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HomeMy WebLinkAbout07/25/88 Board of Public Works MinutesREGULAR MEETING JULY 25. 1988 The regular meeting of the Board of Public Works was convened at 9:33 a.m. on Monday, July 25, 1988, by Board President John E. Leszczynski, with Mr. Leszczynski, Mrs. Patricia E. DeClercq and Ms. Katherine Humphreys present. Also present was Assistant City Attorney Marva J. Leonard -Dent. ANNOUNCEMENT OF SPECIAL MEETING DATE Mr. Leszczynski announced that there will be a Special Meeting of the Board of Public Works on July 26, 1988 at 9:30 a.m. in regard to Tax Anticipation Time Warrants. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the minutes of the regular meeting of the Board held on July 18, 1988 were approved. FAVORABLE RECOMMENDATION - ALLEY VACATIONS: 1ST N/S ALLEY W. OF PORTAGE AVE. RUNNING N. FROM KINGIFOR APPROX. 118 FT. TO THE 14 FT. ALLEY; ALSO THE 1ST E/W ALLEY N. OF KING ST. RUNNING W. FROM PORTAGE AVE. FOR A DISTANCE OF APPROX. 154 FT. TO 14 FT. ALLEY Mr. Leszczynski advised that pursuant to the action of the Board on July 18, 1988, members conducted a site inspection of the alleys to be vacated as indicated above. Based on that inspection, Mr. Leszczynski stated he could see no reason why the alleys should not be vacated as requested. Ms. Humphreys stated that she had no objections to the vacation subject to making sure that the residents who now have access to their driveways will continue to have access if the alleys are vacated, as stated by representatives from lst Source Bank at the Board's Public Hearing held on July 11, 1988. Therefore, upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the Clerk was instructed to forward to the Common Council a favorable recommendation on the above referred to alley vacations subject to any and all utility easements and subject to residents being allowed continued access to their garages. OPENING OF PROPOSALS - SYSTEM FOR SOUND REINFORCEMENT FOR THE MORRIS CIVIC AUDITORIUM Mr. Leszczynski advised that this was the date set for the opening of Proposals to provide a complete and satisfactory system for sound reinforcement for the Morris Civic Auditorium, 211 North Michigan Street, South Bend, Indiana. The following Proposals were opened and read: AUDIO EXPERTS INTERNATIONAL, INC. 407 East Center Road Kokomo, Indiana 46902 Proposal was submitted by Philip D. Mitchell, President, in the amount of $18,965.00. AUDIO SERVICES COMPANY, INC. ASC RECORDING/PRO SOUND 511 E. Colfax Avenue South Bend, Indiana 46617-2715 Proposal was submitted by Philip L. Ostrander, President, in the amount of $24,599.24 REGULAR MEETING JULY 25, 1988 INDIANA ELECTRONICS CORPORATION 51357 Bittersweet Road P.O. Box 178 Granger, Indiana 46530-0178 Proposal was submitted by Harold R. George, President, in the amount of $24,851.00. Upon a motion made by Ms. DeClercq, seconded by Mr. Leszczynski and carried, the Proposals were referred to Mr. Dale Balsbaugh, Director, Morris Civic Auditorium, for review and recommendation. OPENING AND AWARD OF BID - SALE OF CITY -OWNED PROPERTY - 614 SOUTH COLUMBIA STREET Mr. Leszczynski advised that this was the date set for the receiving and opening of sealed bids for the sale of City -owned property at 614 South Columbia Street. Mr. Leszczynski further advised that the property has an appraisal value of $253.00. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bid was received: MS. SANDRA P. KIEFFER BID: $275.00 KIEFFER AND ZIMPELMAN PARTNERSHIP 17700 Woodthrush South Bend, Indiana 46635 Mr. Leszczynski advised that Ms. Kieffer stated in her offer to purchase that the property at 614 S. Columbia is needed for parking for their adjacent property at 402 E. South (Max's Grocery) in order to meet the City code requirements. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the bid as submitted was awarded and the matter referred to the City Attorney's office for the drafting of the appropriate Purchase Agreement. APPROVE AGREEMENT FOR STAFF SUPPORT - ST. JOSEPH COUNTY COMMISSIONERS/CITY OF SOUTH BEND (I/N TEK GRANT) Mr. Leszczynski advised that submitted to the Board today is an Agreement for Staff Support for the period July 1, 1988 to March 31, 1989 between St. Joseph County Commissioners and the City of South Bend on behalf of its Economic Development Department. Mr. Leszczynski further advised that the Agreement indicates that St. Joseph County has received a State grant in the amount of $3 Million dollars for infrastructure improvements to the I/N Tek plan site and in order to comply with the terms of the Grant, certain monitoring and reporting requirements relative to the administration of the Grant are necessary. Further, as the County does not possess staff experience in the monitoring and reporting of such grants and as the City staff has experience in these areas, the City and County agree that the City will provide assistance in the areas of coordination of monitoring, quarterly report submission, and coordination of audit. Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the Agreement as submitted was approved and executed. APPROVE AGREEMENT FOR EASEMENT - CHARLES TRADER Mr. Leszczynski advised that submitted to the Board today is an Agreement for Easement between the City and Charles W. & Peggy Jo Trader providing a permanent easement for the purpose of allowing the existence, operation and maintenance of structural appurtenances in and under the a parcel of real estates described in said Easement. Mr. Leszczynski further advised that this Easement is needed as Mr. & Mrs. Charles Trader are purchasing the property located at Jefferson Boulevard and Eddy Street and the garage on that property encroaches approximately six (6) I 1 1 REGULAR MEETING JULY 25, 1988 inches into the right-of-way. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Agreement for Easement as submitted was approved and executed. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - DEMOLITION/RECONSTRUCTION - 1235-37 WEST WASHINGTON In a Memorandum to the Board, Mrs. Patricia E. DeClercq, Director, Department of Code Enforcement, advised that the Department of Code Enforcement has outstanding demolition orders against structures located at 1235 and 1237 West Washington Street. The demolition will include some reconstruction of a structure at 1233 West Washington because the buildings share ,a common wall, roof and entrance. Mrs. DeClercq further advised that detailed specifications for the project have been prepared by Ken Herceq and Associates, Inc.. Mrs. DeClercq therefore requested that the Board advertise for the receipt of bids for this project. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the request was approved. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - GASOLINE AND FUEL OIL In a letter to the Board, Mr. Phil St. Clair, Director, Division of Equipment Services, requested that the Board advertise for the receipt of bids for gasoline and fuel oil to cover 100% of the City's needs for calendar year 1988. Following are the approximate amounts required: #1 350,000 gallons (more or less) regular gasoline (approximately 300,000 gallons to one location in bulk transport, balance by tank truck delivery) #2 650,000 gallons unleaded gasoline #3 260,000 gallons Diesel Fuel #1 and Diesel Fuel #2 (approximately 50% for heating purposes and 50% for Diesel Fuel #4 200,000 gallons No. 4 Fuel Oil #5 Up to 100,000 gallons gasohol Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the request was approved. APPROVE RELEASE OF PORTAGE PLACE ASSOCIATES UTILITY PAYMENT BOND In a letter to the Board, Mr. John T. Phair, The Holladay Corporation, One Michiana Square, 100 East Wayne Street, Suite 405, South Bend, Indiana, advised that some years ago The Holladay Corporation placed a Utility Payment Bond with the City and at this time, would like the bond released. Mr. Leszczynski advised that the Engineering Department has reviewed this request and recommend that the bond be released. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Portage Place Associates Utility Payment Bond (Bond #BCZ-1515919) was released. RECOMMENDATION - APPLICATIONS FOR BIDDER QUALIFICATION CERTIFICATION In a Memorandum to the Board, Mr. Jimmy Scott, on Affirmative Action Review Committee, advised that complete review, the Committee has found that the company has met the requirements of the South Bend Action ordinance: 1. MidWest Computer Systems, Inc. behalf of the after a following Affirmative REGULAR MEETING JULY 25, 1988 Therefore, it is the Committee's recommendation that this company be approved as a qualified City bidder. Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the recommendation was accepted and the application for the above named company was approved. REQUEST FOR DESIGNATED HANDICAPPED PARKING SPACES AT 2138 NORTH OLIVE STREET - REFERRED Mr. Leszczynski advised that Ms. Monica Bush, 2138 North Olive Street, South Bend, Indiana, has requested that the parking space in front of her residence be designated as a handicapped parking space. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. UEST OF WILLIAM PENN CLUI PICNIC - .EYS IN CONJUNCTION WITH In a letter to the Board, Mr. Frank J. Wukovits, Sr., President, Branch #132, William Penn Club, 1024 West Indiana Avenue, South Bend, Indiana, requested that the alleys surrounding the lodge be closed in conjunction with the club's annual picnic, beginning at 12:00 noon on Saturday, August 6, 1988. Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the request was referred to the appropriate City departments and bureaus for review and recommendation. REQUEST OF A.B.A.T.E. OF INDIANA TO CONDUCT MOTORCYCLE RIDE FOR MUSCULAR DYSTROPHY - SEPTEMBER 4, 1988 - REFERRED Mr. Danny Dunn, Director, Region 1 A.B.A.T.E, 1618 Leer Street, South Bend, Indiana, advised that on Sunday, September 4, 1988, A.B.A.T.E. of Indiana, Region 1, is sponsoring a benefit motorcycle ride for Muscular Dystrophy. In order to make the ride this year safe for both participants and spectators, Mr. Dunn requested the assistance of the South Bend Police Department, Civil Defense Police and the St. Joseph County WeatherWatch in monitoring the twenty-six (26) intersections within the City of South Bend that will be utilized for this event. It was noted that traffic assistance will also be requested of the Indiana State Police and the St. Joseph County Police for traffic assistance with the intersections within their respective jurisdictions. Mr. Dunn further advised that the ride will begin at the Crumstown Conservation Club at 12:00 noon along the route submitted with the request. He stated that in 1987, over six hundred (600) motorcycles participated in the St. Joseph County ride and such rides throughout the State raised over $100,000.00 for MDA. Therefore, upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the request was referred to the Bureau of Traffic and Lighting, Police Department Traffic Division and City Attorney's office for review and recommendation. APPROVE REQUEST TO CONDUCT SPECIAL OLYMPICS COMMEMORATIVE EVENT - AUGUST 1, 19 In a Memora of Community reenactment year's event will commenc last year, a 6:15 p.m. to ndum to the Board, Ms. Mikki Dobski, Director, Office Affairs, requested permission to conduct a of last year's Special Olympics Torch Run. This is planned for Monday, August 1, 1988. The runners e at Notre Dame at 5:45 p.m. travel the same route as nd end at Century Center's Special Olympics Park at culminate the proceedings at the Park's dedication. 1 REGULAR MEETING JULY 25, 1988 ear 1 1 Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the above request was approved. ANNOUNCEMENT OF EXTENSION OF CIRCUS FLORA IN DOWNTOWN SOUTH BEND Mr. Leszczynski advised members of the Board that due to their huge success, Circus Flora will be staying for one more week in the Shopper's Park.Free Lot located downtown. The Board wished the circus continued success. APPROVE AND/OR RELEASE CONTRACTORS AND EXCAVATION BONDS Mr. Melvin Humphrey, Engineering Department, recommended that the following bonds be approved and/or released as indicated below: EXCAVATION - DeWulf & Son Sewer Contractor Approved Retro. 7/19/88 - C & E Excavating, Inc. Approved Eff. 7/25/88 - Trans Tech Electric, Inc. Approved Eff. 7/25/88 CONTRACTORS - Advanced Asphalt Pavers, Inc. Released Eff. 7/25/88 Therefore, upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the recommendation was accepted and the bonds were approved and/or released as indicated above. APPROVE CLAIMS Mr. Juan Manigault, Executive Director, St. Joseph County Job Training Program, submitted a list containing ninety (90) claims and recommended approval. Additionally, Chief Deputy Controller John D. Leisenring, submitted Claim Docket No. 10899 through Claim Docket No. 11167 and Claim Docket No. 11232 through Claim Docket No. 11641 and recommended approval. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the claims were approved and the reports as submitted were filed. ADJOURNMENT There being no further business motion made by Mr. Leszczynski, carried, the meeting adjourned ATTEST: Sandra M. Parmerlee, Clerk to come before the Board, upon a seconded by Mrs. DeClercq and at 9:48 a.m. John E. Leszczynski Patricia E. DeClercq Katherine Humphreys