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HomeMy WebLinkAbout06/13/88 Board of Public Works MinutesUM REGULAR MEETING JUNE 13, 1988 The regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, June 13, 1988, by President John E. Leszczynski, with Mr. Leszczynski, Mrs. Patricia E. DeClercq and Ms. Katherine.Humphreys present. Also present.was Board Attorney Marva J. Leonard -Dent. ANNOUNCEMENT OF SPECIAL MEETING DATE Mr. Leszczynski advised that a Special Meeting of the Board will be held on Thursday, June 16, 1988 at 9:30 a.m. to award the bid for the St. Joseph/Wayne Parking Facility. AGENDA ITEMS ADDED Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the following items were added to the agenda: 1. To close 500 block of Birdsell for a neighborhood block party. 2. To conduct the following events in conjunction with the Ethnic Festival: - Muscular Dystrophy Bed Race - July 3, 1988 - Ethnic Festival 5K Run - July 4, 1988 - Vietnam Veterans Silent March - July 2, 1988. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the minutes of the June 6, 1988, regular meeting of the Board were approved. OPENING OF BIDS - ST. JOSEPH/WAYNE PARKING FACILITY This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. Board Attorney Marva J. Leonard -Dent advised that the bid submitted by Carl J. Reinke & Sons contained a fatal defect in that the notary was not legal as it did not contain a notary seal. Therefore, upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the bid submitted by Carl J. Reinke & Sons was rejected. However, due to the discovery that the original bid submitted by Carl J. Reinke & Sons did contain the proper notary seal but the copy reviewed by the Board attorney did not, Mr. Leszczynski made a motion that the prior rejection of the bid be rescinded. Mrs. DeClercq seconded the motion and it carried. Therefore, the following bids were opened and publicly read: HARRY H. VERKLER, CONTRACTOR, INC. 645 North Wilber Street South Bend, Indiana 46628 Bid was signed by Fred H. Lusk, President, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. BID - TOTAL PROJECT: $3,585,000.00 ALTERNATES: A: Class "S" Sealer System $ 25,000.00 Class "H" Sealer System $ 40 000.00 B: Traffic Topping Guarantee Exten. $ 2,500.00 C: Expansion Joint Guarantee Exten. $ 2,000.00 D: Brick Veneer $130,000.00 E: Install Microsilica Concrete $ 95,000.00 F: Programable Card Reader System $ 9,985.00 G: Traffic Topping System -Class "C" $ 13,000.00 Class "E" $ 15,000.00 [1 1 REGULAR MEETING JUNE 13, 1988 HAGERMAN CONSTRUCTION CORPORATION P.O. Box 10690 Fort Wayne, Indiana 46853-0690 Bid was signed by Mark F. Hagerman, President, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. BID - TOTAL PROJECT: 13,336,000,00 ALTERNATES: A: Class "S" Sealer System $ 21,700.00 Class "H" Sealer System $ 32,000.00 B: Traffic Topping Guarantee Exten. $ 1,040.00 C: Expansion Joint Guarantee Exten. $ 770.00 D: Brick Veneer $125,000.00 E: Install Microsilica Concrete $ 84,200.00 F: Programable Card Reader System $ 9,700.00 G: Traffic Topping System $ 11,700.00 H.G. CHRISTMAN CONSTRUCTION COMPANY, INC. 850 South Fellows Street South Bend, Indiana Bid was signed by Howard E. Emmons, President, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. BID - TOTAL PROJECT: $4,088,000.00 ALTERNATES: A: Class "S" Sealer System $ 23,000.00 Class "H" Sealer System $ 39,000.00 B: Traffic Topping Guarantee Exten. $ 1,000.00 C: Expansion Joint Guarantee Exten. $ 1,000.00 D: Brick Veneer $160,000.00 E: F: Install Microsilica Concrete Programable Card Reader System $ $ 84,000.00 8,000.00 G: Traffic Topping System -Class "C" $ 11,000.00 Class "E" $ 13,000.00 CASTEEL CONSTRUCTION CORPORATION 23186 West Ireland Road P.O. Box 628 South Bend, Indiana Bid was signed by Richard W. Plawecki, Vice -President, Non - Collusion Affidavit was in order and a 5% Bid Bond was submitted. BID - TOTAL PROJECT: $3,520,000.00 ALTERNATES: A: Class "S" Sealer System $ 24,000.00 Class "H" Sealer System $ 37,000.00 B: Traffic Topping Guarantee Exten. $ 2,000.00 C: Expansion Joint Guarantee Exten. $ 5,000.00 D: Brick Veneer $ 50,000.00 E: Install Microsilica Concrete $110,000.00 F: Programable Card Reader System $ 7,000.00 G: Traffic Topping System $ 16,000.00 CARL J. REINKE & SONS, INC. 1216 West Sample Street P.O. Box 3095 South Bend, Indiana 46619 Bid was signed by Harold G. Reinke Jr., President, Non - Collusion Affidavit was in order and a 5% Bid Bond was submitted. 