mayor Kernan therefore asked that the Board give Resolution No. 27-1988 their favorable consideration. REGULAR MEETING SEPTEMBER 26, 1988 Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the following Resolution No. 27-1988 was adopted: RESOLUTION NO. 27-1988 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA RECOGNIZING IT'S AUTHORITY OVER THE OPERATION OF THE CITY SEWAGE WORKS. WHEREAS, I.C. 36-9-23-3 provides that the construction, acquisition, improvement, operation and maintenance of sewage works shall be supervised and controlled by the municipal works board; and WHEREAS, the South Bend Board of Public Works (the "Board of Public Works") has historically exercised such authority, acting under the title of "Board of Wastewater Commissioners;" and WHEREAS, greater administrative efficiency and more strict statutory compliance can be achieved by eliminating the title "Board of Wastewater Commissioners" and thereby bringing the supervision and control of the municipal sewage works directly under the Board of Public Works. BE IT THEREFORE RESOLVED by the Board of Public Works of the City of South Bend, Indiana that: Section I. The construction, acquisition, improvement, operation and maintenance of the municipal sewage works shall hereafter be supervised and controlled by the Board of Public Works. Section II. The Board of Public Works hereby ratifies and assumes responsibility for all contracts entered into by the Board of Public Works acting under the title of "Board of Wastewater Commissioners" prior to this date. Adopted this 26th day of September, 1988. SOUTH BEND BOARD OF PUBLIC WORKS s/John E. Leszczynski, President s/Patricia E. DeClercq ATTEST: s/Sandra M. Parmerlee, Clerk Board of Public Works APPROVE REQUEST TO ADVERTISE FOR _RECEIPT OF BIDS - INWOODS BLOCK RELANDSCAPING PROJECT In a letter to the Board, Mr. Michael P. Meeks, Director, Division of Engineering, requested that the Board advertise for the receipt of bids for Inwoods Block Relandscaping. He advised that this project entails removal and lowering of existing landscaping, repairing planters and replanting trees. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the above request was approved. Ms. Katherine Humphreys, Director, Administration and Finance, requested that the Board advertise for the receipt of Proposals for property and casualty insurance coverage for the City of South Bend. She informed the Board that this re uest is in 9. accordance with the practice of accepting Proposals every three (3) years. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the request was approved. ow REGULAR MEETING SEPTEMBER 26. 1988 REQUEST OF THE GINGERBREAD HOUSE DAY CARE FOR "NO PARKING LOADING ZONE" SIGNS AT 430 SOUTH 26TH STREET - REFERRED In a letter to the Board, Ms. Wilma C. Rolston, Owner, The Gingerbread House, 430 South 26th Street, South Bend, Indiana, requested that two (2) "No parking loading zone" signs be placed in front of the day care facility at 430-2 South 26th Street. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. REQUEST OF PARKVIEW TAVERN TO CLOSE ALLEY ADJACENT TO BUILDING IN CONJUNCTION WITH VIET NAM FUNDRAISER - OCTOBER 8, 1988 - REFERRED Mr. Todd Ullery, Manager and Owner, The Parkview Tavern Corporation, 515 East Jefferson Boulevard, South Bend, Indiana, requested that the alley adjacent to Niles Avenue, between Balloons and More and the Parkview Tavern, be closed from 3:00 p.m. until 12:00 midnight on October 8, 1988 in conjunction with the Viet Nam Memorial FundRaiser to be held at the Parkview Tavern. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the request was referred to the appropriate City departments and bureaus for review and recommendation. REQUEST OF THE LINCOLNWAY WEST BUSINESS ASSOCIATION TO HANG CHRISTMAS DECORATIONS AT NINE (9) MAJOR INTERSECTIONS - REFERRED Mr. Leszczynski advised that the Board is in receipt of a letter from Mr. Kevin K. Weinberg, President, Lincolnway West Business Association, 23700 Marquette Boulevard, South Bend, Indiana, and Mr. Paul Rohleder, Project Chairman, advising that the L.W.W.B.A. is requesting permission to hang appropriate Christmas decora- tions on the nine (9) major intersections of Lincolnway West with the boundaries being Lafayette Boulevard on the east and Bendix Drive on the west. The letter stated that the decorations will be in keeping with the area and will be tastefully done. Also, the Association has received approval from the State of Indiana to use the light polls. Mr. Paul Rohleder, Project Chairman, was present and submitted to the Board photographs of Christmas decorations that have been selected for this project. He also advised that the Committee is looking into the installation of brackets on the light polls for other uses. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the request was referred to the appropriate City departments and bureaus for review and recommendation. APPROVE RECOMMENDATIONS - APPLICATIONS FOR BIDDER QUALIFICATION Mr. Leszczynski stated that the Affirmative Action Review Committee has advised that after a complete review, the Committee has found that the following companies have met the requirements of the South Bend Affirmative Action ordinance: 1. Pence Dickens & Heeter 2. LCI, Ltd. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the recommendation was accepted and the applications of the above named companies approved. APPROVE CONTRACTORS AND EXCAVATION BONDS Mr. Melvin Humphrey, Engineering Department, recommended that the following Contractors and Excavation Bonds be approved as indicated: REGULAR MEETING SEPTEMBER 26, 1988 CONTRACTORS BONDS - Consolidated Construction Effective retroactive to of South Bend, Indiana 9/20/88 The Robert Henry Corporation Effective retroactive to 9/22/88 EXCAVATION BOND - Dick Helfman Plumbing & Heating, Effective retroactive to 9/20/88 Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the recommendations were accepted and the bonds approved. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the following two (2) traffic control devices were approved: 1. NEW INSTALLATION, 1 HR. PARKING 6A - 6P - 231 S. Eddy & Wayne Street. (New business to provide curb space turnover). 2. REVISED TO NO PARKING - Service Ct. 5, extend No Parking curb 40' South. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of one hundred twenty-four (124) properties cleaned from August 31, 1988 to September 20, 1988, was submitted. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the report as submitted was filed. FILING OF APPLICATION FOR BIDDER QUALIFICATION Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the following application for bidder qualification was accepted for filing and referred to the Affirmative Action Review Committee for review and recommendation: 1. Gates Chevrolet Corporation 401 South Lafayette Boulevard South Bend, Indiana 46601 APPROVE CLAIMS Chief Deputy City Controller John D. Leisenring, submitted Claim Docket No. 13699 through Claim Docket No. 13983 and recommended approval. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the claims were approved and the report filed. PRIVILEGE OF THE FLOOR: UESTIONS AND CONCERNS REGARDING I/N TEK STEEL PLANT CONSTRUCTION AND SELECTION OF DIRECTOR OF WASTEWATER TREATMENT PLANT Mr. Leszczynski responded to questions from the new media regarding the I/N Tek Steel Plant construction project and the selection of a Director for the Wastewater Treatment Plant by advising that the County is handling the I/N Tek project and that a new Director of the Wastewater Treatment Plant will be named either at the end of this week or the first of next. �7, 1 E REGULAR MEETING SEPTEMBER 26, 1988 ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the meeting adjourned at 9:50 a.m. 1 ATTEST: Sandra M. Parmerlee, Clerk 1 1 gJ72E.- Leszczy s i Patrigia E . D eC ercq \ rine numpnre;ys L