HomeMy WebLinkAboutMajor Rain Event - Storm Damage RepairsBOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date September 21, 2016
Name Roger Nawrot Department Engineering
BPW Date September 22, 2016 Phone Extension 5932
I
Required Prior to Submittal to Board
Legal ❑
Attorney Name Michael Schmidt
Controller El
review is required for all Contracts $5,000.00 or more and
greater
greater than one year in length per the City Purchasing Policy
Purchasing ❑
George King
Check the Appropriate Item Type — Required for All Submissions
❑
Agreement
❑ Contract ❑ Proposal ❑ Addendum
❑
Professional Services
❑ Resolution
❑
Bid Opening
❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet
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Quote Opening
❑ Quote Award
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Change Order No.
❑ C/O & PCA No. ❑ PCA
❑
Ease/Encroach.
❑ Traffic Control
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Other: Declaration of Emeraencv
Company or Vendor Name
New Vendor
MBE/WBE Contractor
MBE/WBE Contractor Requested
Project Name
Project Number
Funding Source
Account No.
Amount
Terms of Contract
Purpose/Description
Amount of ❑ Increase
CI Decrease
Required Information
Yes M No
❑ No ❑ Yes Name of Company
Storm Damaae Emeraencv Renairs
Declaration of an emergency to allow quotations for the repairs
by invitation.
LJ Kequirea Contractor's Certification Form Attached (Non -
Collusion, Non -Discrimination Non -Debarment E-Verify,Iran etc
squired For Chanoe Orders Onlv .si..
Previous Amount $
Current Percent of Change: %
New Amount $
Total Percent of Chanqe: %
Copy
Origin
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Nawrot
INTER -OFFICE MEMORANDUM
DEPARTMENT OF PUBLIC WORKS
DIVISION OF ENGINEERING
TO: Linda M. Martin, Clerk
Board of Public Works
FROM: Roger Nawrot, Assistant City Engineer
SUBJECT: Emergency Storm Damage Repair to Infrastructure
Project No. 116-083
DATE: September 21, 2016
On August 15 and 16, 2016 the City of South Bend ("City") experienced a rainfall event
of major magnitude that caused damaged to the streets and the adjacent storm water facilities.
This major rainfall event could not have been reasonably foreseen and it does impact public
safety as we currently have two streets with traffic lane restrictions, one street with a washed
out shoulder and one street that has the storm water discharge path washout into a detention
basin. With the limited amount of good weather left in the construction season the Engineering
Division is requesting that the Board of Public Works recognize the rainfall event as an
emergency as defined by IC 36-1-2-4.5 and declare an emergency under IC 36-1-12-9 for the
limited purpose of allowing for street repairs by invitation of contractors who are known to the
City as being capable of completing the necessary street repairs.
The projects that are potentially subject to this request are:
116-083D
Ireland Road east of Ironwood Drive
116-083E
Chippewa Avenue at Bowman Creek
116-083F
Randolph Street at the Storm Water Basin
116-083G
Ireland Road at High Street
The contractors that will be invited to quote on each one of these projects are HRP
Construction Co., Rieth-Riley Construction Co., Selge Construction Co. and Walsh & Kelly, Inc..
Please call with your questions.
Enclosure
APPROVED
Board of Public Works