6 REGULAR MEETING JUNE 13, 1988 BID - TOTAL PROJECT: $3,066,000.00 ALTERNATES: A: Class "S" Sealer System $ 23,956.00 Class "H" Sealer System $ 29,597.00 B: Traffic Topping Guarantee Exten. $ 2,100.00 C: Expansion Joint Guarantee Exten. $ 1,500.00 D: Brick Veneer $ 30,246.00 E: Install Microsilica Concrete $ 78,157.00 F: Programable Card Reader System $ 10,054.00 G: Traffic Topping System $ 11,130.00 Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the bids were referred to the Engineering Department for review and recommendation. APPROVE COMMUNITY DEVELOPMENT ADDENDA Ms. Betsy Harriman, Office of Community Development, submitted to the Board the following two (2) Community Development Addenda for approval: ADDENDUM II NEIGHBORHOOD BUSINESS DEVELOPMENT CORPORATION CITYWIDE COMMERCIAL LOAN FUND ACTIVITY Addendum II indicates a time extension as well as some minor guideline changes. Ms. Harriman advised that the minor changes involve the handling of payments coming back for loans and also that loans over $30,000 must be submitted to the City for approval in addition to the loan Board. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the above referred to Addendum II was approved and executed. ADDENDUM I NEIGHBORHOOD BUSINESS DEVELOPMENT CORPORATION CITYWIDE COMMERCIAL LOAN FUND ACTIVITY Ms. Betsy Harriman, Office of Community Development, advised that this Addendum adds $25,000.00 to the Contract amount and also contains the same guideline changes as indicated in Addendum II as outlined above. She further stated that these Addenda submitted to the Board today for approval are for the same activity but are for different years. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, Addendum I was approved and executed REQUEST TO CLOSE 700-800 BLOCKS OF SYLVAN LANE FOR NEIGHBORHOOD BLOCK PARTY ON JULY 4, 1988, TAKEN UNDER ADVISEMENT UNTIL JUNE 20, 1988 Mr. Leszczynski advised that on May 31, 1988, the Board received a request in the form of a Petition to close the 700-800 blocks of Sylvan Lane for a neighborhood block party on July 4, 1988 from 12:00 noon until 12:00 midnight. Mr. Leszczynski further advised that due to a number of concerns of the Board, both the Petitioner and residents of the neighborhood opposed to the closing of the street were invited to present their concerns to the Board today. Mr. Frank Gerbasich, 828 Sylvan Lane, South Bend, Indiana, addressed the Board and advised that he is not opposed to the closing of the street for a neighborhood block party, but is opposed to the closing of the street for a party on the 4th of July. He stated that one-fourth of the residents have not been invited and it will not be a block party in the sense of the 1 REGULAR MEETING JUNE 13, 1988 word. Mr. Gerbasich then recalled for the Board previous 4th of July festivities in the neighborhood which resulted in residents being shot at with fireworks and damage being done to residences. Mr. Gerbasich stated that he observed minors drinking and fireworks being thrown at passing vehicles, including a police car, and at nearby residents. Further, he advised that these activities continued until 3:00 a.m. Mrs. Joseph D'Angelo, 804 Sylvan Lane, South Bend, Indiana, submitted to the Board a Petition signed by residents of the area opposed to the closing of the street for a block party on the 4th of July. She also submitted photographs of damage done last year during 4th of July activities on her street as well as a letter she received from the City Attorney's office regarding these problems. Mrs. D'Angelo also recalled for the Board the problems that occurred on the 