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HomeMy WebLinkAbout09/06/88 Board of Public Works MinutesD.� REGULAR MEETING SEPTEMBER 6, 1988 The regular meeting of the Board of Public Works was convened at 9:33 a.m. on Tuesday, September 6, 1988 by Board President John E. Leszczynski, with Mr. Leszczynski, Mrs. Patricia E. DeClercq and Ms. Katherine Humphreys present. Also present was Assistant City Attorney Carolyn V. Pfotenhauer. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the minutes of the regular meeting of the Board held on August 29, 1988 were approved. APPROVE COMMUNITY DEVELOPMENT CONTRACT The following Community Development Contract was presented to the Board for approval: HISTORIC PRESERVATION HISTORIC PRESERVATION The targeted goal for Historic Sites & Strul inventory information include more thorough photographs. The tot, exceed $3,000.00. COMMISSION OF ST. JOSEPH COUNTY SURVEY RECORDS MANAGEMENT ACTIVITY this activity is to update the ature Inventory and transfer the onto state forms. The update will information as well as additional al cost of this activity shall not Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the above referred to Contract was approved and executed. APPROVE CONTRACTS FOR SERVICES - CAR WASHES FOR CITY VEHICLES Mr. Leszczynski advised that pursuant to the award of bids on August 15, 1988, for car washes for City Vehicles to Dons Gas and Car Wash, Inc., 1836 South Michigan Street and Hi -Speed Auto Wash, Inc., 609 East LaSalle Avenue, South Bend, Indiana, the appropriate Contracts for Services are being submitted at this time for approval and execution. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the Contracts as submitted were approved. APPROVE VEHICLE STORAGE AGREEMENT (FIRE DEPARTMENT/TRANSPO) Mr. Leszczynski advised that Fire Chief Luther Taylor has submitted to the Board a Vehicle Storage Agreement between the City and TRANSPO for the storage of the Fire Department ladder truck at the TRANSPO facility located at 901 Northside Boulevard. Chief Taylor further advised that this is a reserve ladder and needs to be stored inside, especially with winter weather approaching. Therefore, upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the Agreement as submitted was approved and executed. ADOPT RESOLUTION NO. 26-1988 - ESTABLISHING SEWER TAP FEE FOR SANITARY SEWER LINE ALONG IRONWOOD ROAD BUILT BY UNITED PENTECOSTAL CHURCH Mr. Michael P. Meeks, Director, Division of Engineering and Mr. Melvin B. Humphrey, Bureau of Public Construction, submitted to the Board for adoption Resolution No. 26-1988. They advised that this Resolution will make it possible for the City to collect a tap fee (hook-up charge) for connection into the South Bend Sanitary Sewer System and pay an amount to the United Pentecostal Church, 59609 South Ironwood, pursuant to state statute I.C. 36-9-23-29. Mr. Leszczynski explained that the church built the sewer to service their property and the City is now establishing a rate that will be paid back to them in the event that someone taps into the sewer. He noted that this arrangement will be in effect for fifteen (15) years. Therefore, upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the following Resolution No. 26-1988 was adopted: 268 REGULAR MEETING SEPTEMBER 6, 1988 RESOLUTION NO. 26-1988 WHEREAS, United Pentecostal Church did construct a sanitary sewer along Ironwood Road in July/August, 1987 and built to the City of South Bend Standards; and WHEREAS, the cost of said sewer was paid for by United Pentecostal Church, 59609 S. Ironwood Dr.; and WHEREAS, Section 36-9-23-30 of the Indiana Code and Section 17-8 of the South Bend Municipal Code proscribe that connection must be made to the sewer system of a municipality if there is an available sanitary sewer within three hundred (300) feet of an affected property line; and WHEREAS, the City of South Bend, through its Board of Public Works requires property owners within three hundred (300) feet of an available sanitary sewer to make a connection; and WHEREAS, such property owner is required to make the connection to the sewer at their own expense; but is allowed to contract with the city for obtaining its pro rata share of the construction cost from any subsequent owner who