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Home My WebLink AboutLease-Purchase Agreement - ENS Group - Appliance & Software Licensing Subscription for Malware Protection1316 COUNTY -CRY BUILDING 227 W. JErFERSON BOULEVARD SOUTH BEND. INDIANA 46601-1830 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS September 27, 2016 Ms. Tiffany McLaughlin ENS Group 8181 W. Jefferson Blvd Fort Wayne, IN 46804 PHONE 574,1235-9251 FAX 574i235-9171 RE: Lease/Purchase Agreement - Appliance and Software Licensing Subscription for Malware Protection Dear Ms. McLaughlin: The Board of Public Works, at its meeting held on September 27, 2016, approved the above referenced agreement in the amount of $84,480 for Five (5) Years. Enclosed please find a copy of the agreement for your records. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk Enclosure c: Michael Sniadecki, IT GARY A. GILOT DAVID P. RELOS ELIZABETH A. MARADIK JAMES A. MUELLER THERESE J. DORAU HIGH TECH. w . /f..t m.~,, 8181 W Jefferson Blvd Fort Wayne, IN 468^' P (260) 432-1364 F (260) 432-3168 www.ENSI.com Customer Sold To City Of South Bend Michael Sniadecki 227 W Jefferson Blvd South Bend, IN 46601 Phone (574) 245-6004 Fax Email msniadec@southbendin.gov Proposal Number ENSQ9030 Date Aug 15, 2016 Description Cisco AMP 5 Yr Option - Aug 2016 Customer Ship To City Of South Bend Michael Sniadecki 227 W Jefferson Blvd South Bend, IN 46601 Phone (574) 245-6004 Fax Email msniadec@southbendin.gov ENS Account Rep Customer POUF Quote Expires Ship Via Terms Tiffany McLaughlin 8/25/2016 Best Way Net 15 Line Qty— Description T Unit PriceExt. Price 1 800 Cisco Advanced Malware Protection Service License for 5 Years $105.60 $84,480.00 2 Cisco Advanced Malware Protection 5YR, 500-999 Nodes SubTotal $84,480.00 Tax $0.00 Shipping/Handling $0.00 Total $84,480.00 Notes., This quote is only valid for 10 days. Also, the pricing is only valid as bundled and configured as a complete order due to volume discounts. If the quantities or configuration changes, then the pricing will need to be updated to reflect possible volume pricing discount changes. Other than what is being purchased on this quote, ENS assumes that that Client is currently licensed for any other Server Applications, Client Access Licenses, Desktop Applications, Enterprise Applications, and AntiVirus Application within its environment. This quote does not include any infrastructure equipment (GB recommended for servers in data center), server equipment racks, or rack accessories (UPS, KVM, etc.) other than what is specifically listed on the quote as it is expected that the Client already has these solutions in place. If any of those items are needed or not required, please let us know and the quote will be modify respectively. This quote is for products and equipment only, the installation can be handled under one of several options from ENS, including FBS Service Agreements, Hourly Projects, Block Hour Agreements, or Fixed Fee Projects. Please discuss these options with your ENS Account Manager and he/she will work with you to get the appropriate pricing and proposals for the option most suited for your needs. Thank you. To approve and process this quote, please sign and return the quote back to ENS via fax at (260) 432-3168 or email the scanned document to your4009" representative. Thank you! Signed: Baud Of V0110 Works Dated: '10 L Unless labor is specifically listed as a separate line item, this quote is for the or butts and equipment listed only. The installation can be handled under several options from ENS, including Fixed Fee Engagements, Hourly Projects, and Bloc our Agreements. These prices do not include applicable taxes, insurance, shipping, delivery, setup fees, cabling services, or other materials unless spe cally listed above. This quote is valid for 10 days from the quote date. Pricing and supply is subject to change. Client accepts this quote in accordance with its ENS Master Rate Sheets and Terms of Service Agreements. 