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Home My WebLink AboutAgreement - American Electric Power - Conversion of 3 Phase Power Service to Single Phase Service for Olive Rd. Lighting1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND. INDIANA 46601-1830 O�,oUTR- .. F U W 'y a � i A65 CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS September 27, 2016 American Electric Power I&M CIAC — IMPC 25 PO Box 60 Fort Wayne, IN 46897-0184 PHONE 574/235-9251 FAX 574/235-9171 RE: Agreement -Conversion of 3 Phase Power Service to Single Phase Service for the Olive Road Lighting over the Indiana Toll Road To Whom It May Concern: The Board of Public Works, at its meeting held on September 27, 2016, approved the above referenced agreement in the amount of $3,694.64. Enclosed please find an original of the agreement for your signature. Please sign and return the original to our office and keep a copy for your records. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, Linda M. Martin, Clerk Enclosure c: Roger Nawrot, Engineering GARY A. GILOT DAVID P. RELOS ELIZABETH A. MARADIK JAM ES A. MUELLER THERESE J. DORAU Indiana Michigan Power Company - IN Contribution -In -Aid -of -Construction Agreement For Electric Distribution Service Contract #: DWMS00000321756 Work Request #: 59491982 Date: 10/13/2015 Customer Name: City of South Bend Tariff: 733 SLCM-z.4o Service Address: O1IvE RD Mailing: 1316 County City Bldg SOUTH BEND, IN South Bend, IN 46601 Project Description: The Customer has requested the installation of electric distribution facilities (hereinafter referred to as "Basic Service") as follows: 3Ph to 1Ph conversion associated with Street Light Service. Indiana Michigan Power Company - IN (hereinafter referred to as "Company") agrees to remove existing 3Ph (277/480v) facilities that presently serve the customer's street lights and to replace with 1Ph (120/240v) facilities. Customer agrees to replace existing Tesco cabinet 3Ph (277/480v) with a IPh (120/240v) cabinet. In addition customer will provide conduit from Company Pole to Tesco cabinet in the event that conduit is not presently in place. 1. Customer Revenue Credit - Customer hereby agrees that the following electrical load and/or housing units will be installed A) within three (3) months from completion of extension unless stated otherwise in the comments above; or B) within six (6) years from completion of extension if customer is developing a subdivision or manufactured housing park. NUMBER OF LOTS USED TO DETERMINE REVENUE 0.00 House Size base Load -Ge-0—th—erma & ASHP(# units) Resis ante & ETS(# units) AOHP (# units) eman Mont y jcwH 2,191 oa ac or Based on the customer's preceding representation, the Company estimates the 2-1/2 year revenue to be $5,831.40. Customer agrees to pay to the Company the potentially refundable amount of $0.00, which is the difference between the Company's cost of installing the necessary facilities and the estimated revenue credit. In addition, the customer agrees to pay a non-refundable amount of $3,694.64, for any work requested that exceeds what is required to provide adequate .service. Total amount due including both the refundable end the non-refundable amount is $3,694.64 Payment shall be made prior to the start of Company's construction of facilities. 2. Recalculated Revenue - If the customer has not installed or contracted for the installation of the electric equipment as stated in paragraph #1, then the Company shall recalculate the estimated revenue. If the recalculated revenue is less than the Company's cost of facilities, then the customer shall, within thirty (30) days of receiving an invoice from the Company, pay to Company as aid to construction, the difference between the estimated revenue and the Company's cost of the facilities. The fact that the customer may no longer be associated with or have a property interest in the project served under this agreement does not release the customer from this obligation. 3. Customer Refund - If the customer made an aid to construction payment, then the customer shall, after the number of services used in the original revenue calculation has been installed, receive a refund for any additional permanent customers utilizing the same line extension within six (6) years from completion of the extension. Refunds will be made for each additional permanent customer equal to 2-1/2 times the estimated annual revenue, less the estimated cost of service drop or laterals and metering equipment required to serve the new permanent customer(s). The total of all refunds or allowances shall not exceed the total payment made by the customer. Refunds will be made once customer has notified the Company of any new customers that are added to this extension. 4. Underground Service a. The customer shall provide, at no cost to the company, the necessary right of way for the underground electric service and shall make the right of way accessible to the company's equipment. The owner shall remove all obstacles, grade the right of way to within 4" of finished grade, and provide continuing access to the Company for expansion, operation, and maintenance of all electric service facilities. Seeding and restoration or replacement of all trees, shrubs, and landscaping, shall be the responsibility of the customer. b. The Company may provide the necessary excavation, trenching and backfill and shall install the electrical conductors and related facilities. The customer may elect to do all trenching and backfill in order to reduce company charges for installing underground service. All trenching and backfill must be done in accordance with Company specifications. C. Where abnormal site or soil conditions are found to exist after Contribution -In -Aid -Of -Construction Agreement For Electric Distribution Service has been accepted, the customer shall pay those