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HomeMy WebLinkAbout08/22/88 Board of Public Works MinutesME REGULAR MEETING AUGUST 22, 1988 The regular meeting of the Board of Public Works was convened at 9:34 a.m. on Monday, August 22, 1988, by Board President John E. Leszczynski, with Mr. Leszczynski, Mrs. Patricia E. DeClercq and Ms. Katherine Humphreys present. Also present was Assistant City Attorney Marva Leonard -Dent. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the minutes of the regular meeting of the Board held on August 15, 1988 were approved. PUBLIC HEARING AND THE DEDICATED BUT PARK Mr. Leszczynski advised Board's Public Hearing street: LE RECOMMENDATION - STREET VACATION: ED RIGHT-OF-WAY FOR A STREET NAMED BUSINESS that this was the date set for the on the proposed vacation of the following That dedicated but unimproved right-of-way for a street named "Clark Drive" as shown on the recorded plat of Landmark Business Park. The dedicated but unimproved right-of-way runs westwardly from Technology Drive approximately 435 feet to the eastern boundary line of Lot 7, Landmark Business Park, Section 1, owned by Clark Information Technologies, and is bounded on the north by a parcel to be platted as Lot 9, Landmark Business Park, owned by James P. Conboy, Jr. and David P. Matthews. It was noted that this Public Hearing is being held in order for the Board to submit a recommendation to the Common Council concerning the Vacation Petition filed by Mr. James A. Masters, 307 First Interstate Bank, 112 West Jefferson Boulevard, South Bend, Indiana, on behalf of the following Petitioners: 1. James P. Conboy, Jr. Suite 331, JMS Building 108 North Main Street South Bend, Indiana 2. David L. Matthews 205 West Jefferson South Bend, Indiana By James P. Conboy Boulevard Jr., his Attorney In -Fact 3. James A. Masters, as Trustee under a Trust Agreement dated 7/15/88 known as Trust No. 71588 (James P. Conboy Jr., and David L. Matthews, beneficial owners) 307 First Interstate Bank Building South Bend, Indiana 4. Clark Information Technologies 6602 West Clark Drive South Bend, Indiana 46628 It was further noted that Mr. Masters submitted with the Petition a Waiver of Notice and Consent to Vacation of Clark Drive. However, Mr. Masters, as Contact Person for the Petitioners and Clark Information Technologies were notified, in writing, of the Board's Public Hearing date. Mr. James A. Masters, 307 First Interstate Bank, 112 West Jefferson Boulevard, South Bend, Indiana, was present on behalf of the Petitioners and addressed the Board. Mr. Masters advised that Mr. Steve Ellison, a representative of the purchaser of real estate in Landmark Business Park was also present today. 1 1 1 REGULAR MEETING AUGUST 22, 1988 Mr. Masters stated that the proposed street to be vacated was dedicated but never improved. He stated that Clark Information Technologies was one of the first businesses to locate in the Landmark Business Park and when they first moved to that location, they had the option to purchase additional property. If they did, Clark Drive would have connected the properties. However, Clark Information Technologies did not exercise that option and therefore the street has never been improved and does not exist except on the original plat. Mr. Masters further advised that the purchaser of the land to the north of the Clark building wants more land than originally platted and the property will be replatted to obtain a five (5) acre parcel. In the replat, Clark Drive will be eliminated. He stated that the purchaser does not want Clark Drive and Clark Information Technologies has joined as a Petitioner in the vacation of the street to accommodate the purchaser. Mr. Masters reiterated that the street has not been improved and is not needed for access. Further, eliminating this dedicated street will not cut-off any access to anyone. Mr. Steve Ellison, Coldwell Banker, 3522 Grape Road, Mishawaka, Indiana, addressed the Board and advised that Bahr, Inc., a plastics firm, is the purchaser of the property. They will be closing their Buchanan, Michigan operation and building a structure of approximately thirty to forty thousand square feet in Landmark Business Park. Mr. Ellison informed the Board that Bahr, Inc. is a major contractor with automotive companies. Should the street be vacated, it would provide for thirty (30) more feet of frontage by making the land thirty (30) feet wide which would make it a more suitable lot for them and provide for a better configured plan. There being no one else present wishing