08/15/16 12:27:24 ENS Group - HIGH TECH, Human Touch Page 1 of Dan O'Connor To: Michael Sniadecki; Shawn Delahanty Subject: Documents that I will share with Linda Martin in the morning Attachments: BPW_AgendaRequest_Profesional Services_AM P_a nd_NetworkRefresh_ASA_Switches.docx; BPW_Agenda Req uest_N etworkRefresh_ASA_Switches.docx; BPW_AgendaRequest _AMP.docx, Core Firepower and AMP Install Statement of Work 09-20-2016 v20.pdf Mike and Shawn, Thanks you so much for your help today, sorry to put everyone through the fire drill. I am very comfortable where we ended the day. Attached are 4 documents I need to get to Linda Martin first thing in the morning. Here is what we have BPW_AgendaRequest_Profesional Services _ AMP _ and _NetworkRefresh_ASA_Switches.docx—This is a new Agenda Request document solely for the professional service portion of the projects of NetworkRefresh Switches, ASA's and AMP - $24,000 to be paid out of Professional Services account in 2016. BPW_AgendaRequest_NetworkRefresh_ASA —Switches.docx— Updated agenda request document from the original one sent to Linda. This one excludes the professional services portions that were originally included ($4,000 for ASA and $24,000 for Core Switches) Total amount to be included in City Capital Lease is $160,016.95 BPW AgendaRequest—AMP.docx - Updated agenda request document from the original one sent to Linda. This one excludes the professional services portions that were originally included ($4,000 for AMP). Total amount to be included in City Capital Lease is $84,480.00 Core Firepower and AMP Install Statement of Work 09-20-2016 v20.pdf — A single SOW for all of the professional services ($24,000) for all three projects of AMP, Network Refresh and ASA Firewall. (we previously had multiple SOW's for all of these. ENS just combined them into 1 and reduced the overall cost from $32,000 to $24,000. To be paid out of Professional Services account in 2016. I hope this makes it clear. I am aware in some of the naming of the files above, it says ASA switches and these are actualy firelwall's but that will be our little secret. When we discuss it at BPW, we will call firewalls firewalls and switches switches. Let me know if you have any questions or concerns. Thanks again to both of you, could not have accomplished this without you. Dan Dan O'Connor Chief Technology Officer Innovation and Technology INTER -OFFICE MEMORANDUM Information Technologies Department 227 W Jefferson Blvd (574) 246-6000 TO: Board of Public Works, Linda Martin CC: Dan O'Connor, Michael Schmidt, George King, John Murphy FROM: Michael Sniadecki SUBJECT: Advanced Malware Protection DATE: 9/20/16 Linda and Members of the Board - We are submitting for review and approval, a quote for Cisco AMP — Advanced Malware Protection. Subject to Capital Lease Financing, this will be a purchase of an appliance and a 3 year subscription -based solution that allows us to obtain global threat intelligence, advanced sandboxing and real-time malware blocking to prevent breaches and security incidents. This new solution will protect our network, endpoints, web traffic and our email. Currently we do not have a solution for these threats. The Innovation & Technology Department had 3 security assessments performed in 2016 to help identify our network security posture. Our team worked with consultants to create a remediation plan for problems and weaknesses that were identified. This project will help to progress the remediation steps by continuously analyzing file activity across our extended network, so we can quickly detect, contain, and remove advanced malware. This was noted by the consultant as the number 1 priority in strengthening our security posture. Thank you. Michael Sniadecki BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 9/20/16 Name Michael Sniadecki Department Innovation & Tech BPW Date 9/27/16 Phone Extension 6004 Legal Attorney Name Michael Schmidt Controller ® Controller review is required for all Contracts $5,000.00 or more and greater than one year in length per the City Purchasing Policy Purchasing Check the Appropriate Item Type — Required for All Submissions ❑ Agreement ❑ Contract ❑ Proposal ❑ Addendum ❑ Professional Services ❑ Resolution ❑ Bid Opening ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ❑ Quote Award ❑ Change Order No. ❑ C/O & PCA No. ❑ PCA ❑ Ease/Encroach. ❑ Traffic Control ® Other: Lease/Purchase ired Company or Vendor Name ENS New Vendor ❑ Yes ® No ❑ If Yes, Approved by Purchasing MBE/WBE Contractor ❑ MBE ❑ WBE MBE/WBE Contractor Requested ❑ No ❑ Yes Name of Company Project Name AMP — Advanced Malware Protection Project Number n/a Funding Source IT Lease Account No. 404-0672-415-37-11 (principal), 404-0672-415-37-12 (interest) Amount $ 84,480.00 Terms of Contract Subject to Capital Lease Financing (5 year) Purpose/Description Appliance and Software Licensinq_Subscription for Malware Amount of Protection —Advanced Malware Protection ❑ Required Contractor's Certification Form Attached (Non - Collusion, Non -Discrimination, Non -Debarment, E-Verify, Iran, etc. Required For Change Orders Only Increase Decrease Previous Amount Current Percent of Change: New Amount Total Percent of Change: Dispersal After Approval Copy Original ® ❑ Michael Sniadecki ❑ ❑ ❑ ❑