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HomeMy WebLinkAboutAmendment to PSA - Greeley and Hansen - Reduction of Scope of Work for WWTP Digester Gas Utilization1316 COuNTY-Clry BUILDING 227 W. JEFFERSON BOULEVARD SoI)TH BEND. INDIANA 46601-1 930 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS September 27, 2016 Mr. Joseph Teusch Greeley and Hansen Suite 150 7820 Innovation Blvd Indianapolis, IN 46278 PHONE 574/235-9251 FAX 574/235-9171 RE: Amendment to Professional Services Agreement — Reduction in Scope of Work for Wastewater Treatment Plant Digester Gas Utilization Dear Mr. Teusch: The Board of Public Works, at its meeting held on September 27, 2016, approved the above referenced amendment reducing the amount by $5,500.00 for a new contract amount of $168,500.00. Enclosed please find a copy of the agreement for your records. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk Enclosure c: Jacob Klosinski GARY A. GILOT DAVID P. RELOS ELIZABETH A. MARADIK TAMES A. MUELLER THERESE J. DORAU AMENDMENT TO OWNER -ENGINEER AGREEMENT Amendment No. 1 The Effective Date of this Amendment is: Background Data Effective Date of Owner -Engineer Agreement: February 9, 2016 Owner: CITY OF SOUTH BEND, INDIANA Engineer: GREELEY AND HANSEN LLC Project: DIGESTER GAS UTILIZATION DESIGN, BID ASSISTANCE, AND CONSTRUCTION OFFICE SERVICES Nature of Amendment: [Check those that are applicable and delete those that are inapplicable.] Additional Services to be performed by Engineer Modifications to services of Engineer Modifications to responsibilities of Owner X Modifications of payment to Engineer Modifications to time(s) for rendering services Modifications to other terms and conditions of the Agreement Description of Modifications: This Amendment is made to reduce the overall project fee. Reduced fee will be assessed to the construction services portion of the Contract as the design is complete. There will be no reduction in the Scope of the Work. Agreement Summary: Original agreement amount: $174,000 Net change for prior amendments: $0 This amendment amount: $(5,500) Adjusted Agreement amount: $168,500 Change in time for services (days or date, as applicable): 0 The foregoing Agreement Summary is for reference only and does not alter the terms of the Agreement, including those set forth in Exhibit A. E1CDC® E-500, Agreement Between Owner and Engineer for Professional Services. Copyright O 2014 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Page 1 Owner and Engineer hereby agree to modify the above -referenced Agreement as set forth in this Amendment. All provisions of the Agreement not modified by this or previous Amendments remain in effect. OWNER: ENGINEER: By: By: Nicole B. Spieles Print Board of p UVED Print �f , j( name: ublic Works name: yr Title: 6'Zr S F 2 7 2 R126�— Title: Managing Director, Midwest EJCDC® E-500, Agreement Between Owner and Engineer for Professional Services. Copyright m 2014 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Pace 2 GREELEV AMD HANSEN 7820 Innovation Boulevard. Suite 150 Indianapolis, Indiana 45278 p 317 924 3380 f 317 228 9368 vmvv.greeley-hansen.com September 12, 2016 Mr. Jacob Klosinski, P.E. Assistant City Engineer Environmental Services 3113 Riverside Drive South Bend, IN 46628 Subject: Digester Gas Utilization Design and Construction Services Agreement Amendment No. 1 Dear Jacob: Enclosed are two signed original copies of Amendment No. 1 for the subject project. If the Amendment is acceptable to the Board, please send us one executed copy of the Amendment for our files. We appreciate the opportunity to continue to serve the City of South Bend. Yours very truly, Greeley and Hansen eph Teusch, P.E. Associate INTER -OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENVIRONMENTAL SERVICES TO: Members of the Board of Public Works Eric Horvath, Director of Public Works Michael Schmidt, Board of Public Works Attorney FROM: Al Greek, Director of Utilities Jacob M. Klosinski, Assistant City Engineer SUBJECT: Agenda Request Form — Professional Services Agreement Amendment No. 1 Project No. 116-050 Wastewater Treatment Plant — Digester Gas Utilization DATE: September 19, 2016 The Division of Utilities is requesting the Board of Public Works approval of the Professional Services Agreement Amendment No. 1 with Greeley and Hansen for Project No. 116-050 Wastewater Treatment Plant Digester Gas Utilization. Design Engineer, Greeley and Hansen, LLC, is providing a credit of $5,500.00 (reduction of contract fees) for this project in agreement with the Division of Utilities for their adjusted scope of work. The funding source for the project is Wastewater, Engineering (641-0630-793-36-05). If there are any questions regarding the subject project, please contact All Greek (Ext. 4210) or Jacob M. Klosinski (Ext. 9496) at the Division of Utilities. BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date September 19, 2016 Name Jacob M. Klosinski Department Div. of Env. Services BPW Date September 27, 2016 Phone Extension (574) 235-9496 Required Prior to Submittal to Board Legal ® Attorney Name Michael Schmidt Controller ® Controller review is required for all Contracts $5,000.00 or more and greater than one year in length per the City Purchasing Policy Purchasing ® Carol Kurzhal Check the Appropriate Item Type — Required for All Submissions ❑ Agreement ❑ Contract ❑ Proposal ❑ Addendum ® Professional Services ❑ Resolution ❑ Bid Opening ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ❑ Quote Award ❑ Change Order No. ❑ C/O & PCA No. ❑ PCA ❑ Ease/Encroach. ❑ Traffic Control Company or Vendor Name New Vendor MBE/WBE Contractor Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description Amount of Greeley and Hansen, LLC J Yes ZJ No U If Yes, Approved by Purchasing J MBE ❑ WBE W WTP - Digester Gas Utilization 116-050 Wastewater $ 5,500.00 (Credit) The Division of Utilities requests the Board of Public Works approval of Amendment No. 1 for the subject project for adjustments in the scope of work resulting in a $5,500.00 credit. ❑ Required Contractor's Certification Form Attached (Non - Collusion, Non -Discrimination, Non -Debarment E-Verify, Iran etc.) Required For Chance Orders Only Increase Decrease Previous Amount Current Percent of Change: New Amount Total Percent of Change: Copy Original ® ❑ ® ❑ ® ❑ Al Greek Jacob M. Klosinski Carol Kurzhal Approval