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HomeMy WebLinkAbout06/06/88 Board of Public Works MinutesFWS REGULAR MEETING JUNE 6, 1988 The regular meeting of the Board of Public Works was convened at 9:38 a.m. on Monday, June 6, 1988, by President John E. Leszczynski, with Mr. Leszczynski, Mrs. Patricia E. DeClercq and Ms. Katherine Humphreys present. Also present was Board Attorney Marva J. Leonard -Dent. AGENDA ITEM ADDED Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, Ethnic Festival Booth applications were added to the agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the minutes of the May 31, 1988, regular meeting of the Board were approved. PUBLIC HEARING AND FAVORABLE RECOMMENDATION - ALLEY VACATION: 1ST E/W ALLEY NO. OF NORTHSIDE BLVD. RUNNING W. FROM OAKLAND FOR A DISTANCE OF APPROX. 120 FT. TO 1ST INTERSECTING N/S ALLEY Mr. Leszczynski advised that this was the date set for the Board's Public Hearing on a proposed alley vacation described as follows: The First East/West alley North of Northside Blvd. running West from Oakland Street for a distance of approximately 120 feet to the First intersecting North/South alley, all located in Oakland Park Addition to the City of South Bend. It was noted that this Public Hearing is being held in order for the Board to submit a recommendation to the Common Council concerning the Vacation Petition filed by Karen and John Mitchell, 1237 Oakland Street, South Bend, Indiana and Mr. Chuck Stultz, Executive Officer, Board of Realtors, 1357 Northside Boulevard, South Bend, Indiana. It was further noted that pursuant to South Bend Municipal Code Section 18-53.8, owners whose property abut the proposed alley to be vacated as well as those within fifty feet ( 50' ) of the alley to be vacated were notified of the Board's Public Hearing date. Mr. John Mitchell, Petitioner, was present and advised that the proposed alley to be vacated is rarely used and that he currently keeps the grass cut thereby making the alley accessible. He further stated that when the alley is used, people speed through it and litter it with trash. Mr. Mitchell stated that there is adequate access to surrounding facilities without the use of this alley. Therefore, for the safety of the children in the neighborhood and to eliminate this hazard for the community in general it is being requested that this alley be vacated. There being no one else present wishing to -speak either for or against this proposed alley vacation, upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the Public Hearing was closed. Mr. Leszczynski advised that favorable comments have been received from the Engineering Department, Area Plan Commission and Department of Economic Development concerning this proposed alley vacation. Mr. Mitchell was advised that the Board is in receipt of a letter from Mr. Charles R. Stultz, Executive Officer, Board of Realtors, 1357 Northside Boulevard, South Bend, Indiana, Co -Petitioner on the Vacation Petition, advising that he would like to withdraw his name from the Petition due to the fact that he will have to gain authorization on behalf of the Board of Realtors prior to [i Fj I REGULAR MEETING JUNE 6, 1988 placing their name back on the Petition. Mr. Stultz stated that their organization doesn't have anything to gain or lose from the alley as is or if it is vacated. He further stated that if the neighbors to the north feel that it is in their best interest to have the alley closed, he is sure the Board of Realtors would not have any objections. Therefore, upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the Clerk was instructed to forward to the Common Council a favorable recommendation on the above referred to alley vacation subject to any and all utility easements. OPENING OF OUOTATIONS - CONSTRUCTION OF A CUL-DE-SAC AT WIDENER LANE Mr. Leszczynski advised that this was the date set for receiving and opening of sealed Quotations for the construction of a cul-de-sac at Widener Lane. The following Quotations were opened and read: WALSH & KELLY, INC. 24358 State Road 23 South Bend, Indiana Quotation was submitted by Douglas Kesler. QUOTATION: $13,727.50. MICHIANA PAVING & EXCAVATING, INC. 705 South Beiger Street Mishawaka, Indiana 46544 Quotation was submitted by William Peterson, Vice -President. QUOTATION: $19,691.46. RIETH-RILEY CONSTRUCTION COMPANY, INC. P.O. Box 1775 South Bend, Indiana Quotation was submitted by Kenneth G. Noble, Sales Manager. QUOTATION: $17,023.25. Mr. Leszczynski further advised that this project entails the construction of a cul-de-sac at the end of Widener Lane to be utilized for a turnaround. He stated that a temporary turnaround is in use but the new one will contain drainage improvements. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Quotations were referred to the Engineering Department for review and recommendation. APPROVE STATE -LOCAL PUBLIC AGENCY AGREEMENT AND ASSURANCES - IMPROVEMENTS AT JACKSON & MIAMI AND EWING & IRONWOOD INTERSECTIONS Mr. Leszczynski advised that submitted to the Board for approval and execution is a letter addressed to the Chief, Division of Land Acquisition, Indiana Department of Highways, State Office Building, Indianapolis, Indiana, regarding assurances for the above referred to project. The letter indicates that all property has been acquired according to standards adopted by the state. Mr. Leszczynski advised that this letter was necessary even though no property had to be acquired for this project. Mr. Leszczynski further advised that submitted to the Board for approval and execution is a State - Local Public Agency Agreement/Construction and Project Management for Federal Aid Projects between the Indiana Department of Highways and the City of South Bend. The Agreement indicates that the cost of the REGULAR MEETING JUNE 6, 1988 above referred to project is $408,000.00 which shall be funded 100% with federal funds. Therefore, upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the letter of assurances and Agreement were approved and executed. LUTION NO. 15-1988 - DISPOSAL OF OBSOLETE EQUIPMENT (STREET DEPARTMENT) Mr. Leszczynski advised that Mr. Bill Penn, Director, Division of Transportation, requests permission to dispose of three (3) above -ground steel storage tanks with an approximate capacity of five thousand (5,000) gallons. Mr. Penn stated that these tanks serve no useful purpose anymore and the area they occupy is needed for other storage purposes. Mr. Leszczynski further advised that these tanks have not been used for over five (5) years and were previously used for alley oil and emulsion products for street paving. Due to the current practice of going to the distributor for materials instead of storing materials on site, the tanks are no longer required. Mr. Leszczynski therefore made a motion that Mr. Penn be granted permission to dispose of this obsolete equipment and that Resolution No. 15-1988 be adopted. Mrs. DeClercq seconded the motion, it carried, and the following Resolution No. 15-1988 was adopted: RESOLUTION NO. 15-1988 WHEREAS, Indiana Code 36-1-11-6 permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended which is no longer needed by the City. WHEREAS, the following Street Department equipment is unfit and no longer needed by the City of South Bend: Three (3) Above Ground Steel Storage Tanks Approximate Capacity of Five Thousand (5,000) Gallons NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that each item of the equipment listed above is no longer needed by the City and is unfit for the purpose for which it was intended and has an estimated value of less than $500.00 and that all of the equipment listed above has a total estimated value of less than $1,000.00. BE IT FURTHER RESOLVED that said equipment be disposed of and removed from the City Inventory. ADOPTED this 6th day of June, 1988. BOARD OF PUBLIC WORKS s/John E. Leszczynski s/Patricia E. DeClercq s/Katherine Humphreys ATTEST: s/Sandra M. Parmerlee, Clerk REQUEST FOR FOUR-WAY STOP SIGN AT INTERSECTION OF CEDAR STREET AND NOTRE DAME AVENUE - REFERRED In a letter to the Board, Mr. Thomas Burzynski, Executive Director, Hospice of St. Joseph County, Inc., advised that the intersection of Cedar Street and Notre Dame Avenue is the scene of numerous accidents during the year. It is a two-way stop for persons on Cedar Street. However, many of these drivers must presume it is a four-way stop and thus involve themselves in 1 1 REGULAR MEETING JUNE 6, 1988 accidents. Mr.,Burzynski further advised that on the morning of May 17th a van which was traveling on Notre Dame Avenue and had the right-of-way was involved in an accident which flipped the van on its top by the impact of the collision. Mr. Burzynski further stated that Hospice as well as residents of the area are concerned that serious injury or perhaps death will occur if something is not done to prevent these accidents. He stated that the intersection either needs designation as a four-way stop or needs a traffic light. Therefore, he urged the Board to investigate the number of accidents that occur and do something to alleviate the condition before there is a tragedy at this corner. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. APPROVE APPLICATIONS FOR BIDDER QUALIFICATION/CERTIFICATION Mr. Jimmy Scott, on behalf of the Affirmative Action Review Committee, advised that after complete review, the Committee has found that the following companies have met the requirements of the South Bend Affirmative Action ordinance: 1. National Computer Equipment Corporation 200 Maple Park Blvd. St. Clair Shore, MI 2. Bank of New England 28 State Street Boston, MA 3. Mueller Company 500 West Eldorado Decatur, IL 4. American Leasing Services, Inc. 3340 Peachtree Road, Suite 1435 Atlanta, GA 30026 5. Deeds Equipment Company, Inc. 8015 East 45th Street Indianapolis, Indiana 6. Marquette Bank Minneapolis, N.A. & Bank Shares Corporation 6th and Marquette Minneapolis MN 7. Security Pacific Merchant Bank A Division of Security Pacific National Bank 410 17th Street, Suite 1150 Denver, Colorado 8. Dougherty Dawkins Lease Group, Inc. 100 South Fifth Street, Suite 2264 Minneapolis, MN 9. Ferguson Equipment, Inc. 25170 West Edison Road South Bend, Indiana Therefore, the Committee recommends that these companies be approved as qualified City bidders. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the recommendation was accepted and the applications approved. REGULAR MEETING JUNE 6, 1988 ST TO CLOSE WOODWARD AVENUE - REFERRED Mr. Joseph Heintzelman, 1223 Woodward, South Bend, Indiana, requested permission to close Woodward Avenue, between Yukon and Hudson, from 2:00 p.m. to-8:00 p.m. on June 25, 1988 (raindate of June 26, 1988) for a neighborhood block party. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. TO CLOSE SOUTH STREET, FROM SUNNYSIDE TO FOR BLOCK PARTY - JULY 4, 1988 - REFERRED In a letter to the Board, Ms. Sandra Hanis, 1401 East South Street, South Bend, Indiana, requested permission to close off South Street from Sunnyside to the Longfellow intersection for the annual neighborhood block party from 4:00 p.m. to 11:00 p.m. on Monday, July 4, 1988. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. REQUEST TO CLOSE HAWTHORNE, FROM COLFAX TO MC KINLEY FOR NEIGHBORHOOD BLOCK PARTY - JULY 9, 1988 - REFERRED In a letter to the Board, Ms. Judy Haas, 221 North Hawthorne Drive, South Bend, Indiana, requested that the 200 & 300 blocks of North Hawthorne Drive, between Colfax and McKinley, be closed from 4:00 p.m. to 11:00 p.m. on Saturday, July 9, 1988 for a neighborhood block party. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq, and carried, the request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. FILING AND REFERRAL OF APPLICATIONS FOR BIDDER UALIFICATION/ CERTIFICATION Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the following applications for bidder qualification/ certification were accepted for filing and referred to the Affirmative Action Review Committee for review and recommendation: 1. Computer Associates, Inc. 1814 South Main Street South Bend, Indiana 46613 2. ADN Computer Systems, Inc. 3614 Mishawaka Avenue South Bend, Indiana 46615 3. PC Service & Sales 716 South Main Street South Bend, Indiana 46618 4. Davidson's Business Machines 1023 White Oak Drive South Bend, Indiana 46617 5. Hale Corporation operating as Business Communication Center 333 South Michigan Street South Bend, Indiana 46601 6. Bethel Business Machines, Inc. 124 Lincolnway East Mishawaka, Indiana 46545 7. Audio Specialists, Inc. d/b/a Computer Specialists 401 North Michigan Street South Bend, Indiana 46601 I 1 REGULAR MEETING JUNE 6, 1988 DENY REQUEST TO PURCHASE CITY -OWNED PROPERTY AT 1216 & 1218-1220 W. JEFFERSON Mr. Leszczynski advised that on April 18, 1988, the Board of Public Works received a request to purchase the City -owned property indicated above. At that time, the request was referred to the appropriate City departments and bureaus for review and recommendation. At this time, it is the recommendation of the Department of Economic Development that this property not be sold as it is located in the West Washington -Chapin Development Area. The Department recommends that no city -owned property be sold within that area until the comprehensive Plan is completed this Fall. Mrs. DeClercq advised that she concurs with the recommendation of the Department of Economic Development and therefore made a motion that the request to purchase the above referred to City -owned properties be denied. Ms. Humphreys seconded the motion and it carried. DENY REQUEST TO PURCHASE CITY -OWNED PROPERTY AT: - 1002 E. CEDAR - 1008 E. CEDAR - 420 N. FRANCES - 427 N. EDDY Mr. Leszczynski advised that on November 24, 1987, the Board received a request from Mr. Charles Rupley, 16974 Douglas Road, Mishawaka, Indiana, to purchase the above referred to City -owned properties. Mr. Leszczynski further advised that the Department of Economic Development has advised the Board that these properties fall within the City's Community Development Block Grant target area. As the Department has been working with Neighborhood Housing Services and the Northeast Neighborhood Organization for several years now to improve