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Home My WebLink AboutChange Order No. 2 - Martell Electric - 2015 Traffic Detector Loops1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND. INDIANA 46601-1830 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS September 27, 2016 Ms. Jennifer Brown Martell Electric, LLC 4601 Cleveland Road South Bend, IN 46628 RE: Change Order No. 2 (Final)/Project Completion Affidavit 2015 Traffic Detector Loops — Project No. 115-045 Dear Ms. Brown: PHONE 574/235-9251 FAX 574/235-9171 The Board of Public Works, at its meeting held on September 27, 2016, approved the Final Change Order for this project, for a decrease of $7,193.05. The new Contract sum is $79,171.20. In addition, the Project Completion Affidavit for this project was approved in the amount of $79,171.20. Copies of the Change Order and Project Completion Affidavit are enclosed for your records. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk Enclosures c: Toy Villa, Engineering GARY A. GILOT DAVID P. RELOS ELIZABETH A. MARADIK JAMEs A. MUELLER THERESE J. DORAU CITY OF SOUTH BEND DEPARTMENT OF PUBLIC WORKS PROJECT CHANGE ORDER DATE: PROJECT NO: PROJECT NAME: CONTRACT DATE: CHANGE ORDER NO. SUBJECT OF CHANGE ORDER: June 23, 2015 Project Completion ouTNe e F%p yVw- 'O vvwc�r 186s See attached Comparison of Estimate for overruns and underruns. The original contract sum $ 72,575.00 Net change by previously authorized change orders The contract sum prior to this change order By this Change Order, the project amount is ❑ Increased Decreased The new contract sum including this change order This Change Order represents a total change of Total change for entire project Original contracted completion date/time Extension of date/time by previous change orders Date/time extension by this change order New completion date/time CONTRACTOR Cont{a or Signs ture .Jer.�(44— 6. u3t->&Ce-Presipelj Printed Name and Title A,Aar" E(F-c4-v',c. u c— Company name Address 6PLay rJ vNp , ZA-J `i (o (- Z is City, State, Zip 13,789.25 86,364.25 $ 7,193.05 $ 79,171.20 October 30, 2015 60 Days 8.32874 % 9.08881 % RECOMMENDED FOR APPROVAL s truction Manager CITY OF SOUTH BEND BOARD OF PUBLIC WORKS Approved Date: Gary A. Gilot, President CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS PROJECT COMPLETION AFFIDAVIT PROJECT NAME 2015 Traffic Detector Loops PROJECT NO. 115-045 FINAL COST 79,171.20 CONTRACT SIGNED June 2, 2015 MAINTENANCE AGREEMENT ENDS 8/2018 PROJECT DESCRIPTION Installation of traffic detector loops — WITNESSETH: The work under the above contract between the City of South Bend and the undersigned contractor having been completed, the City of South Bend, its officials and agents are hereby released from all claims and demands whatsoever arising under or by such contract, and that the contractor performed the work within the scope of the Specifications and Standards of the City of South Bend which were a part of the above Contract. Executed this 1ih day of , 23 Q- 9 Martell Electric LLC SignZttu e J Company Name (yUt�W il� 4601 Cleveland Road Printed Name Company Address South Bend IN 46628 WITNESSES Before me, the undersigned Notary Public and acknowledged I the __ aVh day of ,rr 2iher, 200 1( Not(%a7 Signature ,-Q F—J 0`FiN )It. L-JR i�(i+A.i4 n7 Printed Name City/State/Zip personally appeared mpletion Affidavit on 44"12023 County of Residence -4�T - (psem If the Contractor is a corporation, the following certificate will be executed. I, certify that I am Secretary of the Corporation executing this release; that who signed this release on behalf of the contractor was then of said Corporation; that said release was duly signed for and on behalf of said Corporation by Authority of its governing body, and is within the scope of corporate powers: Secretary's Signature Printed Name Corporate Seal DEPARTMENT OF PUBLIC WORKS APPROVAL This project is acceptable for final approval and we recommend to the Board of Public Works that it be ordained so. e Date: l • 14 ConstrueldManager BO RD OF PUBLIC WORKS APPROVAL Date: i Gary A„Gilot, Pres� avid P. Relos, Nf&nber JamersiA. Mueller, Member ThereseJ. Do)rai, ember au C Elizabeth A. Maradik, Member M. Martin, Change Order Addendum 2015 Traffic Detector Loops Project No. 115-045 OWNER: City of South Bend ENGINEER: Theresa E. Harrison, P.E., ENV SP, M.ASCE Transportation Engineer CONTRACTOR: Martell Electric, LLC PROJECT: 2015 Traffic Detector Loops Project No. 115-045 SUBJECT: Clarifications and Revisions to Contract Documents ISSUE DATE: September 20, 2016 This Change Order to the Contract document shall supplement, amend, and shall become a part of, and be incorporated as an Addendum to the Contract. The following is a summary and description of the revisions to the Contract by this Change Order: 1. Reduction in final project cost. The following sections of the Contract Documents are revised as a result of the above changes: SPECIFICATIONS: XII. Payment B. Additions.: Reduction of $7,193.05 for loops not completed due to weather. END OF CHANGE ORDER NO. 1 Sheet 1 of 1 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 09/20/16 Name Toy Villa Department Engineering BPW Date 09/27/16 Phone Extension 5920 Required Prior to Submittal to Board Legal ❑ Attorney Name Controller ❑ Controller review is required for all Contracts $5,000.00 or more and greater than one year in length per the City Purchasing Policy Purchasing ❑ I Check the Appropriate Item Type — Required for All Submissions Professional Services Bid Opening Quote Opening Change Order No. Ease/Encroach. Other: Company or Vendor Name New Vendor MBE/WBE Contractor MBE/WBE Contractor Requested Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description ❑ Resolution ❑ Bid Award ❑ Quote Award ® C/O & PCA No. 2 Final ❑ Traffic Control Required Informatioi Martell Electric, LLC. El Yes 0 No ❑ If Ye: ❑ MBE ❑ WBE ❑ No ❑ Yes Name of Con 2015 Traffic Detector Loops 115-045 MVH 251.0608.431.36.67 $ 79,171.20 Project Closeout ❑ Req. to Advertise ❑ PCA Addendum ❑ Title Sheet ❑ Required Contractor's Certification Form Attached (Non - For Change Orders Amount of Increase Decrei Previous Amount Current Percent of Change: New Amount Total Percent of Change: 9.08% Dispersal After Approval Copy Original ® ❑ Pete Kaminski, Terri Swift ® ❑ Theresa Harrison ® ❑ Toy Villa