4th of July in 1987. She stated that people get drunk, illegal fireworks are used and are shot at passing cars, people urinate in the yards and music is played very loud until 3:00 a.m. in the morning. Mrs. D'Angelo further advised that a nearby resident who is a County Police Officer also participated in the 4th of July activities last year. She stated that residents do not want this to occur again this year. Mrs. D'Angelo further advised the Board that her neighbor, Mr. Randy Ritschard, was advised by the prosecutor that he would not be allowed to shoot fireworks at his residence. She informed the Board that Mr. Ritschard therefore goes down the block and shoots them off near Mr. Gerbasich's residence. Mrs. D'Angelo stated that she won the case against Mr. Ritschard for the damage done to her home by the fireworks he was using last year. Ms. Diane Bilinski, 720 Lombardy, South Bend, Indiana, Petitioner, advised the Board that she has lived with her boyfriend, Mr. Randy Ritschard, at 809 Sylvan Lane for one (1) and one-half (1/2) years. She stated that Mrs. D'Angelo did make a lot of points that were correct, however, minors are not served alcoholic beverages. She further stated that some of the residents of the neighborhood are planning a corn and sausage roast on the 4th of July and that the people who signed the Petition which she submitted are in favor of the street closing. She advised that she has not purchased fireworks and that they do not shoot rockets on purpose contrary to the negative statements made earlier. She informed the Board that some of the residents commented that they enjoyed the fireworks that occurred in the neighborhood last year. Ms. Bilinski further stated that they are not a bunch of drunks, they do not urinate in the yards and that they want to stay in their neighborhood for a 4th of July celebration. She reiterated that the people who signed the Petition are in favor of the street closing. She concluded her statements by indicating that they plan to have the corn and sausage roast regardless of whether the street closing is approved or not approved as there are several other families on the block that are interested in participating. She advised that beer would be served. In response to Mr. Leszczynski's inquiry, Ms. Bilinski stated that this block party is for neighbors only and friends and relatives are not invited to participate. She stated that as the food and beverage cost will be shared among the neighbors, only the neighborhood is invited. She also stated that there are children in the neighborhood and their safety is also a concern. In response to Ms. Humphreys' inquiry of what points made by Mrs. D'Angelo Ms. Bilinski agrees with, Ms. Bilinski stated that in the past the parties have lasted into the evenings and when the police are called they are asked that the noise be held down. Also that the County Police Officer referred to by Mrs. D'Angelo that participated in the party last year did so as he is a neighbor, is off -duty and did contribute to the cost of the party. IM REGULAR MEETING JUNE 13, 1988 In response to Mr. Leszczynski's inquiries, Ms. Bilinski advised that her boyfriend's address is 809 Sylvan Lane and that the 700-800 blocks were asked to be closed as the street is an arc street and to prevent any vehicles from coming down the street both the 700 and 800 blocks were asked to be closed as the blocks are not divided by an intersection. Mrs. DeClercq stated that she has several concerns regarding this request. She indicated that it appears that most of the people signing the Petition live on the 700 block of Sylvan Lane. It was discovered, however, that Mrs. DeClercq did not have the second page of the Petition which indicated that an additional six (6) residents living in the 800 block of Sylvan Lane signed the Petition. She stated that her other concerns were the use of illegal fireworks in the past and their potential use this year, that the hours for the street closure are too long and beyond the normal hours for street closures