to speak either for or against the proposed vacation, and no written objections having been filed with the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Public Hearing on this matter was closed. Mr. Leszczynski advised that the Board has received a number of comments regarding this vacation and that the Area Plan Commission has advised that the legal description submitted with the Vacation Petition is incorrect and does not correspond with actual plat of the street. Mr. Leszczynski stated that the legal description contains a minor discrepancy that should be corrected. Mr. Masters informed the Board that he was made aware of the error and was therefore prepared to submit to the Board a new legal description as prepared by Larry E. Vanosdol & Associates, Inc., Surveyors. Mr. Masters stated that even though a precise legal description is not required, he is submitting an amended legal description and asked that the Board accept the Petition with the amended legal description. Therefore, upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the Clerk was instructed to forward to the Common Council a favorable recommendation on the above referred to street vacation subject to the revision of the legal description as described above and subject to any and all utility easements. PUBLIC HEARING REGARDING SUSPENSION OR REVOCATION OF AUTOMOTIVE REPAIR AND SERVICE CENTER LICENSE AND CONTINUANCE OF MATTER - BUD`S WRECKER SERVICE Ms. Jenny Pitts Manier, Assistant City Attorney, addressed the Board and advised that she represents the City Controller's office in the above referred to matter. Ms. Manier stated that pursuant to Section 4-16 of the South Bend Municipal Code, the Board has been designated by the Mayor to REGULAR MEETING AUGUST 22, 1988 determine whether the Automotive Repair and Service Center license of Bud's Wrecker Service, 1515 South Walnut Street, South Bend, Indiana, should be suspended. Ms. Manier further advised that a license can be suspended or revoked for one of a number of reasons. In this particular case, the following apply: - any wilful violation of a term or condition of a license; - any wilful activity in violation of a statute or provision of the Code related to the licensed business She further advised that on August 17, 1988, Bud's Wrecker Service, 1515 South Walnut Street received Notice of Intent to Suspend/Revoke their Automotive Repair and Service Center license. The Notice identified reasons for this action, specifically the parking upon sidewalks which is in violation of Section 4-20(F)(6) of the Municipal Code. Ms. Manier submitted Exhibit A which was a copy of Section 4-16 of the South Bend Municipal Code, Exhibit B which was a copy of the August 17, 1988 Notice sent to Bud's Wrecker Service and Exhibit C which was Section 4-20 of the South Bend Municipal Code licensing ordinance regarding Automotive Repair and Service Centers. At this time, Ms. Manier advised that she wished to present the testimony of Mr. Wade A. Yoder, Jr., Administrative Services Director, Department of Code Enforcement. In response to questions from Ms. Manier, Mr. Yoder advised that he is familiar with the Bud's Wrecker Service operation and the contents of the City's file on this operation. He advised that there have been numerous and continuous violations of parking on the right-of- way, blocking sidewalks and automotive parts and wrecked vehicles strewn in the area. Mr. Yoder identified Exhibit D as a copy of a letter which he sent to Mr. Jim Burger of Bud's Wrecker Service dated January 15, 1988, after Mr. Burger applied for an Auto- motive Repair and Service Center license. The letter pointed out existing violations. In response to Ms. Manier's inquiry, Mr. Yoder advised that the problem was resolved at that time. Mr. Yoder further identified Exhibit E as an Inter -Office Memorandum from Mr. Yoder to Mr. John Leisenring, Deputy Controller, dated July 8, 1988 pointing out the continued problem of vehicles parked on the sidewalk at Bud's Wrecker Service. Further, in response to Ms. Manier's inquiry, Mr. Yoder stated that the problems are not isolated but are continual. Ms. Manier submitted Exhibit F which was identified by Mr. Yoder as an inspection report that was completed by Inspector Blanche Ray in 1987 indicating that vehicles were parking on the treelawn and right-of-way at the Bud's Wrecker Service operation. Mr. Yoder identified Exhibit G which was a copy of a letter sent by him to Mr. Jim Burger, Bud's Wrecker Service on October 5, 1987 outlining the violations that were