Loading...
HomeMy WebLinkAbout06/27/88 Board of Public Works MinutesREGULAR MEETING JUNE 27, 1988 The regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, June 27, 1988, by Board President John E. Leszczynski, with Mr. Leszczynski and Ms. Katherine Humphreys present. Board member Patricia E. DeClercq was not in attendance. Also present was Board Attorney Marva J. Leonard -Dent. ANNOUNCEMENT OF NEXT MEETING DATE Mr. Leszczynski advised that due to the 4th of July holiday, the next regular meeting of the Board will be held on Tuesday, July 5, 1988. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Humphreys, seconded by Mr. Leszczynski and carried, the minutes of the regular meeting of the Board held on June 20, 1988 were approved. APPROVE MODIFICATION OF AWARD OF BID - ST. JOSEPH/WAYNE STREET PARKING FACILITY Mr. Leszczynski advised that the Board is in receipt of a letter from Ms. Ann Kolata, Deputy Executive Director, Department of Economic Development. In that letter, Ms. Kolata advised that at the Special Meeting of the Board held on June 16, 1988, the bid of Carl J. Reinke & Sons, Inc., 1216 West Sample Street, P.O. Box 3095, South Bend, Indiana, in the amount of $3,197,087.00 was awarded for the St. Joseph/Wayne Street Parking Facility Project. She further advised that since this construction will be financed with bond proceeds, the Board of Public Works should modify this award to state that the award is subject to the availability of bond proceeds. Ms. Kolata was present and advised that this is a technical correction since the project was bid with that condition in the Notice to Bidders. Therefore, upon a motion made by Ms. Humphreys, seconded by Mr. Leszczynski and carried, the bid award of June 16, 1988 was modified to indicate that the award is subject to the availability of bond proceeds. APPROVE REQUEST TO ADVERTISE FOR THE RECEI. - NILES In a Memorandum to the Board, Mr. Michael P. Meeks, Director, Division of Engineering, requested that the Board advertise for the receipt of bids for the Niles Avenue Phase II Project. Mr. Leszczynski advised that this project entails the widening of Niles from Cedar to LaSalle as well as the installation of street lighting, curbs, sidewalks and drainage. Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the request was approved. ADOPT RESOLUTION NO. 16-1988 - DISPOSAL OF SERVICE REVOLVER - POLICE DEPARTMENT Mr. Leszczynski advised that pursuant to a new ordinance which was passed by the Common Council setting out a procedure for the disposal of a service revolver of a police officer that retires in good standing, the following Resolution declares that the service revolver is no longer needed by the City and should be disposed of accordingly. Therefore, upon a motion made by Ms. Humphreys, seconded by Mr. Leszczynski and carried, the following Resolution No. 16-1988 was adopted: RESOLUTION NO. 16-1988 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and REGULAR MEETING JUNE 27, 1988 WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88, which mandates the Board of Public Works of the City of South Bend to determine that the service revolver of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and WHEREAS, Cloyde F. Coffman, Jr. has retired from the South Bend Police Department after twenty-two (22) years of service and the Board of Public Safety of the City of South Bend has determined that he has retired in good standing; and WHEREAS, I.C. 36-1-11-6 permits and establishes procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that service revolver Serial No. 250K425 a .357 caliber Smith and Wesson revolver, is no longer needed by the City and is unfit for the purpose for which it was intended and has an estimated fair market value of less than Five Hundred Dollars ($500.00). BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. ADOPTED this 27th day of June, 1988. BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND s/John E. Leszczynski s/Patricia E. DeClercq