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Home My WebLink About09/19/88 Board of Public Works MinutesREGULAR MEETING SEPTEMBER 19, 1988 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Monday, September 19, 1988 by Board President John E. Leszczynski, with Mr. Leszczynski, Mrs. Patricia E. DeClercq and Ms. Katherine Humphreys present. Also present was Assistant City Attorney Marva Leonard -Dent. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Humphreys, seconded by Mr. Leszczynski and carried, the minutes of the regular meeting of the Board held on September 12, 1988 were approved. APPROVE CONSTRUCTION CONTRACT - NILES AVENUE PHASE III PROJECT Mr. Leszczynski advised that in accordance with the bid awarded on September 6, 1988, to LaPorte Construction Company, Inc., P.O. Box 577, LaPorte, Indiana, in the amount of $494,748.95 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the Contract was approved and the appropriate Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE TRANSFER OF NORTHWEST REVOLVING LOAN PORTFOLIO DOCUMENTS: - LOAN TRANSFER AND ASSIGNMENT AGREEMENT FROM NHS TO CITY - ASSIGNMENT OF INSURANCE FROM NHS TO CITY - ADDENDUM TO LOAN SALE AND ASSIGNMENT AGREEMENT FROM CITY TO HOUSING DEVELOPMENT CORPORATION - ASSIGNMENT OF INSURANCE FROM THE CITY TO THE HDC Ms. Betsy Harriman, Office of Community Development, advised that Neighborhood Housing Services is no longer operating in the northwest area but is concentrating their effort in the northeast. As the City wants the loan activity to continue in the northwest, the Housing Development Corporation was approached to administer the funds. Therefore, the documents submitted today transfer the whole loan portfolio from Neighborhood Housing Services to the City and then from the City to the Housing Development Corporation. Therefore, upon a motion made by Ms. Humphreys, seconded by Mr. Leszczynski and carried, the above referred to documents as submitted were approved and executed. APPROVE PURCHASE AGREEMENT - CITY -OWNED PROPERTY AT 1002 AND 1008 E. CEDAR, 402 N. FRANCES AND 427 N. EDDY Mr. Leszczynski advised that pursuant to the request submitted to the Board on September 12, 1988 by Neighborhood Housing Services to acquire the above referred to City -owned lots in the northeast area of town, it has been determined that the City has no reason to retain these properties and therefore the appropriate Purchase Agreement is being submitted at this time for Board approval. Mr. Leszczynski noted that these properties will be acquired by NHS to allow for some infill housing. He also noted that this location was the site of the first East Sector Police Substation. Therefore, upon a motion made by Ms. Humphreys, seconded by Mr. Leszczynski and carried, the Purchase Agreement was approved and executed. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - SALE OF ABANDONED VEHICLES Mrs. Patricia E. DeClercq, Director, Department of Code Enforcement, requested permission to advertise for the sale of approximately twenty-six (26) abandoned vehicles, which are being stored at South Bend Auto Parts storage lot at 218 S. Grant Street South Bend, Indiana. It was noted that all vehicles have been stored more than fifteen (15) days, identification checks • REGULAR MEETING SEPTEMBER 19, 1988 had been run for auto theft and the owners and lienholders notified. Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the above request was approved and a date of October 3, 1988 was established for the receiving and opening of sealed bids. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - DE-ICING MATERIALS Mr. Leszczynski advised that Mr. Bill Penn, Director, Division of Transportation, has requested that the Board advertise for the receipt of bids for the following materials: 1. Sodium Chloride 12,000 tons 2. Liquid Calcium Chloride 100,000 gals. 3. Calcium Chloride Sand 5,000 tons 4. Calcium Chloride Slag Sand 5,000 tons Mr. Leszczynski noted that the quantities indicated above are the same as required last year. Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the above request was approved. REQUEST FOR DESIGNATED HANDICAPPED PARKING SPACE AT 1235 GOODLAND AND "BLIND PERSON THIS BLOCK" SIGN TO BE PLACED IN 1200 BLOCK OF GOODLAND - REFERRED In a letter to the Board, Mr. Edward E. Williams, 1235 Goodland, South Bend, Indiana, advised that he is legally blind and would therefore like the parking space in front of his residence designated as a handicapped parking space. Also, Mr. Williams requested that a sign be placed in the 1200 block of Goodland Avenue advising "blind person this block." Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the requests were referred to the appropriate City departments and bureaus for review and recommendation. APPROVE REOUE 3RD ANNUAL W WA Mr. Leszczyns bureaus have the Board on upon a motion and carried, approved. OF HOSPICE 0: T. JOSEPH COUNTY, INC. TO CONDU FOR HOSPICE - OCTOBER 16. 1988 ki advised that the appropriate City departments and reviewed the above referred to request submitted to May 23, 1988 and recommend approval. Therefore, made by Mr. Leszczynski, seconded by Ms. Humphreys the recommendation was accepted and the request APPROVE REQUEST OF SAINT JOSEPH'S_ MEDICAL CENTER TO CONDUCT 8TH ANNUAL SPORTSMED 10K ROAD RACE, 1 MILE FUN RUN AND 4K WALK - OCTOBER 30, 1988 Mr. Leszczynski advised that the appropriate City departments and bureaus have reviewed the above referred to request submitted to the Board on September 12, 1988 and recommend approval. Therefore, upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the recommendation was accepted and the request approved. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of sixty-eight (68) properties cleaned from August 24, 1988 to September 8, 1988, was submitted. Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the report as submitted was filed. APPROVE AND/OR RELEASE CONTRACTORS AND EXCAVATION BONDS Mr. Melvin Humphrey, Engineering Department and Mr. Michael P. Meeks, Director, Division of Engineering, recommended that the 1 REGULAR MEETING SEPTEMBER 19, 1988 following Contractors and Excavation Bonds be approved and/or released as indicated: CONTRACTORS BONDS - Dev-Con, Inc. Release (The Aetna Casualty & Surety Co.) Eff. 10/13/88 - Richard A. Guntie d/b/a Affordable Construction Approve Retro. to 9/12/88 - Dev-Con, Inc. Approve (The Ohio Casualty Ins. Co.) Eff. 9/19/88 - Steve's Concrete, Inc. Approve Retro. to 9/13/88 - William H. Kelly Company Approve Retro. to 8/15/88 - Eugene Williams, Jr. Release Eff. 10/1/88 - Todd W. Lentz d/b/a Todd W. Concrete Contractor Approve Eff. 9/19/88 EXCAVATION BOND - Zimmerman Industrial Piping, Inc. Approve Retro. to 9/13/88 Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the recommendations were accepted and the bonds approved and/or released as indicated above. FILING OF HUMANE SOCIETY REPORT - AUGUST Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the Humane Society report for the month of August was accepted for filing as submitted. APPROVE CLAIMS Mr. Juan Manigault, Executive Director, St. Joseph County Job Training Program, submitted a list containing fifty-seven (57) claims and recommended approval. Additionally, Chief Deputy Controller John D. Leisenring, submitted Claim Docket No. 13443 through Claim Docket No. 13636 and recommended approval. Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the claims were approved and the reports as submitted were filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the meeting adjourned at 9:46 a.m. J Leszcz k cea Patricia E. DeClercq ' Katherine Humphreys ATT T: Sandra M. Parmerlee, Clerk