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HomeMy WebLinkAbout08/29/88 Board of Public Works MinutesREGULAR MEETING AUGUST 29, 1988 F] 1 The regular meeting of the Board of Public Works was convened at 9:31 a.m. on Monday, August 29, 1988, by Board President John E. Leszczynski, with Mr. Leszczynski, Mrs. Patricia E. DeClercq and Ms. Katherine Humphreys present. Also present was Chief Deputy City Attorney Thomas Bodnar. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the minutes of the regular meeting of the Board held on August 22, 1988 were approved. OPENING OF BIDS - EISENHOWER. CORBY TO CROSBY. IMPROVEMENT PROJECT Mr. Leszczynski advised that this was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: MICHIANA PAVING & EXCAVATING, INC. 705 South Beiger Street Mishawaka, Indiana 46544 Bid was signed by Charles W. Meixel, President, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. BID: $58,280.10 CARL J. REINKE & SONS. INC. 1216 West Sample Street P.O. Box 3095 South Bend, Indiana 46619 Bid was signed by Harold G. Collusion Affidavit was in submitted. BID: $75,574.83 Reinke, Jr., President, Non - order and a 5% Bid Bond was WALSH & KELLY, INC. 24358 State Road 23 South Bend, Indiana 46614 Bid was signed by Thomas 0. Walsh, President, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. BID: $53,397.00 RIETH-RILEY CONSTRUCTION COMPANY, INC. P.O. Box 1775 South Bend, Indiana 46634 Bid was signed by Kenneth G. Noble, Sales Manager, Non - Collusion Affidavit was in order and a 5% Bid Bond was submitted. BID: $57,942.30 KASER-SPRAKER CONSTRUCTION, INC. 25487 West State Road 2 P.O. Box 3605 South Bend, Indiana 46619 Bid was signed by Gary L. Spraker, President, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. BID: $75,470.00 REGULAR MEETING AUGUST 29, 1988 Upon a motion made by and carried, the above Department for review Mr. Leszczynski, seconded by Mrs. DeClercq bids were referred to the Engineering and recommendation. OPENING OF BIDS NILES AVENUE PHASE III PROJECT Mr. Leszczynski advised that this was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: LA PORTECONSTRUCTION COMPANY, INC. P.O. Box 577 LaPorte, Indiana 46350 Bid was signed by Thomas G. Blackburn, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. BID: $494,748.95 RIETH-RILEY CONSTRUCTION COMPANY INC. P.O. Box 1775 South Bend, Indiana 46634 Bid was signed by M.C. Hilary, Area Manager, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. BID: $537,060.95 WALSH & KELLY, INC. 24358 State Road 23 South Bend, Indiana 46614 Bid was signed by Thomas 0. Walsh, President, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. BID: $544,586.90 CARL J. REINKE & SONS, INC. 1216 West Sample Street P.O. Box 3095 South Bend, Indiana 46619 Bid was signed by Harold G. Collusion Affidavit was in submitted. BID: $535,639.86 Reinke, Jr., President, Non - order and a 5% Bid Bond was KASER-SPRAKER CONSTRUCTION, INC. 25487 West State Road 2 P.O. Box 3605 South Bend, Indiana 46619 Bid was signed by Gary L. Spraker, President, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. BID: $582,947.00 It was noted that this project entails the installation of curbs, sidewalks, trees and lights. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the bids were referred to the Engineering Department for review and recommendation. APPROVE COMMUNITY DEVELOPMENT CONTRACT The following Community Development Contract was presented to the Board for approval: 1 1 psi REGULAR MEETING AUGUST 29, 1988 SOUTH BEND REDEVELOPMENT COMMISSION MONROE PARK DEVELOPMENT ACTIVITY The targeted goal for this activity is to enhance a 2-4 block area through various eligible activities. The total cost of this activity shall not exceed $48,010.00. Ms. Betsy Harriman, Office of Community Development and Ms. Ann Kolata, Deputy Executive Director, Department of Economic Development, advised that these funds will be utilized for public works, landscaping, land acquisition and relocation. Therefore, upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the above referred to Contract was approved and executed. APPROVE CONTRACT - DEMOLITION - 1235 & 1237 W. WASHINGTON AND RECONSTRUCTION - 1233 W. WASHINGTON Mr. Leszczynski advised that pursuant to the bid awarded on August 22, 1988 to Harry H. Verkler, Contractor, Inc., for the above referred to project, a Contract in the amount of $54,037.00 is being submitted for Board approval and execution at this time. Mr. James Cronk, 1235 1/2 West Washington, South Bend, Indiana, was present and attempted to address the Board regarding this matter. Mr. Cronk was advised by Board Attorney Thomas Bodnar and Board President John Leszczynski that it was