approved by the Board in the past and concerns about the possible violation of the City's noise ordinance. Therefore, based on the comments heard and the concerns raised, Mrs. DeClercq suggested that the Board take this request under advisement for one (1) week in order to obtain more information and determine what action should be taken. Therefore, upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the request was taken under advisement for one (1) week until the next regular meeting of the Board in order that the Board can make a decision in the best interests of everyone involved. AWARD PROPOSAL - LEASE PURCHASE FINANCING - FIRE DEPARTMENT RESCUE UNIT Mr. Leszczynski advised that Mr. Steve White, City Auditor/Investment Officer has recommended that the Board award the Proposal submitted by Security Pacific Leasing Corporation, 2340 Des Plaines Avenue, Suite 106, Des Plaines, Illinois, for the lease purchase financing of a Fire Department Rescue Unit. Mr. White advised that the Proposal submitted by Security Pacific Leasing Corporation, indicating an interest rate of of 7.73% with semi-annual payments of $18,484.00 for three (3) years for a total cost of $110,904.00 was the lowest Proposal received. Therefore, upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the recommendation was accepted and the Proposal awarded. APPROVE RELEASE OF EASEMENT - 1ST E/W ALLEY N. OF NAVARRE ST. FROM MICHIGAN ST. E. APPROXIMATELY 165 FT. TO THE 1ST N/S ALLEY W. OF ST. JOSEPH ST. Mr. Leszczynski advised that in conjunction with development by Memorial Hospital, The Holladay Corporation has submitted a Release of Easement for a storm drainage easement through the alley that was recently vacated in conjunction with hospital expansion. Mr. Leszczynski stated that in these instances, it is up to each individual utility to release their easement. The Release of Easement submitted today is for storm drainage. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Release of Easement was approved and executed. APPROVE ACCEPTANCE OF COUNTEROFFER FOR PURCHASE OF CITY -OWNED PROPERTY AT 2221 MEADE STREET Mr. Leszczynski advised that on April 18, 1988 the Board took under advisement the bid of $60.00 for the above referred to City -owned property as submitted by Mr. David C. Popielski, 1523 West Sample Street, South Bend, Indiana. On May 2, 1988, the Board determined to present to Mr. Popielski a counteroffer of $177.50, which is one-half of the appraisal value of the property. r REGULAR MEETING JUNE 13, 1988 At this time, Mr. Popelski has advised that he accepts the counteroffer of $177.50 which includes all transferring expenses or other associated costs for the purchase of the property at 2221 Meade Street. Therefore, upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the counteroffer was accepted and the matter referred to the City Attorney's office for the drafting of the appropriate Purchase Agreement. APPROVE ADDENDA - ABANDONED VEHICLE TOWING CONTRACT/ABANDONED VEHICLE STORAGE CONTRACT Mrs. Patricia E. DeClercq, Director, Department of Code Enforcement, advised that submitted to the Board today is an Addendum to the Abandoned Vehicle Towing Contract and an Addendum to the Abandoned Vehicle Storage Contract with South Bend Auto Parts, 307 West Calvert Street. Mrs. DeClercq advised that the Addenda address insurance requirements and raises them to the limits required by the City as well as approves the use of a storage lot at 216 South Grant Street for the storage of abandoned vehicles as the South Bend Auto Parts single lot on Calvert Street is not adequate. Therefore, upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the Addenda as submitted were approved and executed. FILING OF APPLICATIONS FOR BIDDER QUALIFICATION/CERTIFICATION Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the following applications for bidder qualification/ certification were accepted for filing and referred to the Affirmative Action Review Committee for review and recommendation: 1. The Robert Henry Corporation 