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Home My WebLink AboutQuotation Award - Leighton Plaza Parking Garage Vent Pan Replacement Proj No. 116-0911316 COUNTY -CITY BUILDING 227 W.JEFEERsoN BOULEVARD SOUTH BEND. INDIANA 46601-1830 Mr. Gerald Longerot Slatile Roofing Inc. 1703 S. Ironwood Dr South Bend, IN 46613 4$OUTHBt O �'d U C/ PEACF 1�.1 180 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS September 27, 2016 PHONE 574/235-9251 FAX 574/235-9171 RE: Quotation Award — Leighton Plaza Parking Garage Vent Pan Replacement Project No. 116-091 Dear Mr. Longerot: The Board of Public Works at its meeting held on September 27, 2016, awarded the above referenced quotation to you in the amount of $12,500.00. Please forward the following documents in one submittal by October 7. 2016 to my attention for Board of Public Works approval: 1) One (1) original of the Contract (enclosed); and 2) Certificate of Insurance naming the City of South Bend as an additional insured. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk c: Toy Villa, Engineering GARY A. GILOT DAVID P. RELOs ELIZABETH A. MARADIK JAMES A. MUELLER THERESE J. DORAU 1316 COUNTY -CITY BUILDING 227 w.]EFFERSON BOULEVARD SOUTH BEND. INDIANA 46601-1830 c4SavTxA� �L U W PEACR 1865 ,: > CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS September 27, 2016 Mr. Gregory A. Dudeck Dudeck Roofing & Sheet Metal, Inc. 1634 South Franklin St South Bend, IN 46614 PHONE 574/235-9251 FAX 574/235-9171 RE: Quotation Award — Leighton Plaza Parking Garage Vent Pan Replacement Project No. 116-091 Dear Mr. Dudeck: The Board of Public Works, at its meeting held on September 27, 2016, awarded the above referenced quotation to Slatile Roofing Inc. in the amount of $12,500.00. We thank you for bidding and hope you will bid with us again in the future. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk GARY A. GILOT DAVID P. RELOS ELIZABETH A. MARADIK TAMES A. MUELLER THERESE J. DORAU CITY OF SOUTH BEND, INDIANA CONTRACTOR'S QUOTE FOR PUBLIC WORK PROJECT NAME: PROJECT NO. QUOTES DUE Leighton Plaza Parking Garage Vent Pan Replacement 116-091 September 13. 2016 (Must be completed for all quotes. Please type or print) Date: 09/13/2016 Firm: Slatile Roofing Inc. Address: 1703 S Ironwood Dr. City/State/Zip: South Bend, IN 46613 Telephone Number: 5( 74 ) 233-7485 Agent of Bidder (if Applicable): Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the public works project of: an the City of South Bend, Indiana, in accordance with plans and specifications prepared by: The City of South Bend, Department of Public Works and dated 09/13/2016 1 for the sum of (enter the Total Quote as shown on the Proposal) twelve thousand five hundred dollars ($ 12,500.00 ) (Enter Sum of Total Quote plus Alternates shown on Proposal) (Numerical) If alternative quotes apply, the undersigned submits a proposal for each in accordance with the notice. Any addendums attached will be specifically referenced at the applicable page. If additional units of material included in the contract are needed, the cost of units must be the same as that shown in the original contract if accepted by the City of South Bend. If the quote is to be awarded on a unit basis, the itemization of the units shall be shown on a separate attachment. / By 1'-^ a ictiv Wl (Signature) Gerald Longerot, President (Printed Name of Person Signing) ACCEPTANCE The above quote is accepted this -)% day of y17 200 Subject to the following conditions: BOD OF PIJBLI�S Gary of Presi ent Elizabeth A: Maradik, Member JaYs A. Mueller, Member Version 10/1/2015 Page - 7 Public Works Quote BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA PUBLIC WORKS CONTRACT THIS AGREEMENT, made and entered into this 27"' Day of September, 2016, by and between, Slatile Roofing and Sheet Metal Inc., 1703 South Ironwood Drive, South Bend, Indiana 46613, HEREINAFTER called the Contractor, and the Board of Public Works herein called the "Board". WITNESSETH: That the Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: PROJECT NO. LEIGHTON PLAZA PARKING GARAGE VENT PAN REPLACEMENT DESCRIPTION: 116-091 COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $12,500.00 FUNDING: PARKING GARAGE FUND (601.0462 645 31 06) The unit prices for this improvement were those prices as received and accepted by the Board on the 13" Day of September, 2016. The Contractor further agrees to notify the Engineer when this improvement is completed. This notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractors final estimate will be presented to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of a Waiver of Lien. BOARD OF PUBLIC WORKS 9 n �L n � . Gary A. ilot, ✓✓President avid P. Relos, Me her Therese J. Drbrau, Member SLATILE ROOFING AND SHEET METAL, INC. Elizabeth A. Maradik, Member Printed Name $test:LindaM.M A. Mueller, Member Signature in, lerk CERTIFICATION (To be completed if Contractor is a Corporation) 1, , certify that I am Secretary of the Corporation named as Contractor herein; that who signed this Agreement on behalf of the Contractor was then of said Corporation; that said agreement was duly signed for and in behalf of said Corporation by authority of its governing body, and is within the scope of its corporate powers. Secretary Corporate Seal BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 09/21/16 Name Toy Villa Department Engineering BPW Date 09/27/16 Phone Extension 5920 Required Prior to Submittal to Board Legal ❑ Attorney Name Controller El greater review is required for all Contracts $5,000.00 or more and greater than one year in length per the City Purchasing Policy Purchasing ❑ Check the Appropriate Item Type — Required for All Submissions ❑ Agreement ❑ Contract ❑ Proposal ❑ Addendum ❑ Professional Services ❑ Resolution ❑ Bid Opening ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ® Quote Award ❑ Change Order No. ❑ C/O & PCA No. ❑ PCA ❑ Ease/Encroach. ❑ Traffic Control ❑ Other: Company or Vendor Name New Vendor MBE/WBE Contractor MBE/WBE Contractor Requested Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description Amount of Required Information ❑ No ❑ Yes Name of Compan Leighton Plaza Parking Garage Vent Pan Replacement 116-091 Parking Garage Fund 601.0462.645.31.06 $ 12,500.00 ❑ Required Contractor's Certification Form Attached (Non - Collusion, Non -Discrimination, Non -Debarment, E-Verify, Iran, etc.) Increase Decrease Previous Amount Current Percent of Change: New Amount Total Percent of Change: Copy Original ® ❑ ❑ ❑ For Change Orders Dispersal After Approval Aaron Kobb, Debrah Jen INTER -OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Linda M. Martin, Clerk Board of Public Works FROM: Toy Villa, Construction Manager SUBJECT: Leighton Plaza Parking Garage Vent Pan Replacement Project No. 116-091 DATE: September 20, 2016 On September 13, 2016, the Board of Public Works opened and read quotes for the above project. The bidders ranked as follows: Bidder Bid Amount 1. Slatile Roofing, Inc. $ 12,500.00 2. Dudeck Roofing & Sheet Metal, Inc. $ 20,190.00 3. The Division of Engineering has reviewed all of the bids and recommends that the Board award the contract to the lowest responsive / responsible bidder, Slatile Roofing. Inc. in the amount of 12 500.00. Community Investment has appropriated sufficient funds from the Parking Garage Fund (601-0462-645.31-06). Please call with your questions. (5920)