inappropriate for him to address the Board at this time regarding this matter. Mr. Cronk continued speaking however and submitted to the Board a letter, the contents of which he read, indicating that he is now living at 1235 1/2 West Washington and it is his intention to also start a business or businesses out of 1235 and 1237 West Washington. Mr. Conk further advised that the original estimate for the demolition of the building at 1235 W. Washington was $10,000.00 but the actual cost of the demolition is considerably higher at this time. At this time, Mrs. DeClercq made a motion that the Contract as submitted be approved and executed subject to the filing of the appropriate Performance Bond required of the Contractor. Ms. Humphreys seconded the motion and it carried. APPROVE CONSTRUCTION. EASEMENT. RESTRICTION AND OPERATING AGREEMENT - SKYWALK FROM CENTURY CENTER TO MARRIOTT HOTEL Ms. Ann Kolata, Deputy Executive Director, Department of Economic Development, advised the Board that the above referred to Agreement submitted to the Board for approval and execution is one that has been under negotiation and discussion for the past two and one-half (2 1/2) years even before the construction of the skywalk. Ms. Kolata further advised that the Agreement contains a provision for Century Center to operate and maintain the skywalk setting the conditions under which it shall be done. She noted that the skywalk is open when Century Center is open and closed when Century Center is closed. She also noted that they will be responsible for such things as heating and cooling maintenance of the skywalk. Further, the Agreement addresses hotel corridor access within the Marriott Hotel to allow handicap access to the skywalk. Ms. Kolata informed the Board that the Agreement further provides for the owners of the buildings to compensate Century Center on an annual basis for fifty per cent (50%) of the operating costs and contains a formula for the sharing of utility costs as well as a provision for cost of living increase. She noted that the term of the Agreement is through the year 2079. Ms. Kolata it 2 REGULAR MEETING AUGUST 29, 1988 informed the Board that the Redevelopment Commission still owns the land on which the Marriott Hotel/1st Source Center is built and the term of the skywalk agreement submitted today is the same as the lease of the land. Ms. Kolata advised the Board that the Century Center Board of Managers and the Redevelopment Commission have already executed the Agreement and it must now be approved and executed by lst Source Corporation, South Bend Joint Venture and The Aetna Casualty and Surety Company as well as the Board of Public Works. Ms. Kolata also advised that some time in the near future the Redevelopment Commission will be conveying the skywalk to the City of South Bend. There being no further questions regarding this matter, upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the Agreement as submitted was approved and executed. APPROVE PURCHASE AGREEMENT - SALE OF CITY -OWNED PROPERTY AT 614 SOUTH COLUMBIA STREET In accordance with the bid awarded on July 25, 1988, for the purchase of the City -owned lot at 614 South Columbia Street in the amount of $275.00 to Ms. Sandra P. Kieffer for Kieffer and Zimpelman Partnership, 17700 Woodthrush, South Bend, Indiana, the Purchase Agreement was being submitted at this time for Board approval. Upon a motion made by Ms. Humphreys, seconded by Mr. Leszczynski and carried, the Purchase Agreement was approved and the matter referred to the City Attorney's office for drafting of the appropriate Quit -Claim Deed. APPROVE RIGHT-OF-WAY CERTIFICATION - PORTAGE AVENUE INTERSECTION IMPROVEMENTS Mr. Leszczynski advised that Mr. Michael P. Meeks, Director, Division of Engineering, has submitted to the Board for approval and execution a letter to the Chief, Division of Land Acquisition, Indiana Department of Highways, State Office Building, Indianapolis, Indiana, concerning Right -of -Way Certification for the Portage Avenue Intersection Improvements project which involves two (2) intersections on Portage Avenue. The Certification indicates that the project is being programmed for participation in Federal Aid with respect to construction costs and this Certification is to certify that the right-of-way status of this Federal Aid Construction project is that no additional right-of-way was required for this construction project and it will be constructed within the limits of existing right-of-way and that no buildings or relocation are involved. Therefore, this right-of-way is clear for construction contract letting. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Right -of -Way Certification as outlined above was approved and executed. APPROVE INSPECTOR ASSIGNMENT - PORTAGE AVENUE INTERSECTION IMPROVEMENTS Mr. Leszczynski advised that Mr. Michael P. Meeks, Director, Division of Engineering, has submitted to the Board a letter addressed to Mr. John P. Isenbarger, Director, Indiana Department of Highways, State Office Building, Indianapolis, Indiana, advising him of the project engineer, assistant project engineer and inspectors for the Portage Avenue Intersection Improvements Project. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the letter as submitted was approved and signed by the Board to be forwarded to the State. REGULAR MEETING AUGUST 29, 1988 263 1 Ll I APPROVE PROPOSAL - EXTENSION OF CLEVELAND ROAD EXTENSION Mr. Leszczynski advised that Ken Herceg & Associates, Inc., Professional Engineers and Land Surveyors, 425 North Michigan Street, Suite 208, South Bend, Indiana, submitted a Proposal for the Extension of Cleveland Road Extension from 650 feet east of Brick Road to 2000 feet East of Cleveland Road for increased safety. The Proposal indicates that the preliminary estimates indicate that this construction will cost approximately $160,000.00. Additionally, the Proposal indicates that the total fee for engineering services of Ken Herceg & Associates, Inc. relating to this project is $21,000.00. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Proposal as submitted was approved and executed. REQUEST OF FIRST CHRISTIAN CHURCH TO CONDUCT ANNUAL CROP WALK - OCTOBER 9, 1988 - REFERRED In a letter to the Board, Ms. Diane Booher, Arrangements Chair, 1988 CROP Committee, First Christian Church, 1101 East Jefferson Boulevard, South Bend, Indiana, advised that on behalf of the Crop Committee of St. Joseph County she would like permission to conduct the annual 10K CROP Walk on Sunday, October 9, 1988 from 2:00 to 5:00 p.m. along the route submitted with the request. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the request was referred to the appropriate City departments and bureaus for review and recommendation. REQUEST TO CLOSE GARDEN LANE, FROM SAMPLE STREET TO DOGWOOD, FOR NEIGHBORHOOD BLOCK PARTY - SEPTEMBER 11, 1988 - REFERRED In a letter to the Board, Mrs. Paul Curry, 901 Garden Lane, South Bend, Indiana, advised that the residents of the 900 block of Garden Lane, would like their street closed on Sunday, September 11, 1988 from 12:00 noon to 7:00 p.m. from the corner of Garden Lane and Sample Street to the next block of Garden Lane and Dogwood Street for a neighborhood block party. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. UEST TO CLOSE THE 300 BLOCK OF NORTH TAYLOR STREET FOR GHBORHOOD BLOCK PARTY - SEPTEMBER 17 1988 Mr. Mark Keene, 316 North Taylor Street, South Bend, Indiana, petitioned the Board to close the 300 block of North Taylor Street, between Lincoln Way West to LaSalle Street, from 3:00 p.m. to 11:00 p.m. on September 17, 1988 for a neighborhood block party. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. REQUEST OF TEMPLE BETH-EL TO ALLOW PARKING ON BOTH SIDES OF MADISON STREET IN CONJUNCTION WITH HOLY DAY SERVICES - SEPTEMBER 11-12 AND 20-21, 1988 - REFERRED Ms. Sharon Kalling, President, Temple Beth -El, 305 West Madison Street, South Bend, Indiana, advised that the Temple again will require parking on both sides of the Temple block on West Madison Street and North Lafayette Boulevard for Holy Day services on September 11-12 and September 20-21, 1988. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. REGULAR MEETING AUGUST 29, 1988 DENY REQUEST OF NAPTOWN RIDERS TO CONDUCT BLOCK PARTY - SEPTEMBER 2-4, 1988 Mr. Leszczynski advised that the appropriate City departments and bureaus have reviewed the above referred to request submitted to the Board on August 8, 1988. Based on that review, Mr. Leszczynski made a motion that the request be denied. Mrs. DeClercq seconded the motion and it carried. Ms. Humphreys requested that the Clerk of the Board advise the Petitioner that it is the Board's policy not to allow street closures for multiple days and even though the Board has approved their requests in the past, it has been the Board's recent policy not to allow multiple day block parties. APPROVE BLOCK PARTY REQUESTS: - 36TH STREET, FROM VINE TO MISHAWAKA AVENUE, - SEPTEMBER 3, 1988 - 1300 & 1400 BLOCKS OF E. MONROE - SEPTEMBER 10 1988 - 1600 BLOCK OF DEVON CIRCLE - SEPTEMBER 11. 