404 South Frances Street P.O. Box 1407 South Bend, Indiana 2. Harry H. Verkler, Contractor, Inc. 645 North Wilber Street P.O. Box 3608 South Bend, Indiana 3. Hagerman Construction Corporation 510 West Washington Blvd. P.O. Box 10690 Fort Wayne, Indiana 4. Computerland 227 South Main Street, Suite 101 South Bend, Indiana 5. Leroy Perkins General Hauling and Cleaning Service 1031 North Twyckenham Drive South Bend, Indiana 6. H.G. Christman Construction Company 850 South Fellows Street South Bend, Indiana 7. Security Pacific Leasing Corporation Chicago Office 2340 Des Plaines, #106 Des Plaines, Illinois APPROVE APPLICATIONS FOR BIDDER QUALIFICATION/CERTIFICATION Mr. Jimmy Scott, on behalf of the Affirmative Action Review Committee, advised the Board that after a complete review, the r REGULAR MEETING JUNE 13, 1988 Committee has found that the following companies have met the requirements of the South Bend Affirmative Action Ordinance: 1. Computer Associates, Inc. 1814 South Main Street South Bend, Indiana 46613 2. Leroy Perkins Janitorial and Hauling Service 1031 North Twyckenham Street South Bend, Indiana 3. Audio Specialists, Inc. d/b/a Computer Specialists 401 North Michigan Street South Bend, Indiana 46601 4. Bethel Business Machines, Inc. 124 Lincolnway East Mishawaka, Indiana 46545 5. PC Service & Sales 716 South Main Street South Bend, Indiana 46618 6. The Robert Henry Corporation 404 South Frances Street P.O. Box 1407 South Bend, Indiana 7. Casteel Construction Corporation P.O. Box 628 23186 West Ireland Road South Bend, IN 8. Hale Corporation operating as Business Communication Center 333 South Michigan Street South Bend, Indiana 46601 9. PVS Chemicals, Inc. (Michigan) P.O. Box 540 Wyandotta, Michigan 10. Davidson's Business Machines 1023 White Oak Drive South Bend, Indiana 46617 11. ADN Computer Systems, Inc. 3614 Mishawaka Avenue South Bend, Indiana 46615 Mr. Scott advised that it is the Committee's recommendation that the above listed companies be approved as qualified City bidders. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the recommendation was accepted and the applications approved. APPROVE REQUEST OF PARKVIEW TAVERN TO CLOSE ALLEY ADJACENT TO BUSINESS FOR ANNUAL HOG ROAST - JUNE 24, 1988 Mr. Leszczynski advised that the appropriate City departments and bureaus have reviewed the above referred to request submitted to the Board on May 31, 1988 and recommend approval. Therefore, upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the recommendation was accepted and the request approved. REGULAR MEETING JUNE 13, 1988 APPROVE REQUEST TO CLOSE WOODWARD AVENUE, BETWEEN YUKON AND HUDSON FOR BLOCK PARTY - JUNE 25, 1988 Mr. Leszczynski advised that the Bureau of Traffic and Lighting and the Police Department Traffic Division have reviewed the above referred to request submitted to the Board on June 6, 1988 and recommend approval. Therefore, upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the recommendation was accepted and the request approved. REQUESTS TO CLOSE STREETS FOR BLOCK PARTIES - REFERRED: - PARKOVASH, FROM LAFAYETTE TO IROQUOIS - JULY 10, 1988 - BLACKFORD DRIVE WEST - JULY 3, 1988 - DALE, BETWEEN 900 & 1000 BLOCKS OF ECKMAN AND IRVINGTON - - DUBAIL ST. FROM 114 DUBAIL TO SOUTH MICHIGAN STREET - JULY 23 & 24, 1988 - 1800 BLOCK OF WILBER - JULY 4. 1988 - J V V Muck-& Ur M Upon a motion ma and carried, the the appropriate recommendation: STREET - JULY 3. 