present at the business operation which included parking on the sidewalk. Photographs identified as Exhibits H-K were then identified by Mr. Yoder as follows: Exhibit H - August, 1987 Picture of the front gate with car parked on the sidewalk at Bud's Wrecker Service Exhibit I - June 30, 1987 Picture of cars parked on the sidewalk at Bud's Wrecker Service Exhibit J - July 7, 1988 Picture of the gate area indicating vehicles driven over the sidewalk at Bud's Wrecker Service REGULAR MEETING AUGUST 22, 1988 Exhibit K - Week of July 26, 1988 Picture of the deteriorating condition of the sidewalk in the area of the business Mr. Yoder stated that Bud's Wrecker Service takes care of problems brought to their attention in the short term but needs to be reminded of violations as they forget about it and allow violations to occur. In response to Ms. Manier`s inquiry, Mr. Yoder stated that he does not believe the violations will be remedied unless some steps are taken at this time. Ms. Manier presented to the Board Mr. John Leisenring, Chief Deputy Controller, who advised that he is familiar with Bud's Wrecker Service and the Automotive Repair and Service Center license issued to them on March 25, 1988. He acknowledged that he has heard the testimony of Mr. Yoder and that conditions of the operation have been brought to his attention through the inspection report of the Department of Code Enforcement and that Mr. Burger was advised that his license could be revoked. Ms. Manier concluded by advising the Board that this is a serious on -going problem and that temporary measures are taken but vehicles continue to park on the right-of-way which are a detriment to the public, impede free flow of pedestrian traffic and are in violation of conditions of the license. She stated that at this time she presents the matter to the Board for action. Mr. Jim Burger, Bud's Wrecker Service, 1515 South Walnut Street, South Bend, Indiana, was present and addressed the Board. Mr. Burger stated that he is guilty of the violations as indicated and is not denying that charge. He further stated that they pick-up junk cars to be put in their lot but do run out of room. He advised the Board that he is trying to do a service, that everything said was true and he is not denying it but cars are not left on the sidewalks permanently but they do run out of room temporarily. Mr. Ray Jurek, 1910 South Carlisle Street, South Bend, Indiana, was present and advised the Board that occasionally Bud's Wrecker Service does park vehicles on the sidewalk but that no steps are taken to anyone else doing the same thing as other people park across the sidewalk. He stated that he feels that if there is a long term problem and vehicles are left on the sidewalk then that is a problem but occasionally someone may just be in a hurry. He stated that he could show the Board that type of situation occurring elsewhere. Ms. Manier advised that it is not a valid defense to claim someone else is in violation. Mr. James Caldwell, Administrative Assistant to Mayor Joseph E. Kernan, was present and advised that on a regular basis since January of 1988 the Office of the Mayor has received complaints from citizens in the area concerned about the conditions at Bud's Wrecker Service. He stated that he has personally talked with Mr. Burger hoping to resolve the problems. Mr. Caldwell further stated that he felt it important that a Public Hearing be held today regarding this matter and that whatever steps necessary to resolve the problems be taken. Mr. Caldwell concluded by stating that Mr. Burger has not been a good neighbor and the City continues to receive complaints. Mr. Jurek inquired of Mr. Caldwell who has been complaining about the operation of Bud's Wrecker Service and inquired if it was the Rum Village Neighborhood Association. Mr. Caldwell responded that complaints have been received by neighbors. REGULAR MEETING AUGUST 22, 1988 Mr. Jurek stated that he lives in the neighborhood and that the Rum Village Neighborhood Association is a group of people who have nothing better to do than pick on other people and that he too has been the subject of their harassment. Mr. Caldwell advised Mr. Jurek that the Rum Village Neighborhood Association is not the focus of the Hearing today and that complaints were received from neighbors living in the area who may or may not be members of the Association. The bottom line is that Bud's Wrecker Service is not being a good neighbor to others in the area. There being no one else present wishing to speak regarding this