s/Katherine Humphreys ATTEST: s/Sandra M. Parmerlee, Clerk APPROVE APPLICATIONS_ FOR BIDDER QUALIFICATION/CERTIFICATION In a Memorandum to the Board, Mr. Jimmy Scott, on behalf of the Affirmative Action Review Committee, advised that after complete review, the Committee has found that the following companies have met the requirements of the South Bend Affirmative Action Ordinance: 1. Ambulance Sales and Ambulance Service 2. McLain Specialty Vehicles Company 3. Transamerica - Commercial Finance 4. Hagerman Construction 5. Midwest Collection Services, Inc. 6. R.S.V.P., Inc. 7. McCoy Miller, Inc. Therefore, it is the Committee's recommendation that the above listed companies be approved as qualified City bidders. Upon a motion made by Ms. Humphreys, seconded by Mr. Leszczynski and carried, the recommendation was accepted and the applications approved. AWARD BID - ONE (1) TYPE I FULLY EQUIPPED MODULAR AMBULANCE FOR THE SOUTH BEND FIRE DEPARTMENT Fire Chief Luther Taylor advised the Board that after carefully reviewing the bids received on June 20, 1988 for the above referred to equipment, the Department recommends that the Board accept the bid submitted by McCoy Miller, 53404 C.R. 13, Elkhart, -: 92 REGULAR MEETING JUNE 27, 1988 Indiana, in the amount of $70,879.00 with a three (3) year lease purchase package price of $81,868.74 and an interest rate of 7.7%. Fire Chief Luther Taylor was present and advised that a concern of the Department was that McCoy Miller originally indicated that delivery of the ambulance would take three and one-half (3 1/2) months. However, McCoy Miller has now advised, and stated in a Memorandum of Agreement, that the ambulance will be delivered in sixty (60) days and that a penalty charge of $500.00 per day will be assessed should they not meet that delivery schedule. Therefore, upon a motion made by Ms. Humphreys, seconded by Mr. Leszczynski and carried, the recommendation was accepted and the bid awarded. APPROVE CARNIVAL AND CIRCUS LICENSE APPLICATION Mr. Leszczynski advised that the Board is in receipt of a Carnival and Circus license application as submitted by Jennifer Brickley, 52011 Farmington Square Road, Granger, Indiana, on behalf of Circus Flora, to conduct a circus from July 21-25, 1988 on the Shopper's Park Free lot located in downtown South Bend. Mr. Leszczynski advised that various City departments and bureaus have reviewed this request and several meetings have been held to discuss the arrangements for this event. Based on those meetings, it is the recommendation of the departments having reviewed this application, that the application be approved as submitted. Therefore, upon a motion made by Ms. Humphreys, seconded by Mr. Leszczynski and carried, the application was approved. REQUEST TO CLOSE DAYTON STREET, BETWEEN HIGH AND DALE STREET, FOR A NEIGHBORHOOD_ BLOCK PARTY ON JULY 8, 1988 - REFERRED In a letter to the Board, Ms. Roberta Crossley, 910 East Dayton Street, South Bend, Indiana, requested that Dayton Street, between High and Dale, be closed for a neighborhood block party on July 8, 1988 from 5:00 p.m. to 12:00 midnight. Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. APPROVE BLOCK PARTY REQUESTS: 1. SOUTH STREET, FROM SUNNYSIDE TO LONGF 2. HAWTHORNE, FROM COLFAX TO MC KINLEY - 3. PARKOVASH, FROM LAFAYETTE TO IRO UOIS 4. BLACKFORD DRIVE WEST - JULY 3, 1988 5. DALE, BETWEEN 900-1000 BLOCKS OF ECKM 6. 1800 BLOCK OF W 7. 500 BLOCK OF BI: 8. WAYNE STREET, B: 9. 1400 BLOCK OF W. 10. 900 BLOCK OF NO' 11. BOWMAN, FROM CA: 12. 1300 BLOCK OF A. - JULY 4, 1 JULY 9. 