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HomeMy WebLinkAboutProcessions - Alzheimers Association1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD $OATH BEND- INDIANA46601-1830 v c CITY OF SOUTH BEND PETE BUTTIGIEG, MAYOR BOARD OF PUBLIC WORKS September 22, 2016 Ms. Abby Geha Alzheimer's Association 6324 Constitution Dr Fort Wayne. IN 46804 RE: Event: The Walk to End Alzheimer's Date: September 25, 2016 Dear Ms. Geha: PHONE 574/235-9251 FAx 574/235-9171 The Board of Public Works, at its meeting held on September 22, 2016, approved your request to conduct the above referenced event on September 25, 2016 from 1:00 p.m. to 3:00 p.m. Enclosed please find copy of your approved permit. Please note that participants must stay on the sidewalks and obey all traffic laws. The Police Department will not be assisting with this event. Please call this office at (574) 235-9251 with fiuther questions regarding this matter. /Sincerely, Linda M. Martin, Clerk Enclosure c: Gene Eyster, Police Department Federico Rodriguez, Fire Department Marcia Qualls, Engineering GARY A. GILOT DAVID P. RELOS ELIZABETH A. MARADIK JAMES A. MUELLER THERESE J. DORAU INTER -OFFICE MEMORANDUM BOARD OF PUBLIC WORKS DATE SENT: 9/16/2016 TO: Ed Gleckler, Traffic & Lighting %Federico Rodriguez, Fire Department Matt Longfellow, Engineering Paula Garis, Park Department >' Lt. Gene Eyster, Police Department Adam Burck, Downtown South Bend j(aburck@downtownsouthbend.com) Marcia Qualls, Engineering Legal Department FROM: Linda M. Martin, Clerk SUBJECT: PROCESSION RECOMMENDATION SPONSOR: Alzheimer's Association DATE OF EVENT: September 25, 2016 DATE DUE: September 20, 2016 FAX OR E-MAIL TO: 235-9171 / Imartin(a)southbendin gov RECOMMENDATIONS AND COMMENTS: By Date Sep, 16, 2016 2:47PM APPLICATION FOR USE OF PUBLIC RIGHT -OF -WAX FOR PROCESSIONS No The Board of Public Works must have FOUR (4) weeks prior notice of the ❑ I have met with Marcia Qualls, at 235-5939 or m ualls southbendin. ov, and enclosed the signed Authorization Form with my application to the Board of Works for authorization of the proposed date and route of event. Sponsor: -c.l eitke � 1 p — Submitted By: �J (TGhA ^� Address: (r 5,2+ ✓� City: �AiLuRL. u tic. State: 6 Zip: V 4 Phone: 20 — 42. p — g dl Email. ayhQ 19 412- O Sponsor may use the public right-of-way described as: (describe route and attach map) PLEASE NOTE: THE SOUTH BEND POLICE DEPARTMENT RESERVES THE RIGHT TO CHANGES YOUR ROUTE FOR SAFETY PURPOSES Event name: 4e WA 49 fiO— Z eN,M46 ❑ The Board of Public Works must have FOUR (4) weeks prior notice before event occurs [r All pre -paid costs, maps, flyers, event description, and any other applicable information requested or required shall be submitted to the Board of Public Works with this application. Q Certificate of Insurance shall be submitted to the Board of Public Works no later than two (2) weeks prior to the date of this event. The Board reserves the right to pull the permit if a certificate of insurance is not received on time. ❑ The event shall be held on A .�i ' 201jo and no other date ❑ Registration time for the event starts at 1:00 a.m./—m. ❑ Starting time of the procession is 215 a.m./Im ❑ Estimated completion time is 21PQ a.m./gym. ❑ Estimated number of participants is A& This event involves the use of the following right-of-ways: ❑ This event involves City streets ❑ This event involves County roads ❑ This event involves State highways [r]' This event involves use of a park (Must obtain permission from Park Board) [+ This event involves the use of the sidewalk. Participants must stay on the sidewalk and obey all traffic laws. Updated 4/06/16 Sep, 16. 