the overall quality of life in the neighborhood, and to protect the City's investment of time and money, the Department would prefer that the Board not sell the properties until a plan identifying the proposed use of the properties is presented by the purchaser. At this time, upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the recommendation of the Department of Economic Development was accepted and therefore the request to purchase the above referred to City -owned properties was denied. APPROVE REQUEST OF ST. MARY OF THE ASSUMPTION CHURCH TO CLOSE A PORTION OF ASSUMPTION DRIVE FOR ANNUAL PARISH FESTIVAL AND PICNIC - AUGUST 14, 1988 AND AUGUST 21, 1988 Mr. Leszczynski advised that the appropriate departments and bureaus have reviewed the above referred to request submitted to the Board on May 23, 1988 and recommend approval. Therefore, upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the recommendation was accepted and the request approved. APPROVE REQUEST TO CLOSE 1000 BLOCK OF WOODWARD FOR ANNUAL BLOCK PARTY - JUNE 11, 1988 Mr. Leszczynski advised that the Bureau of Traffic and Lighting and the Police Department Traffic Division have reviewed the above referred to block party request, submitted to the Board on May 23, 1988, and recommend approval. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the recommendation was accepted and the request approved. APPROVE REQUEST TO CLOSE THE 1500-1700 BLOCKS OF SUNNYMEDE AVENUE FOR NEIGHBORHOOD BLOCK PARTY - JULY 3, 1988 Mr. Leszczynski advised that the above referred to request, submitted to the Board on May 31, 1988, has been reviewed by the Bureau of Traffic and Lighting and the Police Department Traffic REGULAR MEETING JUNE 6, 1988 Division and they recommend approval at this time. Therefore, upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the recommendation was accepted and the request approved. APPROVE REQUEST OF TRANSPO TO INSTALL SHELTERS AT VARIOUS LOCATIONS THROUGHOUT THE CITY Mr. Leszczynski advised that the appropriate City departments and bureaus have now reviewed the above referred to request submitted to the Board on October 20, 1987 and recommend approval. It was noted that TRANSPO intends to install five (5) shelters per diagrams submitted for installation of the shelters at various locations as follows: 1. Mishawaka Avenue near 23rd Street. 2. Lincolnway East near Karl King Apartments. 3. Sample Street near the Welfare Office. 4. Western Avenue at Lombardy Drive. 5. Western Avenue near high rise apartments. Mr. Leszczynski advised that the front face of the shelter has to be installed at least five feet (5') from the back of the curb and the sidewalk should not be obstructed. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the recommendation was accepted and the request approved. APPROVE ETHNIC FESTIVAL BOOTH APPLICATIONS Ms. Katherine Humphreys, Director, Administration and Finance, submitted to the Board five (5) additional Ethnic Festival booth applications which she recommended for approval. Therefore, upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the following applications were approved: CRAFT BOOTHS: (2) Downtown Pack & Ship Mela Berger (Meza Artwear) FOOD BOOTHS: (2) James F. Gardner (United Methodist) David Dorsett (Apostolic Temple) CHILDRENS ACTIVITIES BOOTH: (1) Heidi L. Wiseman (Friends of the Indiana Ronald McDonald House) It was noted that with these additional applications, the total number of booth applications approved to date is ninety-nine (99). APPROVE SIDEWALK SALE PERMIT APPLICATION Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the following Sidewalk Sale Permit Application was approved: NAME: Duffins Miami Florist, Inc. ADDRESS: 2208 Miami Street BY: David Duffin DATES: July 22-25, 1988 PURPOSE: Retail - giftware 1 F 1 1 1 REGULAR MEETING JUNE 6, 1988 APPROVE CONTRACTOR'S BOND Mr. Melvin Humphrey, Engineering Department, recommended that the Contractor's Bond for Brusky Construction be approved retroactive to May 31, 1988. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above Contractor's Bond was approved. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS A report from the Department of Code Enforcement indicating a total of forty-eight (48) properties cleaned was submitted. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the report as submitted was filed. APPROVE CLAIMS Chief Deputy City Controller John D. Leisenring, submitted Claim Docket No. 8614 through 8821 and Claim Docket No. 8826 through 9259 and recommended approval. Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the claims were approved and the reports filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the meeting adjourned at 9:54 a.m. ATTEST: Sandra M. Parmerlee, Clerk