1988 de by Mr. Leszczynski, seconded by Ms. Humphreys following block party requests were referred to City departments and bureaus for review and LOCATION: 300 & 400 blocks of Parkovash between Lafayette and Iroquois PETITIONER: Paul A. Piller ADDRESS: 331 Parkovash DATE(S): July 10, 1988 TIME: 3:00 to 10:00 p.m. LOCATION: Blackford Drive West in Scottsdale PETITIONER: Suzanne M. Michael ADDRESS:: 5032 Blackford Drive West DATE(S): July 3, 1988 TIME: 4:30 p.m. LOCATION: Dale, between 900 & 1000 blocks of Eckman and Irvington PETITIONER: Candence Howell ADDRESS: 921 E. Eckman DATE(S): July 2, 1988 TIME: 10:00 a.m. LOCATION: Dubail St. from 114 Dubail to corner of Dubail and So. Michigan St. PETITIONER: Mr. & Mrs. Archie Thomas ADDRESS: Archie's Place, 1702 South Michigan DATE(S): July 23 & 24, 1988 TIME: Unknown LOCATION: 1800 Block of Wilber PETITIONER: Richard L. Farrell, Jr. ADDRESS: 1842 Wilber Street DATE(S): July 4, 1988 TIME: 2:00 to 7:00 p.m. LOCATION: 500 block of Birdsell from Fassnacht to the alley of 501 N. Birdsell PETITIONER: Janice F. Miller, President "500 Club" ADDRESS: 501 North Birdsell Street DATE(S): July 3, 1988 TIME: Unknown REGULAR MEETING JUNE 13, 1988 REQUEST FOR CHANGE OF SPEED LIMIT IN BERCLIFF ESTATES - REFERRED Mr. Leszczynski advised that the Board is in receipt of a letter from 3rd District Councilman William Soderberg and read the letter as follows into the record: June 10, 1988 Mr. John Leszczynski, President Board of Public Works 13th Floor County -City Bldg. South Bend, IN 46601 Dear Mr. Leszczynski: I am writing to you on behalf of the residential association for the Bercliff Housing Area, located in the Third District of South Bend. As you are aware, 30 mph speed limit signs have been placed in the area, and it is our feeling that the board needs to evaluate and reduce the speed to 20 mph to eliminate health and safety hazards that exist because of the higher speed limit. We are aware that the speed limit in the area has been 30 mph in the past, however, the posting of the speed limit is indicating to people unfamiliar with the conditions that exist there, that it is safe for them to drive at that speed. We feel it is not safe for people to drive in the development at that speed. We would pray upon the wisdom of the board to exercise its responsibility and request that the limits be posted to 20 mph from the 30 mph position. We are also aware of the fact that traffic demands are high in the area because of the construction on the Loan St. project. We know that when the project is completed that the traffic demands will be lessened in the area. But the area is left with the residue of that project by having the posted 30 mph speed limit. Please take under advisement the above mentioned items and consider the request to reduce the speed and eliminate any future potential dangerous accidents. Sincerely, s/William Soderberg 3rd District Councilman Mr. Soderberg was present and advised the Board that he did spend time with residents in the area of Bercliff Estates regarding the above indicated problems. He stated that there is an inordinate amount of speed through the subdivision due to the posting of the 30 MPH speed limits signs. Mr. Soderberg stated that it is believed that motorists think that if the limit is 30 MPH it is OK to drive at 35 MPH or higher. The situation becomes dangerous due to the darkness of the area caused by the numerous trees and bushes, the lack of sidewalks and the fact that the streets do curve and wind. Mr. Soderberg recounted for the Board an incident in which he was nearly struck in the Bercliff Estates area at the time he met with the residents to discuss these problems. Mr. Soderberg reiterated statements made in his letter and further stated that motorists utilizing Bercliff Estates as a shortcut through the area will remember the shortcut even when Logan Street is reopened. Mr. Soderberg advised that residents of Bercliff Estates are also present today to confirm statements made. Mrs. Anne Schmiedeler, 205 Devonshire, addressed the Board and stated that the area is quite hilly with curves and cars are screeching around the corners all the time. She showed members 1 REGULAR MEETING JUNE 13, 1988 of the Board a map of the area and children wait for buses and where because of cars losing control at indicated the areas where damage has occurred to property the curves. Mrs. Mary Short, 206 Devonshire, also addressed the Board and stated her concerns regarding the traffic situation at Bercliff Estates. Mrs. Short stated that she has observed cars running the stop signs and recounted for the Board the number of