19RR Mr. Leszczynski advised that in a letter to the Board, Ms. Debby Holland, 936 36th Street, South Bend, Indiana and Mr. Nick Sionos, 937 36th Street, South Bend, Indiana requested that 36th Street, from Vine to Mishawaka Avenue, be closed on September 3, 1988 from 11:00 a.m. to 7:00 p.m. for a hog roast block party. Mr. Leszczynski advised that the Bureau of Traffic and Lighting and the Police Department have reviewed this request and recommend approval. Therefore, upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the recommendation was accepted and the request approved. Additionally, Mr. Leszczynski advised that the Bureau of Traffic and Lighting and the Police Department Traffic Division have reviewed the block party requests submitted to the Board on August 22, 1988 to close the 1300 and 1400 blocks of E. Monroe Street and the 1600 block of Devon Circle and recommend approval. Therefore, upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the recommendation was accepted and the requests approved. APPROVE REQUEST OF SINAI SYNAGOGUE TO REMOVE PARKING RESTRICTIONS IN VICINITY OF THE SYNAGOGUE FOR HIGH HOLY DAYS - SEPTEMBER 11-13 AND 20-21, 1988 Mr. Leszczynski advised that the appropriate City departments and bureaus have reviewed the above referred to request submitted to the Board on August 22, 1988 and recommend approval. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the recommendation was accepted and the request approved. APPROVE REQUEST OF RILEY HIGH SCHOOL TO CONDUCT MARCH-A-THON - OCTOBER 8, 1988 Mr. Leszczynski advised that the Police Department Traffic Division, Bureau of Traffic and Lighting and the City Attorney's office have reviewed the above referred to request submitted to the Board on August 22, 1988 and recommend approval of this annual event. Therefore, upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the recommendation was accepted and the request approved. APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the following one (1) traffic control device was approved: 1 REGULAR MEETING 1. NEW INSTALLATION, 4-WAY Calvert & Chapin Cleveland & Vassar Brookfield & Hamilton California & Cleveland AUGUST 29, 1988 STOP SIGNS: Mr. Leszczynski advised that these new installations relate to school crossing safety. FILING OF BOND - TEMPORARY OCCUPANCY OF PUBLIC PROPERTY Mr. Leszczynski advised that pursuant to Board approval on August 3, 1988, of a request submitted by The Holladay Corporation to install barricades along Michigan Street in front of the proposed development at 614 Michigan Street and a wood fence along the sidewalk, the required Permit has been issued and the appropriate bond in the amount of $300,000.00 is being submitted to the Board today for filing. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the bond as submitted was accepted and filed. FILING OF APPLICATIONS FOR BIDDER QUALIFICATION/CERTIFICATION Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the following applications for bidder qualification/certification were accepted for filing and referred to the Affirmative Action Review Committee for review and recommendation: 1. LaPorte Construction Company, Inc. P.O. Box 577 LaPorte, Indiana 46350 2. TenEch Engineering, Inc. 744 West Washington Street South Bend, Indiana 46601-1495 3. Kaser-Spraker Construction, Inc. 25487 West State Road 2 P.O. Box 3605 South Bend, Indiana 46619 APPROVE LICENSE APPLICATION - SECONDHAND DEALER Mr. Leszczynski advised that the following one (1) secondhand dealers license application has been received: NAME: COUNTRY ROSE GIFTS AND ANTIQUES, INC. BY: Dorene Ruffner ADDRESS: 2919 Mishawaka Avenue TO SELL: Antiques, rings, general merchandise Mr. Leszczynski further advised that favorable recommendations have been received from the Bureau of Traffic and Lighting, Department of Code Enforcement, Police Department and Fire Department on the above application. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the above license application was approved and referred to the Deputy Controller's office for issuance of a license. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Certificate of Insurance for Edward J. White, Inc., P.O. Box 898, South Bend, Indiana, was accepted and filed. REGULAR MEETING AUGUST 29, 1988 FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of Fifty-nine (59) properties cleaned during the period June 14, 1988 to August 17, 1988, was submitted. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the report as submitted was filed. APPROVE CLAIMS Chief Deputy City Controller John D. Leisenring, submitted Claim Docket No. 12745 through Claim Docket No. 12948 and recommended approval. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the claims were approved and the report filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the meeting adjourned at 9:59 a.m. G,h E. Leszczyns if , -f - Patricia E. DeClercq Y�aTrt'ne' ATTEST: Ik 4 & /h a A &9-1 Sandra M. Parmerlee, Clerk