matter, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Public Hearing on this matter was closed. Mr. Leszczynski indicated that it appears that the Board has a number of options it may exercise and inquired of Board Attorney Marva Leonard -Dent what those options are in this matter. Ms. Dent briefly summarized Section 4-16 of the Municipal Code regarding the refusal to issue or suspension or revocation of a license and the applicant's right to a hearing and advised that after proper notice is given to the applicant and a hearing conducted, the license can be revoked or suspended for fraud, wilful violations of terms of the license, wilful activity in violation of a statue or provision of the code related to the licensed business or breach of peace. She stated that as the Board heard in testimony, there is no dispute to the statements made regarding the violations. Mr. Leszczynski inquired of Mr. Burger if he had any plans to abate the nuisance. Mr. Burger stated that he does and that he continues to get rid of cars thereby making more available space. He indicated that he has been trying to get titles for cars and they have to sit until the state responds. He further indicated that other towing companies have not been picking up cars because their storage lots are also full. Mrs. DeClercq acknowledged that getting the titles from the state is a problem in that there is a delay but that if a violation exists it is the City's obligation to follow through. Therefore, Mrs. DeClercq made a motion that the Board take this matter under advisement for a period of sixty (60) days during which time the City would monitor Mr. Burger's operation and if they are in substantial compliance with the ordinance that information would be submitted to the Board for consideration or if violations continue to occur, the Board could take stronger measures at that time. Ms. Humphreys seconded the motion and it carried. Mr. Leszczynski reiterated to Mr. Burger that this is a serious matter and that he has sixty (60) days to correct the problems. He further advised Mr. Burger that if his storage space is insufficient he either must pull less cars or find more space. Mr. Burger stated that he understands that he can conduct his business and for the next sixty (60) days the operation will be monitored and all problems should be resolved within that time limit. Mr. James Wensits, Reporter, South Bend Tribune, inquired if there was some condition that is creating the increase of vehicles being towed. Mrs. DeClercq advised that there are more vehicles being towed and that all junk yards are having difficulty with storage. She stated that the State is slow in getting information back on the vehicles. However, that does not relieve the junk yards of their obligation to be in compliance with the City ordinance. REGULAR MEETING AUGUST 22, 1988 5 1 In response to a question from Mr. Jurek as to the previous use of City owned property for storage of junk vehicles, Mr. Leszczynski and Mrs. DeClercq advised him that that practice was abandoned years ago and that the prior use of a water works well field was discontinued at that time. APPROVE PROOF OF DELIVERY AND ACCEPTANCE OF EQUIPMENT - SCOREBOARD SYSTEM (STANLEY COVELESKI REGIONAL BASEBALL STADIUM) Mr. Leszczynski advised that Fairtron Corporation, P.O. Box 1847, Des Moines, Iowa, has requested that the City accept the scoreboard equipment at the Stanley Coveleski Regional Baseball Stadium and have therefore submitted a Proof of Delivery and Acceptance of Equipment document. Mr. Leszczynski further advised that this acceptance does not release any maintenance of various items and that the warranty will be in full force and effect. He also advised that the currently vacant half of the scoreboard has now been purchased. It was noted that the Proof of Deliver and Acceptance of Equipment document indicates that the City acknowledges delivery and acceptance of one Model BA-7065 multi -sport scoreboard and one 16 x 96 message center delivered by Fair -Play Scoreboards in the summer of 1987 and installed at the Stanley Coveleski Regional Stadium. Upon receipt of the document, Fairtron will forward to the City a check in the amount of $11,795.00 which was money that was advanced by the City in order to have the scoreboard installed by last summer but which will be returned now that the second panel on the scoreboard has been purchased. Therefore, upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the Proof of Delivery and Acceptance of Equipment was approved and executed. AWARD BID - DEMOLITION - 1235 & 1237 W. WASHINGTON AND RECONSTRUCTION - 1233 W. WASHINGTON Mrs. Patricia DeClercq, Director, Department of Code Enforcement, advised that one (1) bid was received on August 15, 1988 for the above referred to project and after a review of that bid, she recommends that the bid submitted by Harry H. Verkler, Contractor, Inc., 645 North Wilber Street, South Bend, Indiana, in the amount of $58,129.00 be awarded. Therefore, Ms. Humphreys made a motion that the recommendation be accepted, the bid be awarded and that Mrs. DeClercq be authorized to work out the details of an Agreement with Harry H. Verkler Contractors, Inc. Mr. Leszczynski seconded the motion and it carried. APPROVE CHANGE ORDER NO. 3/EXTRA WORK AGREEMENT - INDIANA DEPARTMENT OF HIGHWAYS (LOGAN STREET WIDENING PROJECT PHASE I) Mr. Leszczynski advised that submitted to the Board is an Indiana Department of Highways Change Order No. 3/Extra Work Agreement for the above referred to project. He stated that this Change Order/Extra Work Agreement adds $506.68 to the total amount of the project and is for traffic signal cable. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, Change Order No. 3/Extra Work Agreement as submitted was approved and executed. ADOPT RESOLUTION NO. 25-1988 - WRITE OFF AMBULANCE SERVICES OUTSTANDING ACCOUNTS CONSIDERED TO BE UNCOLLECTIBLE - FIRE DEPARTMENT Mr. Leszczynski read a letter from Fire Chief Luther Taylor in which he submitted Resolution No. 25-1988 which will write-off the Ambulance Services outstanding accounts which are considered to be uncollectible for the year 1985 totalling $59,762.68. This action will close the books for 1985. PM REGULAR MEETING AUGUST 22, 1988 Chief Taylor further advised that during 1985, the City billed a total of $244,772.00 for ambulance services. On September 15, 1987, the Board of Public Works wrote off $18,124.38 per Resolution No. 22-1987. The total amount of uncollectibles in that Resolution and the amount contained in Resolution No. 25-1988 totals $77,887.06 resulting in a collection of $166,884.94 or 68% collection rate. Chief Taylor further advised that the procedure for ambulance billing is to turn the account over to a collection agency after three (3) notices are sent to the individual. After the collection agency exhausts every effort to collect these bills, the Fire Department is notified. Therefore, upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the following Resolution No. 25-1988 was adopted: RESOLUTION NO. 25-1988 WHEREAS, the City of South Bend through its Emergency Medical Services Department, charged the persons listed on the attached documents for ambulance services; and WHEREAS, the charges have not bee paid to the City of South Bend after at least three notices were sent to the person who received the services; and WHEREAS, Federated Collection Agency, has made every attempt to collect the aforementioned charges, and has not been successful; and WHEREAS, the Indiana State Board of Accounts has instructed the City to write off all uncollectible accounts after every attempt to collect them has been made; and WHEREAS, the City of South Bend by and through its Board of Public Works, desires to write off the accounts listed on the attached documents; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, that the attached documents totaling $59,762.68 be written off the accounts receivable of the City of South Bend as uncollectible. BOARD OF PUBLIC WORKS s/John E. Leszczynski s/Patricia DeClercq s/Katherine Humphreys ATTEST: s/Sandra M. Parmerlee, Clerk AWARD PROPOSAL AND APPROVE CONTRACT - DEBT COLLECTION SERVICES FOR PAST DUE AMBULANCE ACCOUNTS FOR THE SOUTH BEND FIRE DEPARTMENT FOR THE YEAR 1988 In a letter to the Board, Fire Chief Luther Taylor advised that after reviewing the Proposal submitted by Federated Collection Service, Inc., Suite 138, Marycrest Building, 2015 West Western Avenue, South Bend, Indiana, to the Board on June 20, 1988 for collection of overdue ambulance services for 1988, it is his recommendation that the City enter into an Agreement with Federated Collection for collection of overdue accounts for 1988. In response to a question, Chief Taylor advised that the Proposal submitted by Federated Collection was the only one received by the Board. 