cars that have come into her yard as well as damage done to the property of other residents in the area. She asked the Board to please consider lowering the speed limit to 20 MPH. She stated that with the completion of the Logan Street widening project the problems will still continue as people will continue to use Bercliff Estates as a shortcut to McKinley. Mrs. Mary Firtl, 229 Wildemere Drive, advised the Board that she is the acting President of Bercliff Estates and that Wildemere is a very busy street. She stated that residents have stopped taking walks in the neighborhood because of the increased traffic and some have almost been hit by cars. There are thirteen (13) children in the neighborhood and there are no sidewalks. In addition to the problem of numerous vehicles speeding through the subdivision, residents have experienced trash and bottles in their yards. Mrs. Short again addressed the Board and stated that perhaps it would be a good idea to have a police car sit in one of the residents driveways in order to catch motorists violating the speed limit and running stop signs. Mr. Leszczynski advised those present that he agrees with the concerns raised by the residents as he too is a resident of Bercliff Estates and has experienced some of the problems mentioned by residents. Mr. Leszczynski advised the residents that he will have the 30 MPH speed limit signs removed but it is his feeling that if the stop signs are being ignored the speed limit signs will also be ignored. He stated that what is needed is more police protection and the residents agreed. Mr. Leszczynski further stated that it is his opinion that once Logan Street is opened some of the problems will be eliminated. When Logan Street was in a state of disrepair, motorists utilized any other street in order to avoid having to drive on Logan. He also informed those present that the City would install chevrons at the curves and corners so motorists will not be driving onto private property. In response to an inquiry of whether the installation of curbs would help, Mr. Leszczynski advised that the installation of curbs would hamper storm drainage. Residents also advised the Board that there are Watch for Children signs on Sylvan Glen and at 35th Street that are in need of replacement. They also advised that the sign at 35th street should be moved to be more effective. In conclusion, Mr. Leszczynski reiterated that he will have the 30 MPH speed limit signs removed and have chevrons installed at the corners and curves. He also advised the residents present that a traffic study will be conducted which would reveal if a 20 MPH speed limit is warranted. He advised that a previous study on Oakcrest and 35th Street did not meet the necessary warrants for a reduced speed limit. Mr. Leszczynski further stated that the Board will request that the Police Department step up patrols in the area. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the request to consider the lowering of the speed limit in Bercliff Estates was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. REGULAR MEETING JUNE 13, 1988 REQUEST TO CLOSE 600 BLOCK OF E. KEASEY STREET FROM MARIETTA TO RUSH FOR NEIGHBORHOOD COMMITTEE MEETING - JUNE 26, 1988 - REFERRED In a letter to the Board, Mr. Herbert Harris, 615 East Keasey Street, South Bend, Indiana, requested that the 600 block of East Keasey Street, from Marietta to Rush, be closed for a Neighborhood Committee Meeting to be held on June 26, 1988 at 2:00 p.m. Mr. Harris stated that Councilman William Soderberg, Councilman Loretta Duda, Patricia E. DeClercq, Director, Department of Code Enforcement and James Caldwell, Mayor's Administrative Assistant, will be attending this neighborhood meeting. Mrs. DeClercq informed the Board that the residents of the area bounded by Sample Street, Fellows Street, Broadway and High Street are very concerned about conditions in the area and would like to spruce up the area. The meeting to be held on June 26th is to address a number of concerns which residents have. Councilman