taps into the sewer without having contributed to the original cost of said sewer; and WHEREAS, I.C. Section 36-9-23-29 permits the city, through its Board of Public Works to fix the fees for the construction costs and requires that the fee "be based on the pro rata cost of constructing a local or lateral sewer sufficient to serve the property;" and WHEREAS, the City, through its Department of Engineering, has conducted studies and investigations to fix a fair and equitable pro rata share to serve the property. NOW, THEREFORE, BE IT RESOLVED, that for all connections required under state and local law, shall be as follows: Section 1. The fee for connection into the public sanitary sewer will be a sum equal to a pro rata share according to the following schedule: and for a period not to exceed 15 years from the date of this resolution: (a) $0.07/sq.ft. shall be paid to United Pentecostal Church for each square foot as determined by multiplying the frontage on Ironwood Road of the property benefiting from said sewer by depth of the property, up to a maximum of 150 feet in depth; plus (b) $0.03/sq.ft. shall be paid to United Pentecostal for all remaining property benefiting by said sewer within 500 feet of the sewer that hook-up indirectly. (c) $1,500 shall be paid to United Pentecostal for each forced main connected directly into sewer. (limit 3). REGULAR MEETING SEPTEMBER 6, 1988 Section 2. The right to make a request for a lower or higher pro rata share is reserved and shall be made to or initiated by the Department of Engineering. The Department of Engineering is to review and investigate such requests and forward a report on its review/recommendations to the Board for approval. Dated this 6th day of September, 1988. CITY OF SOUTH BEND, INDIANA BY ITS BOARD OF PUBLIC WORKS s/John E. Leszczynski s/Patricia E. DeClercq s/Katherine Humphreys ATTEST: s/Sandra M. Parmerlee, Clerk (a) ADOPT RESOLUTION NO. 27-1988 - TRANSFER OF VEHICLES (POLICE DEPARTMENT/CIVIL DEFENSE OF ST. JOSEPH COUNTY) Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the following Resolution No. 27(a)-1988 was adopted (a) RESOLUTION NO. 27-1988 WHEREAS, it has been determined by the Board of Public Works that the following Police Department vehicle is no longer suitable for the purpose for which it was intended and no longer needed by the City of South Bend: 1. Mechanical 725 - 1985 Dodge Diplomat, Serial Number 1B3BG2640FX26918, mileage 53,693 WHEREAS, the St. Joseph County Civil Defense Unit has expressed an interest in acquiring said vehicle for its purposes; and WHEREAS, I.C. 36-1-11-8 permits the transfer or exchange of property with another governmental entity. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, that the above -listed vehicle is no longer suitable for the purpose for which it was intended and is no longer needed by the City of South Bend and the same be transferred to the St. Joseph County Civil Defense Unit in exchange for the following vehicle: 1. Mechanical CD2 - 1981 Chrysler LaBaron, Serial Number 26BM46F3BR152626, mileage 93,453 ADOPTED this 6th day of September, 1988. BOARD OF PUBLIC WORKS s/John E. Leszczynski, President s/Patricia E. DeClercq s/Katherine Humphreys ATTEST: s/Sandra M. Parmerlee, Clerk APPROVE RECOMMENDATIONS - APPLICATIONS FOR BIDDER QUALIFICATION Mr. Leszczynski advised that the Affirmative Action Review Committee has indicated that after a complete review, the Committee has found that the following companies have met the REGULAR MEETING SEPTEMBER 6, 1988 requirements of the South Bend Affirmative Action Ordinance and therefore it is their recommendation that these companies be approved as qualified City bidders: 1. LaPorte Construction 2. TenEch Engineering 3. Kaser-Spraker Construction 4. Petroleum Traders Corporation Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the recommendation was accepted and the applications approved. AWARD BID - EISENHOWER, CORBY TO CROSBY, IMPROVEMENT PROJECT In a Memorandum to the Board, Mr. Michael P. Meeks, Director, Division of Engineering, recommended that the Board award the low bid of Walsh & Kelly, Inc., 24358 State Road 23, South Bend, Indiana, in the amount of $53,397.00 for the above referred to project. Mr. Leszczynski advised that bids for the