HomeMy WebLinkAboutProcession - The Color Run1316 COUNTY -CITY BUILDING
227 W. JEFFERSON BOULEVARD
SOUTH BEND- INDIANA46601-1830
CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR
BOARD OF PUBLIC WORKS
September 27, 2016
The Color Run
Attn.: Jess Nelson
1957 S 4800 W
Salt Lake City, UT 84104
RE: Event: The Color Run
Date: October 8, 2016
Dear Ms. Nelson:
PHONE 574/235-9251
FAX 574/235-9171
The Board of Public Works, at its meeting held on September 27, 2016, approved your request
to conduct the above referenced event on October 8, 2016 from 7:00 a.m. to 4:00 p.m. subject
to receipt of Certificate of Insurance. Enclosed please find copy of your approved permit.
The South Bend Police and Traffic and Lighting Departments will supply traffic control.
Please call this office at (574) 235-9251 with further questions regarding this matter.
Sincerely,
Lin a M. Martin, Clerk
Enclosure
c: Gene Eyster, Police Department
Federico Rodriguez, Fire Department
Marcia Qualls, Streets
Paula Garis, Parks Department
GARY A. GILOT DAVID P. RELOS ELIZABETH A. MARADIK JAMEs A. MUELLER THERESE J. DORAU
INTER -OFFICE MEMORANDUM
BOARD OF PUBLIC WORKS
DATE SENT: 8/30/2016
TO:
Ed Gleckler, Traffic &Lighting
Federico Rodriguez, Fire Department
Matt Longfellow, Engineering
Paula Garis, Park Department
St.
Gene Eyster, Police Department
Adam Burck, Downtown South Bend
aburck@downtownsouthbend.com)
Marcia Qualls, Engineering
Legal Department
FROM:
Linda M. Martin, Clerk"i
SUBJECT:
PROCESSION RECOMMENDATION
SPONSOR:
The Color Run
DATE OF EVENT: October 8, 2016
DATE DUE: September 6. 2016
FAX OR E-MAIL TO: 235-9171 / Imartin(cDsouthbendin.aov
RECOMMENDATIONS AND COMMENTS:
By Date
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A.
APPLICATION FOR USE OF u o'
PUBLIC RIGHT-OF-WAY FOR PROCESSIONS
The Board of Public Works must have FOUR (4) weeks prior notice of the event.* 1865 "
Sponsor: The Color Run
Address: 1957 S. 4800 W
City: Salt Lake City
State: UT Zip:
Submitted By: Jess Nelson
84104 Phone: 208-604-3956
Sponsor may use the public right-of-way described as (describe route and attach map)
PLEASE NOTE: THE SOUTH BEND POLICE DEPARTMENT RESERVES THE RIGHT TO
CHANGE YOUR ROUTE FOR SAFETY PURPOSES
Event name: The Color Run
❑ The Boud of Public Works must have FOUR (4) weeks prior notice before event occurs
❑ All certificates of insurance, pre -paid costs, maps, and any other applicable information requested
or required by the Board of Public Works have been provided with this application
❑ The event shall be held on Oct 8 2016 and no other date
❑ Registration time for the event starts at 7 am a.m./p.m.
❑ Starting time of the procession is 9:00 atlmr./p.m.
❑ Estimated completion time is 4:00 Win,/p.m.
This event involves the use of the following roadways
{t] This event involves City streets
® This event involves County roads
❑ This event involves State highways
❑ This event involves use of a park (Must obtain permission from Park Board)
El I understand that I must arrange a meeting with all affected governmental agencies to
organize the above event (Call Marcia Qualls, Customer Service Manager, 235-5939
to organize meeting)
❑ This event involves the use of the sidewalk
❑ Participants must stay on the sidewalk and obey all traffic laws.
❑ This event is a local/region ational vent (Please circle the appropriate event type)
This event will be coordinated with the property owner/business where staging will take place
Updated 4/06/16 1
PERMIT/AGREEMENT
FOR A PROCESSION
1. Sponsor shall reimburse the Board for the actual cost to the City for the event, if deemed
necessary,
2. Sponsor shall provide to the Board a Certificate of Insurance showing a liability policy in
full force and effect with limits of $300,000.00 per occurrence and $5,000,000.00
aggregate and the City of South Bend listed as an additional named insured for this event.
3. Sponsor shall provide to the Board all additional licenses, permits and documentation
required for the event.
4. Sponsor agrees to abide by all terms and conditions of the Board's policy governing
walks, runs, parades or other similar event adopted by the Board on March 3, 1985.
5. In order to ensure public safety during the event, the Board agrees to furnish traffic
planning, materials, equipment and personnel as deemed necessary by the Police
Department Traffic Bureau, the Bureau of Traffic and Lighting, and, where applicable,
the Board of Park Commissioners.
6. Sponsor acknowledges that the Police Department reserves the right to change this route
for safety purposes.
In consideration for approval by the Board and the use of the sidewalks for the purposes
set out above, the undersigned agrees and undertakes to hold the Civil City of South
Bend, Indiana, free and harmless from any liability loss, costs, costs, damages or
expenses, including attorney fees, which the Civil City of South Bend may suffer or
incur, as a result of any claims or actions which may be made by any person, including a
participant in said activity, arising out of the approval of the request to use the sidewalks
indicated in the City of South Bend. The undersigned certifies that he/she is authorized to
bind the above mentioned sponsor to the terms hereof.
8. Notification of approvalldenial of this request will be issued by return of this form, upon
signed authorization by Ilse Board of Public Works
I understand the above rules and regulations and that this application may be denied based on
any false or incomplete information.
Sponsor Signature �M
Printed Name Jess Nelson
Title Event Director
OARD OF PUBLIC WORKS APPROVAL
Preside a er Me
Member NUmber Date
RETURN FORM TO: 2
Board of Public Works
1316 County -City Building
227 West Jefferson Boulevard
South Bend, IN 46601
Phone: (574) 235-9251 9 Fax: (574) 235-9171 • E-Mail: publicwks@southbendingov
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