charges resulting from the abnormal conditions which are in excess of the original customer payment. d. The customer hereby agrees to install an approved electric service entrance of sufficient capacity for present requirements of the building to be erected on the property. Service shall normally terminate on the building exterior at a location suitable to the Company. Service entrance capacity shall be as indicated on the Contribution -In -Aid -Of -Construction Agreement For Electric Distribution Service. e. The customer shall coordinate the installation of underground electric facilities with other utilities and services to permit efficient completion of Company's work, unimpeded access to the installation site, and installation of underground facilities at proper depth to avoid accidental dig -ins or other installation problems. f. Customer understands that in order for Company to perform the above described work, Company (and/or its contractor) may be required to excavate, dig, bore or bring large, heavy equipment onto the property. This presents a danger to hidden underground structures/facilities. It is the customer's responsibility to locate and/or expose all privately owned structures/facilities located within the proposed work area. The Company (and/or its contractor) will not assume responsibility for damage to water lines, drain tiles, septic systems, etc., that have not been properly identified and/or exposed by the customer. Customer understands that all facilities installed by the Company will be and remain property of the Company. The Company expressly retains the right to use said lines and equipment for any purpose which Company deems advisable, including the distribution of electric service to other customers. Other utilities may have lines and/or equipment that utilize Company's pole or other facilities. Company is not responsible for the installation, relocation or removal of lines and/or equipment owned by other utilities at this location. Each utility is responsible for its own equipment and the time it takes to install, remove or relocate it. Any fees charged by other utilities are the responsibility of the customer, not the Company. The customer is responsible for contacting the other utilities and making arrangements with them for any work that must be done to facilitate this contract. Nothing herein contained shall be construed as a waiver or relinquishment by Company or any right it has or may hereafter have to discontinue service for or on account of default in the payment of any bill owing or to become owing thereunder or for any reason or cause stated in the Company's Tariff. It is agreed and understood that, if Customer alters the terms of this Agreement, it may be voided at the discretion of the Company. It is further understood and agreed that should circumstances, on the part of either the Company or the customer, delay rendering service beyond 90 days after this Agreement is signed, the terms of this agreement may be The quoted price and terms set forth in this Contribution -In -Aid -Of -Construction Agreement For Electric Distribution may be withdrawn if not accepted before 01/11/2016 Terms of this agreement begin upon Company's completion of the line extension Binding Authority - The individual executing this Agreement hereby warrants to the Company that he or she has full authority to do so and has authority to bind the customer. Customer agrees to accept above desribed terms and conditions and further agrees that the Company shall not be liable for any claim of loss, injury, or damage, caused by the installation of service to the customer or for work on behalf of customer under this Agreement except that which results from the negligence of the Company. CUSTOMER USE: Date: Customer Name: By: Title: COMPANY USE: Date: Print Name: Accepted By: Title: PLEASE >> Please remit To: American Electric Power DETACH >> ISM CIAC - IMPC 25 STUB >> PO Box 60 Fort Wayne, IN 46897-0184 AND >> Bill To: RETURN >> City of South Bend 1316 County City Bldg WITH >> South Bend, IN 46601 PAYMENT Contract No: DWMS00000321756 Date: 10/13/2015 .. • '. + 4i Company No: Contract No: Customer No: Date: Amount Due: Amount Remitted: 170 DWMS00000321756 11067179 10/13/2015- 3,694.64 Customer No: 11067179 Work Request #: 59491982 Description Quantity DOM Init Amt Net Amount 3Ph to 1Ph conversion associated 1.0 EA 3,694.64 3, 694.64 with Street Light Service. Amount Due: 3,694.64 Date 9-20-2016 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Department Public Works Name Roger Nawrot Division/Bureau Engineering BPW Date 9-27-2016 Phone Extension 5932 Required Prior to Submittal to Board Legal ❑ Attorney Name: Controller ❑ Controller review is required for all Contracts $5,000.00 or more and greater than one year in length per the City Purchasing Policy Purchasing ❑ Check the Appropriate Item Type — Required for All Submissions ® Agreement ❑ Contract ❑ Proposal ❑ Addendum ❑ Professional Services ❑ Resolution ❑ Bid Opening ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ❑ Quote Award ❑ Change Order No. ❑ C/O & PCA No. ❑ PCA ❑ Ease/Encroach. ❑ Traffic Control: ❑ Other: _ Required Information Company or Vendor Name Indiana Mich I-1 Yes I-1 N New Vendor MBE/WBE Contractor MBE/WBE Contractor Requested Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description Amount of ❑ Increase ❑ Decrease Previous Amount Current Percent of Change: New Amount Total Percent of Chanoe: py Original ❑ ❑ Ian Power Corn Approved by U MBE 11 WBE ❑ No Ll Yes Name of Company Olive Road Lighting over the Indiana Toll Road 115-124 404-0602-431.31-06 $3,694.64 conversion of existing 3 phase power service to single phas, power service for the lighting project. ❑ Required Contractor's Certification Forms Attached (Non - Collusion, Non -Discrimination, Non -Debarment, E-Verify, Iran, etc.) Nawrot