1 1 REGULAR MEETING AUGUST 22, 1988 Therefore, upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the recommendation of Chief Taylor was accepted, the Proposal awarded and the appropriate Contract for collection services for the year 1988 was approved and executed. APPROVE REQUEST OF POLICE DEPARTMENT TO CONDUCT BICYCLE AND UNCLAIMED PROPERTY AUCTION - OCTOBER 8, 1988 In a letter to the Board, Police Chief Ronald Marciniak requested permission to dispose of unclaimed bicycles and other unclaimed property at a public auction to be held on Saturday, October 8, 1988. The auction will be begin at 8:30 a.m. and conclude at 12:30 p.m. or until all items are sold. It was noted that a partial list of the items to be sold include bicycles, mopeds, tools, clothing, stereos, radios, tires and miscellaneous goods. Receipts from the sale will be forwarded to the proper accounts of the City of South Bend. Chief Marciniak advised that this is the second auction of the year and will be held rain or shine in the Street Department garage at the rear of the Police Department at 701 West Sample Street. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the request was approved. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF PROPOSALS DEBT COLLECTION SERVICES FOR THE DEPARTMENT OF CODE ENFORCEMENT Mrs. Patricia E. DeClercq, Director, Department of Code Enforcement, requested that the Board advertise for the receipt of Proposals for debt collection services for the Department. Therefore, upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the request was approved. REQUEST OF_SINAI SYNAGOGUE TO REMOVE PARKING RESTRICTIONS IN VICINITY OF THE SYNAGOGUE FOR HIGH HOLY DAYS - SEPTEMBER 11 12, 13, 20 & 21, 1988 - REFERRED In a letter to the Board, Mr. I. Marc Golden, President, Sinai Synagogue, 1102 East LaSalle Avenue, South Bend, Indiana, requested that parking restrictions be removed in the vicinity of the Sinai Synagogue, located at 1102 East LaSalle Avenue on September 11, 12, 13, 20 & 21, 1988 as High Holy Days will be celebrated at the synagogue on those dates. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. REQUEST OF RILEY HIGH SCHOOL TO CONDUCT MARCH-A-THON - OCTOBER 8. 1988 - REFERRED In a letter to the Board, Mr. Tom DeShone, Director of Riley Bands, James Whitcomb Riley High School, 405 East Ewing Avenue, South Bend, Indiana, requested permission to conduct a March-a-Thon on October 8, 1988, beginning at 9:00 a.m. along a route submitted with the request. Upon a motion made by Mr. Leszczynski, seconded by Ms. DeClercq and carried, the above request was referred to the Bureau of Traffic and Lighting, Police Department Traffic Division and City Attorney's office for review and recommendation. UEST TO PURCHASE CITY -OWNED AR, 420 N. FRANCES & 427 N. ERTY - 1002 E. CEDAR, 1008 E. Mr. Leszczynski advised that the Board is in receipt of a letter from Mr. James A. Cook and Mr. Christopher Matteo of TARRIP, Inc. 807 East Jefferson, South Bend, Indiana requesting that the City consider the sale of various properties currently owned by the City in the Hull Street area. REGULAR MEETING AUGUST 22, 1988 Mr. Cook and Mr. Matteo advised that they have been working with NHS and the Northeast Neighborhood Organization regarding several in -fill projects for the area. This property was of particular attraction because it would allow for the construction of several row house condominium type units that can be accessed by a cul-de-sac improvement of Hull Street. They stated that their ability to purchase these properties would be conditioned upon available construction funds for the project and the City's improvement of the street and infrastructure. All plans for the project would be coordinated with the City and NHS. Further, they advised that they feel as though this is a high priority project for the Northeast Neighborhood that will make available reasonably priced living units. NHS has given them their support and they would hope that a 1988 start can still be accomplished. Therefore, Mr. Cook and Mr. Matteo advised that they are interested in purchasing City -owned properties at 1002 East Cedar, 1008 East Cedar, 420 North Frances and 427 North Eddy Street, South Bend, Indiana. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the request was referred to the appropriate City departments and bureaus in order that a determination can be made whether the City need retain the above referred to City -owned property. REQUEST TO CLOSE 1300 & 1400 BLOCKS E. MONROE FOR NEIGHBORHOOD BLOCK PARTY - SEPTEMBER 10, 1988 - REFERRED In a letter to the Board, Ms. Kathleen M. Wiley, 1341 E. Monroe, South Bend, Indiana, requested that the 1300 & 1400 blocks of E. Monroe be closed from 5:00 p.m. to 12:00 midnight on September 10, 1988 for a neighborhood block party. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. LOSE 1600 BLOCK OF DEVON CIRC NEIGHBORHOOD BLOCK PARTY - SEPTEMBER 11, 1988 - REFERRED In a letter to the Board, Mrs. Andrea Jones, 1608 Devon Circle, South Bend, Indiana, requested that the 1600 block of Devon Circle be closed from 1:00 p.m. to 6:00 p.m. on September 11, 1988 (rain date of September 18, 1988) for a neighborhood block party. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. APPROVE RECOMMENDATION - APPLICATIONS FOR BIDDER QUALIFICATION In a Memorandum to the Board, Mr. Jimmy Scott, on behalf of the Affirmative Action Review Committee, advised that after a complete review, the Committee has found that the following companies have met the requirements of the South Bend Affirmative Action ordinance: 1. Smith Petroleum 2. Berreth Oil, Inc. Therefore, it is the Committee's recommendation that these companies be approved as qualified City bidders. Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the recommendation was accepted and the applications approved. 1 1 1 REGULAR MEETING AUGUST 22, 1988 MAJ 1 APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the following four (4) traffic control devices were approved: 1. NEW INSTALLATION, NO PARKING - Napier Street, north side. (Requested by Capt. Tom Fautz). 2. NEW INSTALLATION, 30" STOP SIGNS (School Crossing Signs): Sheridan & St. Johns Way Lafayette & Park 27th & Pleasant Roger & Olive Dean & Fellows 3. NEW INSTALLATION, NO TURN ON RED: Falcon & Western Dundee & Western Jefferson & Eddy Calvert & Twyckenham Ewing & Twyckenham Northshore & Michigan Twyckenham & McKinely Ironwood & McKinely Miami & Donmoyer Portage & California Portage & Angela Mishawaka & 30th Mishawaka & 26th Ironwood & Jefferson LaSalle & Hill Colfax & Hill Miami & Ridgedale Lincolnway West & Sheridan 4. NEW INSTALLATION, HANDICAP PARKING TOW ZONE - 2138 N. OLIVE. It was noted that the new installation of a designated handicapped parking space at 2138 North Olive is in response to the request submitted to the Board on July 25, 1988 by Ms. Monica Bush of 2138 North Olive Street. APPROVE BLOCK PARTY REQUESTS: 1. BELMONT STREET, FROM INTERSECTION AT SUNNYS SECOND ALLEY - SEPTEMBER 4. 1988 THE 2. 400 BLOCK OF NORTH COQUILLARD STREET - SEPTEMBER 3, 1988 3. 700 BLOCK SOUTH WELLINGTON, BETWEEN FORD & DUNHAM. - SEPTEMBER 4, 1988 Mr. Leszczynski advised that the Bureau of Traffic and Lighting and the Police Department Traffic Division have reviewed the above referred to requests submitted to the Board on August 15, 1988 and recommend approval. Therefore, upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the recommendation was accepted and the request approved. APPROVE REQUEST OF P.N.. Mr. Leszczyns bureaus have the Board on upon a motion and carried, approved. ION SOLI 83 CLUB AND "WHAMMA J. .TIONS - SEPTEMBER 4-5, M.D.A." TO ki advised that the appropriate City departments and reviewed the above referred to request submitted to August 15, 1988 and recommend approval. Therefore, made by Mrs. DeClercq, seconded by Mr. Leszczynski the recommendation was accepted and the request REGULAR MEETING AUGUST 22. 1988 APPROVE REQUEST OF A.M.E.-ZION CHURCH TO CLOSE CAMPEAU STREET. AT EDDY, IN CONJUNCTION WITH CHURCH BAZAAR - AUGUST 27, 1988 Mr. Leszczynski advised that the Bureau of Traffic and Lighting and the Police Department Traffic Division have reviewed the above referred to request submitted to the Board on August 15, 1988, and recommend approval. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the recommendation was accepted and the request approved. APPROVE CONTRACTORS AND EXCAVATION BONDS Mr. Melvin Humphrey, Engineering Department, recommended that the following bonds be approved: CONTRACTORS BOND - John Freidline Contractors, Inc. Eff. Retro. to 8/15/88 EXCAVATION BOND - Richard L. Fisk, d/b/a Fisk Plumbing Eff. Retro. to 8/15/88 Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the above bonds were approved as recommended. APPROVE CLAIMS Mr. Juan Manigault, Executive Director, St. Joseph County Job Training Program, submitted two (2) lists containing one hundred eighteen (118) claims and recommended approval. Additionally, Chief Deputy Controller John D. Leisenring submitted Claim Docket No. 12347 through Claim Docket No. 12677 and recommended approval. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the claims were approved and the reports as submitted were filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the meeting adjourned at 10:18 a.m. 4 ' Patricia E. DeCleXcq navierine numpixreysl AT T: Sandra M. Parmerlee, Clerk