1988 - JULY R - JULY 4, 1988 LL - JULY 3, 1988 EN ESTHER AND GREEN STREET - JULY 3, 1988 ADAMS STREET - AUGUST NE TO ROBINSON - JULY LD, BETWEEN LEER AND AND IRVINGTON - JULY LAWN - JULY 4, 1988 It CL 1988 1988 P - T Mr. Leszczynski advised that the Bureau of Traffic and Lighting and the Police Department have reviewed the above referred to block party requests which were submitted to the Board on June 6, 13 and 20, 1988 and recommend approval. It was noted that the request to close Bowman, from Caroline to Robinson, on July 4, 1988, from 3:00 p.m. to 12:00 midnight, submitted by Mr. Ray Bush, Sr., 1625 East Bowman and signed by seventeen (17) residents of the neighborhood and the request to u 1 1 REGULAR MEETING JUNE 27, 1988 1 1 close the 1300 block of Altgeld Street, between Leer and Clyde Streets on July 4, 1988 from 2:00 p.m. to 12:00 midnight, as submitted by Ms. Janice McCurdie, 1307 East Altgeld Street, were not previously submitted to the Board for referral because they were recently received but they have been reviewed by the Bureau of Traffic and Lighting and Police Department Traffic Division and recommended for approval. Therefore, upon a motion made by Ms. Humphreys, seconded by Mr. Leszczynski and carried, the recommendations were accepted and the requests approved. APPROVE REQUEST OF OUR LADY OF HUNGARY HOME AND SCHOOL ASSOCIATION TO CLOSE PORTION OF SOUTH CHAPIN STREET IN CONJUNCTION WITH SCHOOL FUN FAIR - JULY 30, 1988 Mr. Leszczynski advised that the Bureau of Traffic and Lighting and the Police Department Traffic Division have reviewed the above referred to request submitted to the Board on May 23, 1988 and recommend approval. Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the recommendation was accepted and the request approved. APPROVE REQUEST OF ST. JOSEPH COUNTY CHAPTER OF THE NATIONAL CHILD SAFETY COUNCIL TO CONDUCT INTERSECTION SOLICITATIONS - JULY 9, 1988 Mr. Leszczynski advised that the Bureau of Traffic and Lighting and the Police Department Traffic Division have reviewed the above referred to request submitted to the Board on June 20, 1988. Based on the concerns of both the Bureau and the Police Department that solicitors stay on the sidewalks and do not enter the street for solicitations, this request was approved subject to all solicitations taking place from the sidewalk on corner areas only. Therefore, upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the request was approved subject to the sponsors soliciting from the sidewalks only. APPROVE REQUEST FOR FLAT RATE PARKING FEE FOR ETHNIC FESTIVAL - JULY 2-3, 1988 In a Memorandum to the Board, Ms. Mikki Dobski, Director, Office of Community Affairs, requested permission to provide parking at both municipal garages for a flat rate of $1.00 per day on Saturday and Sunday, July 2 & 3, 1988 during the Ethnic Festival. Upon a motion made by Ms. Humphreys, seconded by Mr. Leszczynski and carried, the request was approved. APPROVE AND/OR RELEASE CONTRACTORS AND EXCAVATION BONDS Mr. Melvin Humphrey, Engineering Department, recommended that the following Excavation and Contractors Bonds be approved and/or released as indicated below: EXCAVATION - Michiana Sewer Service Release Eff. 7/13/88 CONTRACTORS - Lucio Ortiz Approve Retro. to 6/21/88 - Thomas J. Millard Approve Retro. to 6/17/88 - Jerry Bryant, d/b/a Approve Retro. to 6/20/88 J.W. Bryant Custom Concrete Therefore, upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the recommendation was accepted and the bonds approved and/or released as indicated above. REGULAR MEETING JUNE 27. 1988 FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of ninety-three (93) properties cleaned from June 20, 1988 through June 24, 1988, was submitted. Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the report as submitted was filed. APPROVE CLAIMS Mr. Juan Manigault, Executive Director, St. Joseph County Job Training Program, submitted a list containing ninety-seven (97) claims and recommended approval. Additionally, Chief Deputy Controller John D. Leisenring, submitted Claim Docket No. 9891 through 10146 and Claim Docket No. 10149'through 10226 and recommended approval. Upon a motion made by Ms. Humphreys, seconded by Mr. Leszczynski and carried, the claims were approved and the reports as submitted were filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the meeting adjourned at 9:45 a.m. ATTEST A A� Y Ju Sandra M. Parmerlee, Clerk 1