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HomeMy WebLinkAbout07/11/88 Board of Public Works MinutesREGULAR MEETING JULY 11, 1988 The regular meeting of the Board of Public Works was convened at 9:32 a.m. on Monday, July 11, 1988, by Board President John E. Leszczynski, with Mr. Leszczynski and Mrs. Patricia E. DeClercq present. Board member Katherine Humphreys was not in attendance. Also present was Assistant City Attorney Marva J. Leonard -Dent. AGENDA ITEMS ADDED Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the following items were added to the agenda: 1. Traffic Control Device 2. Environmental Clean-up of Lots Report APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the minutes of the regular meeting of the Board held on July 5, 1988 were approved. OPENING AND AWARD OF BIDS - SALE OF ABANDONED VEHICLES This was the date set for receiving and opening of sealed bids for the sale of approximately twenty-eight (28) abandoned vehicles which have been stored at South Bend Auto Parts storage lot at 218 South Grant Street, South Bend, Indiana. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Ms. Nina Teske 54830 Pear Road South Bend, Indiana Vehicles No. 4 $19.00 9 12.00 13 10.00 16 33.00 25 23.00 Mr. Phillip D. Smith South Bend Auto Parts 307 W. Calvert South Bend, Indiana Vehicles No. 1 $15.00 Vehicles No. 15 $15.00 2 15.00 16 15.00 3 15.00 17 15.00 4 15.00 18 15.00 5 15.00 19 15.00 6 16.00 20 15.00 7 10.00 21 15.00 8 15.00 22 15.00 9 15.00 23 15.00 10 15.00 24 25.00 11 15.00 25 100.00 12 15.00 26 15.00 13 15.00 27 15.00 14 15.00 28 25.00 LJ 1 REGULAR MEETING JULY 11, 1988 Mr. David Kurtz 7635 W. Eureka Rd. Vehicles No. 3 $10.56 Vehicles No. 22 $ 7.97 5 10.76 23 10.93 9 12.67 24 12.63 11 12.76 25 27.76 16 15.97 26 18.68 18 10.76 27 12.76 21 9.76 28 9.76 Mr. Gene Hancz Steve & Gene's Auto Truck Salvage 3109 Gertrude, P.O. Box 2883 South Bend, Indiana 46680 Vehicles No. 1 $ 3.00 Vehicles No. 15 $ 3.00 2 3.00 16 3.00 3 3.00 17 3.00 4 3.00 18 3.00 5 3.00 19 3.00 6 3.00 20 3.00 7 1.00 21 3.00 8 3.00 22 3.00 9 3.00 23 3.00 10 3.00 24 3.00 11 3.00 25 3.00 12 3.00 26 3.00 13 3.00 27 3.00 14 3.00 28 3.00 Mr. Robert Taver Auto World 1700 S. Union Mishawaka, Indiana 46544 Vehicle No. 16 $30.00 Mr. Sam Stambaugh 217 N. Albert South Bend, Indiana Vehicles No. 16 $31.00 25 77.00 26 86.00 Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above bids were referred to the Department of Code Enforcement for immediate review and recommendation in order that an award could be made prior to adjournment of the meeting. Following that review, upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the following bids were awarded: Nina Teske - Vehicles No. 4 $19.00 16 33.00 TOTAL: $52.00 REGULAR MEETING JULY 11, 1988 1 1 APPROVE EMERGENCY SHELTER GRANT SUBCONTRACT AGREEMENTS - UNITED RELIGIOUS COMMUNITY AND YOUTH SERVICE BUREAU Mr. Ted Leverman, Bureau of Housing, was present and advised the Board that last year the Bureau of Housing received funds from the State for emergency shelter and subcontracts were awarded to the United Religious Community and the Youth Service Bureau for the period July 1, 1987 to June 30, 1988. The Agreements submitted today for approval are for the period January 1, 1988 to December 31, 1988. Mr. Leverman advised that the Bureau was waiting until the funds from the prior Agreement were spent before entering into these new Agreements. He further advised that the Agreement with United Religious Community is in the amount of $14,312.00 and the Agreement with the Youth Service Bureau is in the amount of $9,095.00. In the accompanying letter to the Board submitted with the Agreements, Ms. Kathryn Baumgartner, Director, Bureau of Housing, advised that the City is in receipt of an Emergency Shelter Grant from the Indiana State Department of Human Services. Two (2) agencies, the United Religious Community and the Youth Service Bureau, will administer these funds. Ms. Baumgartner further stated that the United Religious Community provides shelter for homeless adults and the Youth Service Bureau shelters runaways