2016 2:48PM No, 0186 P. 3 ❑ This event is a locaV e iona ational event (Please circle the appropriate event type) [� This event will be coordinated with the property owner/business where staging will take place. Updated 4106116 2 Sep, 16, 2016 2:48PM No. 0186 P, 4 PERMIT/AGREEMENT FOR A PROCESSION 1. Sponsor shall reimburse the Board for the actual cost to the City for the event, if deemed necessary. 2. Sponsor shall provide to the Board a Certificate of Insurance showing a liability policy in full force and effect with limits of $300,000.00 per occurrence and $5,000,000.00 aggregate and listing the City of South Bend as an additional named insured for the event, no less than two (2) weeks prior to the date of the event. 3. Sponsor shall provide to the Board copies of all licenses, permits, route maps, event flyers, description of event, and any other documentation required, with this application. 4. Sponsor agrees to abide by all terms and conditions of Resolution No. 9-1985, Establishing Policies and Fees for Foot Races and Similar Events, adopted by the Board of Works on March 4, 1985. 5. In order to ensure public safety during the event, the Board agrees to furnish traffic planning, materials, equipment and personnel as deemed necessary by the Police Department Traffic Bureau, the Bureau of Traffic and Lighting, and, where applicable, the Board of Park Commissioners. 6. Sponsor aclmowledges that the Police Department reserves the right to change this route for safety purposes. 7, In consideration for approval by the Board and the use of the public right-of-way for the purposes set out above, the undersigned agrees and undertakes to hold the Civil City of South Bend, Indiana, free and harmless from any liability loss, costs, damages or expenses, including attorney fees, which the Civil City of South Bend may suffer or incur, as a result of any claims or actions which may be made by any person, including a participant in said activity, arising out of the approval of the request to use the public right-of-way indicated in the City of South Bend. Thp undersigned certifies that he/she is authorized to bind the above mentioned sponsor to the terms hereof. 8. Notification of approval✓denial of this request will be issued by return of this form, upon signed authorization by the Board of Public Works I understand the above rules and regulations and that this application may be denied based on any false or incomplete information. Sponsor Signature Printed Name Title b� IJ. (rI la -Pevelsome4 BOARD 6F PUBLIC WO S APPROVAL President Mem er Member My niber���' Iv ember Dater YY RETURN FORM TO: 3 Board of Public Works 1316 County -City Building 227 West Jefferson Boulevard South Bend, IN 46601 Phone: (574) 235.9251 • Fax: (574) 235-9171 • &Mail: publicwksasout endin toy Sep.16.2016 2:48PM AUTHORIZATION FOR USE OF PUBLIC RIGHT-OF-WAY FOR EVENT @ 0110a The Board of Public Works must have FOUR (4) weeks prior notice of the event. Marcia Qualls should be contacted FIVE TO SIX (5-6) weeks prior to the event. ❑ I have met with Marcia Qualls, at 235-5939 or m ualls southbendin. ov, and enclosed this signed Authorization Form with my application to the Board of Works, for authorization of the proposed date and location/route of event. Event name: W —gyp y(t( 414W! Sponsor: k6lSubmitted By: k6UihA Address: tjjj.4 �'M ' City: (:Kk wdakil State: 1hUpwt: Zip; qi Phone: Zip Email: p eha etl1�419 70rI- 15t{� I have met with the applicant and confirmed the time, date, and route requested for this event will not conflict with any previous applications. This event is approved for 20 . beginning at a.m./p.m and ending at _ a.m./p.m. at the approved location: Marcia A. Qualls RETURN FORM TO: Board of Public Works 1316 County -City Building 227 West Jefferson Boulevard South Bend, IN 46601 Phone: (574) 235-9251 0 Fax; (574) 235.9171 . E Mail: It Niowks aft, southbendityaov n Sep. 16, 2016 2:49PM . 