above referred to project were opened by the Board on August 29, 1988. Therefore, upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the recommendation was accepted and the bid awarded, subject to the filing of the appropriate Insurance, Performance Bond and Labor and Materials Payment Bond. AWARD BID - NILES AVENUE PHASE III PROJECT In a Memorandum to the Board, Mr. Michael P. Meeks, Director, Division of Engineering, recommended that the Board award the low bid of LaPorte Construction Company, Inc., P.O. Box 577, LaPorte, Indiana, in the amount of $494,748.95 for the above referred to project. Mr. Leszczynski advised that bids for this project were opened by the Board on August 29, 1988. Mr. Leszczynski further advised that this project entails improvements from Cedar to Corby. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the recommendation was accepted and the bid awarded, subject to the filing of the appropriate Insurance, Performance Bond and Labor and Materials Payment Bond. AWARD BID - GASOLINE AND FUEL OIL Mr. Leszczynski stated that Mr. Phil St. Clair, Director, Division of Equipment Services, advised that he has reviewed all gasoline and fuel oil bids submitted to the Board on August 15, 1988 and recommends that Petroleum Traders Corporation, 1122 Thomas Road, Fort Wayne, Indiana, be awarded the following bids: BULK TRANSPORT DELIVERIES - ALL LOCATIONS - Regular gasoline - .6168/gal = $215,880.00 - Unleaded gasoline - .5899/gal = $383,435.00 - Diesel Fuel #1 - .4999/gal = $ 32,493.50 —Diesel Fuel #2 - .4399/gal = $ 28,593.50 Mr. St. Clair advised that tankwagon deliveries shall require additional evaluation and may be subject to a second bidding. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the recommendation was accepted and the bid of Petroleum Traders Corporation, 1122 Thomas Road, Fort Wayne, Indiana, as outlined above, was awarded. REQUEST TO PURCHASE CITY -OWNED PROPERTY AT 709 E. OHIO STREET - REFERRED In a letter to the Board, Mr. Dick Jones, 715 East Ohio Street, South Bend, Indiana, advised that he is interested in purchasing the City -owned lot at 709 East Ohio Street. Mr. Jones further advised that he has been maintaining this City -owned lot for seventeen (17) years. Therefore, upon a motion made by Mr. 1 REGULAR MEETING SEPTEMBER 6. 1988 Leszczynski, seconded by Mrs. DeClercq and carried, the request was referred to the appropriate Departments and bureaus for a determination of whether or not the City need retain the property. APPROVE REQUEST TO CLOSE 30 BLOCK PARTY - NORTH TAYLOR STREET FOR L Iell oo Mr. Leszczynski advised that the Bureau of Traffic and Lighting and the Police Department Traffic Division have reviewed the above referred to request submitted to the Board on August 29, 1988 and recommend approval. It was noted that the original request submitted to the Board requested that the street be closed on September 17, 1988. However, the Petitioner has revised that request and now asks that the street be closed on September 24, 1988. Therefore, upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the recommendation was accepted and the request approved. ST OF FIRST CHRISTIAN CHURCH TO CONDUCT Mr. Leszczynski advised that the appropriate City departments and bureaus have reviewed this request which was submitted to the Board on August 29, 1988 and recommend approval. It was noted that all participants must stay on the sidewalks and obey all traffic signals. Therefore, upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the recommendation was accepted and the request approved. APPROVE REQUEST OF TEMPLE BETH-EL TO ALLOW PARKING ON BOTH SIDES OF MADISON STREET IN CONJUNCTION WITH HOLY DAY SERVICES - SEPTEMBER 11-12 AND 20-21, 1988 Mr. Leszczynski advised that the Bureau of Traffic and Lighting and the Police Department Traffic Division have reviewed the above referred to request submitted to the Board on August 29, 1988 and recommend approval. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the recommendation was accepted and the request approved. APPROVE REQUEST TO CLOSE SECTION OF ABERDEEN DRIVE FOR BLOCK PARTY - SEPTEMBER 11, 1988 Mr. Leszczynski advised that the Bureau of Traffic and Lighting and the Police Department Traffic Division have reviewed a request submitted by Mr. James Barcome, 6003 Aberdeen Drive, South Bend, Indiana, to close a portion of Aberdeen Drive for a block party on September 11, 1988 from 1:00 p.m. to 6:00 p.m. and recommend approval. Therefore, upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the recommenda- tion was accepted and the request approved. APPROVE REQUEST TO CLOSE GARDEN LANE, FROM SAMPLE STREET TO DOGWOOD, FOR NEIGHBORHOOD BLOCK PARTY - SEPTEMBER 11, 1988 Mr. Leszczynski advised that the Bureau of Traffic and Lighting and the Police Department Traffic Division have reviewed the above referred to request submitted to the Board on August 29, 1988 and recommend approval. Therefore, upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the recommendation was accepted and the request approved. FILING APPLICATIONS FOR BIDDE IFICATION Upon a motion made by Mr. Leszczynski, and carried, the following applications certification were accepted for filing CERTIFICATION seconded by Mrs. DeClercq for bidder qualification/ and referred to the REGULAR MEETING SEPTEMBER 6, 1988 Affirmative Action Review Committee for review and recommenda- tion: 1. Pence -Dickens & Heeter, Inc. 1906 East McKinley Mishawaka, Indiana 46545 APPROVE LICENSE APPLICATION - RUBBISH AND GARBAGE Mr. Leszczynski advised that submitted to the Board for approval is a Rubbish and Garbage Removal license application submitted by B.F.I. of Indiana, Inc., 1750 West Lusher, Elkhart, Indiana. It was noted that the application has been reviewed by Mrs. Patricia E. DeClercq, Director, Department of Code Enforcement, and approval is recommended. It was further noted that inspections of the trucks to be used had been conducted by the Solid Waste Bureau and the applicant was found to be in compliance. Therefore, upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the application as submitted was approved and referred to the Deputy Controller's office for issuance of a license. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the following three (3) traffic control devices were approved: 1. NEW INSTALLATION, HANDICAP - 1022 E. Wayne. (Maxine Weaver, Paraplegia). 2. NEW INSTALLATION, STOP SIGN, UNCONTROLLED "T" - Vernon & Randolph. 3. NEW INSTALLATION, NO PARKING - Kenwood at Bendix, North side of Kenwood. APPROVE AND/OR RELEASE CONTRACTORS BONDS Mr. Melvin Humphrey, Engineering Department, recommended that the following Contractors Bonds be approved and/or released effective September 6, 1988: - General Design Construction, Inc. Approve - C.E. Stafford Construction, Inc. Release - Bullock Garages of Mishawaka Release Therefore, upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the recommendation was accepted and the bonds approved and/or released as indicated above. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of sixty-nine (69) properties cleaned during the period August 16, 1988 to August 31, 1988 was submitted. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the report as submitted was filed. FILING OF STREET LIGHT OUTAGE REPORT (MARCH -AUGUST, 1988) Mr. Leszczynski advised that submitted to the Board for filing are street light reports for the months of March through August, 1988 indicating the number of repairs and the average number of days for repairs. It was noted that an average of one hundred (100) outages are reported per month. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the reports as submitted were accepted and filed. 273 1 1 1 REGULAR MEETING SEPTEMBER 6, 1988 FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Certificate of Insurance for Casteel Construction Corporation, P.O. Box 628, South Bend, Indiana, was accepted and filed. APPROVE CLAIMS Mr. Juan Manigault, Executive Director, St. Joseph County Job Training Program, submitted two (2) lists containing one hundred twenty-two (122) claims and recommended approval. Additionally, Chief Deputy Controller John D. Leisenring, submitted. Claim Docket No. 12949 through Claim Docket No. 13086 and recommended approval. Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the claims were approved and the reports as submitted were filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the meeting adjourned at 9:47 a.m. ATTEST: Sandra M. Parmerlee, Clerk Patricia E. DeClercq reys