and youth at risk. Each agency possesses a proven track record and tremendous respect for the services they provide our community. She further stated that a total of $23,407.00 in Emergency Shelter Grant Funds were received. URC will receive a grant of $14,312.00 to pay for rent, utilities, supplies and some social services related to the operation of their homeless shelter. YSB will receive $9,095.00 to pay for operating expenses at the Safe Station. These two (2) agencies have expended the Emergency Shelter Grant funds awarded to them in 1987 through the contract which expired on June 30, 1987. She further stated that the Agreements submitted today set -out the requirements for the administration of the Emergency Shelter Grant. Therefore, upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the Agreements as submitted today were approved and executed. APPROVE PURCHASE AGREEMENT - SALE OF CITY -OWNED PROPERTY AT 2221 MEADE STREET In accordance with the acceptance of the counteroffer of $177.50 as submitted by Mr. David C. Popielski, 1523 West Sample Street, South Bend, Indiana, for the purchase of the City -owned lot at 2221 Meade Street, the appropriate Purchase Agreement was submitted at this time for Board approval. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Purchase Agreement was approved and the matter referred to the City Attorney's office for the preparation of the appropriate Quit -Claim Deed. ADOPTION OF RESOLUTION NOS. 19-1988 AND 20- SERVICE REVOLVERS (POLICE DEPARTMENT) Upon a motion and carried, disposing of - DISPOSAL OF made by Mrs. DeClercq, seconded by Mr. Leszczynski the following Resolution Nos. 19-1988 and 20-1988 Police Department revolvers were adopted: RESOLUTION NO. 19-1988 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and REGULAR MEETING JULY 11, 1988 longer needed by the City and is unfit for the purpose for which it was intended and has an estimated fair market value of less than Five Hundred Dollars ($500.00). BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. ADOPTED this llth day of July, 1988. BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND s/John E. Leszczynski s/Patricia E. DeClercq ATTEST: s/Sandra M. Parmerlee, Clerk APPROVE CHANGE ORDER AND EXTRA WORK AGREEMENT - LOGAN STREET WIDENING PROJECT PHASE I & II Mr. Leszczynski advised that submitted to the Board is an Indiana Department of Highways Recommended Change in Plans, Materials or Quantities form (change order) for Phase I of the Logan Street widening project which indicates an increased cost of $62,147.72. It was noted that this increase is the result of changes to six (6) contract items. Additionally submitted was an Indiana Department of Highways Extra Work Agreement for Phase II of the Logan Street widening project which adds $11,285.00 to the total amount of the project. The extra work is described as the cost for removing one water meter manhole and relocating the manhole and associated water line and meter. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Recommended Change in Plans, Materials or Quantities (change order) and Extra Work Agreement as submitted were approved and executed. APPROVE PROPOSAL FOR ENGINEERING SERVICES - OLD FREDRICKSON PROPERTY (LA SALLE AT LAFAYETTE) Mr. Leszczynski advised that submitted to the Board today for approval and execution is a Proposal for engineering and surveying services for the Old Fredrickson property located at LaSalle at Lafayette as submitted by Ken Herceg & Associates, Inc., 425 North Michigan Street, Suite 208, South Bend, Indiana. Mr. Leszczynski further advised that this Proposal was prepared for the Department of Economic Development in their efforts to keep with the theme of the downtown area in terms of continuity in trees, walks, curbs and lighting placement. The Proposal indicates that Ken Herceg and Associates, Inc., shall be paid $1,600.00 for survey, drafting, engineering and reimbursements and $600.00 for the services of a technician. Therefore, upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the Proposal as submitted was approved