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HhZH 3 ��_��Q a W (p C I\`ice- m W � cc�.� W OyWC W ~ a Q ^ � eIL M z ' a _QaRea LL W • Q z as Z N th LA O O W 5 y J O= O 3 c= N Z " v $ C O c ? •S '" u W w d G O 0 7 a oIM,m y E E' :n 2 v v v E N c u � v � D _w � 4) C M L LU ]. c m Q u N pQ) p x 7 L K N t L Q O '_ O L A ra W r—= J m '; L v c c E E 0 "m 'u Z O O LU O Q E N v ut 'N � 7 O �' '' LW J^ N Q>" C J E j©- E A O_ C Y i0 O T Q L U H N E 4c0 N V�I L awes o,; ros 3 3 E Z S W N L y 71 H fi A� Z a H Z o m e' $� G Ox a 0) a Q o � M C Z O rxw CAi a 0 as C ro= 5 a z V N C ~ rl �E G N N N Z 11 to Wa Sep, 16. 2016 2:53PM No, 0 18 7 P, 2 %U(TO ■ erY�azsoctatlon' s 0m `� a > 5 f0 > na0� OC s�,p d �a v a j?� H mrm ^I w m !1 3- 3 O a �, Z m m M• ry n lD, O n 4 O � rt v T d Q 7' p a m m O a E N n 7 3 -n v z Rye a D o a �: o n e o 3 ro 0 m v x D = m IT v d d 3 K " $ 0" 8" o '0 w 0' o n 3 w» a �j Ill N o �' �' 3° �r a v o m IA or 7' ar p N O 0 'o d '� M c 0 r'j. v ", f° F'-n °o �2 1 H rD 0 a O o A C C n 0FIT d 3 ? 3 rD 0 � c ier's Association Greater Indiana Chapter 1 at Street, Suite 100 polls, IN 40240 m Z v 0 mn Sep. 16, 2016 2:51PM wwwalzorgrindiana Greater Indiana Chapter 800-272.3900 50East 9lstStreet, Suite too Indianapolis, IN 46240 317 575 9620 p 317 582 0669 f To: Board of Park Commissioners Fort Wayne Office 6324 Constitution Drive Fort Wayne, IN 46804 260 420 5547 p 260 420 3517 f No, 0186 P, 8 alzheimeT's % association° From: Abby Geha, Development Specialist, Alzheimer's Association RE: Potawatomi Park as the site for The Walk to End Alzheimer's on Sunday, September 251h12015 Thank you very much for considering our request to use Potawatomi Park as the location for our 2016 Walk to End Alzheimer's. The Alzheimer's Association's mission is to eliminate Alzheimer's disease through the advancement of research, to provide and enhance care and support for all affected, and to reduce the risk of dementia through the promotion of brain health. The Walk to End Alzheimer's is the world's largest event to raise awareness and funds for Alzheimer's care, support and research. In 2015, the Greater Indiana Chapter hosted more than 10,000 participants and raised more than $1.6 million statewide. There are 12 walks in the state of Indiana. We have held our walk at Potawatomi Park for the past 2 years. As I am new to this position, I can only tell you that our volunteers love it there. We use Shelter 2 & 3 to set up our registration tables, and our sponsor tables (mostly health care facilities that pass out information). We then hold a short ceremony where we have a speaker who has experienced the disease through a loved one, we recognize top fundraising groups, and we recognize those walking through our memory garden. Each participant is given a flower that represents their connection to the disease --they have lost someone, have been diagnosed, are a caregiver or support the cause and vision of a world without Alzheimers. The memory garden portion of the program calls for participants to come together and make a commitment to fulfill their promise to remember, to honor, to care and to fight Alzheimer's disease. Through colored flowers, the Promise Garden ceremony represents the diverse reasons participants have gathered to participate. We then walk to raise awareness. At this point, there are no survivors of Alzheimer's disease. There are currently 5.5 million people living with a diagnosis and it is the only one of the top ten causes of death (ranked at #6) that has no treatments or cure. Thanks so much for the consideration of the use of your beautiful park.