William Soderberg advised that many people in this area are proud of what they have done and not proud of what others have done. This meeting will discuss working together to improve the neighborhood Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the request to close the 600 block of Keasey Street was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation REQUEST OF NEW HOPE BAPTIST CHURCH FOR THREE (3) DESIGNATED HANDICAPPED PARKING SPACES ON OHIO STREET NEAR THE FRONT ENTRANCE OF THE CHURCH - REFERRED In a letter to the Board, Mr. Albert Jacobs, Chairman of Deacons, and Mr. Eldridge Chism, Co -Chairman, New Hope Baptist Church, 313 East Ohio Street, South Bend, Indiana, requested three (3) handicap parking spaces to be reserved on Ohio Street near the front entrance of the church. They requested that one (1) space be installed near the handicap ramp and two (2) spaces east of the front sidewalk. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. APPROVE ETHNIC FESTIVAL RELATED ACTIVITIES: - MUSCULAR DYSTROPHY BED RACE - JULY 3, 1988 - FESTIVAL 5K RUN - JULY 4, 1988 - VIETNAM VETERANS SILENT MARCH - JULY 2, 1988 In a Memorandum to the Board, Ms. Mikki Dobski, Director, Office of Community Affairs, requested permission to hold the following events during the Ethnic Festival: 1. Muscular Dystrophy Bed Race - Sunday, July 3, 1988 1:00 p.m. - Michigan Street between Washington and Colfax. 2. Festival 5K Run - Monday, July 4, 1988 8:00 a.m. - same route as utilized last year. 3. Vietnam Veterans Silent March - July 2, 1988 4:30 p.m. - Assemble at corner of Michigan and Washington Streets and proceed along following route: East to St. Joseph Street, cross (with light) to Century Center side of street; north to Colfax; east across bridge (staying on south sidewalk); cross over East Race bridge with immediate south turn onto sidewalk adjacent and east of the East Race and the river; continue south along the river walkway, crossing under the Jefferson Boulevard bridge into Howard Park, assembling at or near the existing signs about the Vietnam Memorial. 1 REGULAR MEETING JUNE 13, 1988 Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the above requests were approved as submitted. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the following three (3) traffic control devices were approved: 1. NEW INSTALLATION, 2 HR. PARKING 6A - 6P 109 South St. Louis - eastside - from Washington to 109 St. Louis (Requested by Dr. Allen) 2. NEW INSTALLATION, STOP SIGN Portage and Pershing - Uncontrolled "T" 3. NEW INSTALLATION - STOP SIGN Hilde Ct. at Delbert Drive - Uncontrolled "T" APPROVE TITLE SHEET - CROSS CREEK(STREET/SEWER/WATER) Mr. Leszczynski advised that the Title Sheet for the above referred to project was being presented at this time for execution. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the above referred to Title Sheet was approved and signed. APPROVE RELEASE OF EXCAVATION BOND Mr. Melvin Humphrey, Engineering Department, recommended that the Excavation Bond for R.C. Ferguson, Ferguson Michiana, Inc., be released effective June 13, 1988. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above referenced Excavation Bond was released. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of twenty-five (25) properties cleaned from June 7, 1988 to June 10, 1988, was submitted. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the report as submitted was filed. APPROVE CLAIMS Mr. Juan Manigault, Executive Director, St. Joseph County Job Training Program, submitted a list containing one hundred nine (109) claims and recommended approval. Additionally, Chief Deputy Controller John D. Leisenring, submitted Claim Docket No. 9260 through Claim Docket No. 9569 and recommended approval. Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the claims were approved and the reports as submitted were filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the meeting adjourned at 10:49 a.m. ;UZ zczynski �a &�� Patr'cia E. DeC rca ATT T: . 1- Sandra M. Parmerlee, Clerk