and executed. APPROVE AMENDED IRREVOCABLE LETTER OF CREDIT - CROSS CREEK. INC. Mr. Michael P. Meeks, Director, Division of Engineering and Mr. Melvin B. Humphrey, Bureau of Design and Construction, submitted to the Board an Amended Irrevocable Standby Letter of Credit No. 5-8792 in the amount of $352,000.00, expiring on November 18, 1988 from Cross Creek, Inc., South Bend, Indiana, on behalf of the City of South Bend, as their guarantee to complete construction of all public improvements within the limits of Phase II Cross Creek Estates. The Irrevocable Standby Letter of Credit No. 5-8702 was issued by Trustcorp Bank, South Bend, P.O. Box 6, South Bend, Indiana. REGULAR MEETING JULY 11, 1988 APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the following one (1) traffic control device was approved: 1. NEW INSTALLATION OF TRAFFIC SIGNAL, REMOVAL OF STOP SIGN - Ireland & High. (Actuation of installed traffic signal) . FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of sixty -:five (65) properties cleaned was submitted. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the report as submitted was filed. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, Certificates of Insurance from the following were accepted and filed: 1. Ritschard Bros., Inc. 1204 West Sample Street South Bend, Indiana 2. Ziolkowski Construction, Inc. 1005 South Lafayette Blvd., P.O. Box 1106 South Bend, Indiana APPROVE EXCAVATION BONDS Mr. Leszczynski advised that Mr. Mel Humphrey, Engineering Department, recommends that Excavation Bonds for the following be_ approved: - Ritschard Brothers, Inc. Eff. 7/7/88 - Excavating Engineers, Inc. Eff. 7/11/88 Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the recommendation was accepted and the bonds approved. APPROVE CLAIMS Mr. Juan Manigault, Executive Director, St. Joseph County Job Training Program, submitted a list containing sixty-three (63) claims and recommended approval. Additionally, Chief Deputy Controller John D. Leisenring, submitted Claim Docket No. 10552 through Claim Docket No. 10823 and recommended approval. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the claims were approved and the reports as submitted were filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the meeting adjourned at 9:54 a.m. Joy^ E. Le�zyn Patricia ATT ST : Z�,1 —" 'g, Sandra M. Parmerlee, Clerk eClercq REGULAR MEETING JULY 11, 1988 Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Letter of Credit as submitted was approved. DENY REQUEST OF YELLOW CAB COMPANY FOR TAXICAB STAND ON THE NORTH SIDE OF THE 200 BLOCK OF WEST WASHINGTON STREET NEAR THE ENTRANCE OF THE HOLIDAY INN Mr. Leszczynski advised that the Bureau of Traffic and Lighting and the Police Department Traffic Division have reviewed the above referred to request submitted to the Board on June 20, 1988 and recommend denial. Denial is based on the fact that the area desired for the taxicab stand is already heavily congested. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the recommendation was accepted and the request denied. FILING OF APPLICATION FOR BIDDER QUALIFICATION Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the following application for bidder qualification was accepted for filing and referred to the Affirmative Action Review Committee for review and recommendation: 1. Bonded Chemicals Corporation 200 South Jackson Street P.O. Box 1870 Lima, Ohio APPROVE SIDEWALK SALE PERMIT APPLICATIONS Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the following Sidewalk Sale Permit applications were approved: 1. NAME: LITTLE BLESSINGS BOUTIQUE ADDRESS: 2123 Miami Street BY: Janet Koucouthakis, Manager DATES: July 21, 22, 23, 1988 2. NAME: KIT AND COMPANY ADDRESS: 2122 Miami Street BY: Kit Bajdek DATES: July 21, 22, 23, 1988 3. NAME: MS SHOPPE, INC. ADDRESS: 113 West Colfax BY: Lillian Dawson DATES: July 14-15, 1988 4. NAME: STUDEBAKER NATIONAL MUSEUM, INC. ADDRESS: 120 South St. Joseph St. BY: Edna Kaeppler, Admin. Asst. DATES: August 3-4, 1988 APPROVE RUBBISH AND GARBAGE REMOVAL LICENSE APPLICATION Mr. Leszczynski advised that the following one (1) Rubbish and Garbage Removal license application has been received: 1. City of South Bend 3113 Riverside Dr., S.B. It was noted that inspections of the trucks to be used had been conducted by the Solid Waste Bureau and were found to be in compliance. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above license application was approved and referred to the Deputy Controller's office for issuance of a license. 1 REGULAR MEETING JULY 11, 1988 WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88, which mandates the Board of Public Works of the City of South Bend to determine that the service revolver of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and WHEREAS, Eugene M. Basker has retired from the South Bend Police Department after twenty (20) years of service and the Board of Public Safety of the City of South Bend has determined that he has retired in good standing; and WHEREAS, I.C. 36-1-11-6 permits and establishes procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that service revolver Serial No. 250K157 a .357 caliber Smith and Wesson revolver, is no longer needed by the City and is unfit for the purpose for which it was intended and has an estimated fair market value of less than Five Hundred Dollars ($500.00). BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. ADOPTED this llth day of July, 1988. BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND s/John E. Leszczynski s/Patricia E. DeClercq ATTEST: s/Sandra M. Parmerlee, Clerk RESOLUTION NO. 20-1988 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88, which mandates the Board of Public Works of the City of South Bend to determine that the service revolver of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and WHEREAS, Henry L. Kruszewski, Sr. has retired from the South Bend Police Department after thirty (30) years of service and the Board of Public Safety of the City of South Bend has determined that he has retired in good standing; and WHEREAS, I.C. 36-1-11-6 permits and establishes procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that service revolver Serial No. 249K968 a .357 caliber Smith and Wesson revolver, is no I 1 1 0 6 REGULAR MEETING JULY 11, 1988 South Bend Auto Parts - Vehicles No. 1 $15.00 2 15.00 3 15.00 5 15.00 6 15.00 7 10.00 8 15.00 9 15.00 10 15.00 11 15.00 12 15.00 13 15.00 14 15.00 15 15.00 17 15.00 18 15.00 19 15.00 20 15.00 21 15.00 22 15.00 23 15.00 24 25.00 25 100.00 27 15.00 28 25.00 TOTAL: $475.00 Sam Stambaugh - Vehicles No. 26 $86.00 GRAND TOTAL: $613.00 PUBLIC Mr. Leszczynski advised that pursuant to the request of Mr. Timothy Smith, 812 West 5th Street, Mishawaka, Indiana, for a Public Hearing before the Board of Public Works regarding the denial of his Precious Metals Dealer license application, this was the date set for the Board's Public Hearing regarding the denial. It was noted that on June 6, 1988, Katherine Humphreys, Director, Administration and Finance, advised Mr. Smith that his applica- tion for a City of South Bend Precious Metals Dealer license was being denied pursuant to Section 4-16 of the South Bend Municipal Code and is based on the fact that he gave false information on his application form. As Mr. Smith was not present and there was no one else present wishing to speak on this matter, upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the Public Hearing was closed. Further, Mr. Leszczynski made a motion that the Board affirm Ms. Humphreys' denial of the Precious Metals Dealer license application for Mr. Timothy Smith. Mrs. DeClercq seconded the motion and it carried. Members of the news media inquired why the license application was originally denied by Ms. Humphreys and were advised that Mr. Smith was not truthful in completing the application form in that he did have a prior conviction for felony burglary which he did not indicate. It was also noted that Mr. Smith has applied for a Secondhand Dealers License. As problems existed with parking at the location of the secondhand store, Mr. Smith has apparently dropped pursuit of that license. 1 LJ 11