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HomeMy WebLinkAbout05/09/88 Board of Public Works MinutesREGULAR MEETING MAY 9, 1988 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Monday, May 9, 1988, by President John E. Leszczynski, with Mr. Leszczynski, Mrs. Patricia E. DeClercq and Ms. Katherine Humphreys present. Also present was Board Attorney Marva J. Leonard -Dent. AGENDA ITEM ADDED Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, a recommendation regarding the rejection of Proposals received for lease purchase financing of a Fire Department Rescue Unit was added to the agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the minutes of the May 2, 1988, regular meeting of the Board were approved. APPROVE LEASE AC CITY OF SOUTH BEND/ST. JOSEPH BAR ASSOCIATION (SHARP COPIER) Ms. Kathleen Cekanski-Farrand, Member, Board of Governors, St. Joseph County Bar Association, was in attendance and presented to the Board a Lease Agreement for the lease/purchase of a Sharp Copier #SF 811 copy machine from the City Clerk's office, which the Board declared obsolete on March 28, 1988. The Lease Agreement indicates that the equipment shall be leased by the City to the St. Joseph County Bar Association for a period of ten (10) months for a monthly amount of fifty dollars ($50.00). The full purchase price shall be the sum of four hundred ninety-nine dollars ($499.00). It was noted that the copy machine will be used in the Law Library. by Mrs. DeClercq, seconded by Ms. Humphreys an above referred to Lease Agreement was approved EDISON STATE - LOCAL PUBLIC AGENCY FROM CRESTWOOD TO HICKORY Upon a motion made d carried, the and executed. RECONSTRUCTION OF Mr. Leszczynski advised that Mr. R. E. Wheeler, Area Engineer, Division of Local Assistance, State of Indiana, Indiana Department of Highways, 100 North Senate Avenue, Room 1101 State Office Building, Indianapolis, Indiana, has submitted a State - Local Public Agency Agreement (Construction and Project Management for Federal Aid Projects) for the reconstruction of Edison Road from Crestwood to Hickory Road Project. Mr. Leszczynski advised that this Project is being moved ahead to the bid stage and the Agreement submitted today commits the City to paying its twenty-five per cent (25%) share of the project which is approximately $150,000.00. Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the above referred to Agreement was approved and executed. APPROVE COMMUNITY DEVELOPMENT CONTRACT The following Community Development Contract was presented to the Board for approval: KO -OP 65 KO -OP 65 SENIOR FOODBANK REHABILITATION ACTIVITY The targeted goals for this project are to repair the roof and make other repairs which will bring the building located at 526 West Western Avenue up to code. The total cost of this activity shall not exceed $10,000.00. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the above referred to Contract was approved and executed. 1 1 REGULAR MEETING MAY 9, 1988 FM 1 1 1 FILING OF APPLICATION FOR BIDDER UALIFICATION/CERTIFICATION Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the following application for bidder qualification/ certification was accepted for filing and referred to the appropriate City departments and bureaus for review and recommendation: 1. Watcon, Inc. 2215 South Main Street South Bend, Indiana APPROVE APPLICATIONS FOR BIDDER QUALIFICATION/CERTIFICATION Mr. Jimmy L. Scott, EEO Officer for the City of South Bend, advised the Board that he has reviewed the below listed applicants for bidder qualification and/or certification and after complete review, found that all requirements of the South Bend Affirmative Action ordinance have been met. He therefore recommends that the following twelve (12) applicants be qualified for City bidding and the following one (1) applicant be certified as a Minority owned business: QUALIFIED AS CITY BIDDERS: 1. Rieth-Riley 2. Walsh & Kelly, Inc. 3. Rockwell International Corporation 4. Reese and Sons Construction 5. Michiana Paving & Excavating 6. Uniontown Plant 7. Illinois Lawn Equipment, Inc. 8. Warsaw Chemical Company, Inc. 9. United States Pipe and Foundry Company 10. Thompson -Hayward Chemical Company 11. Northwestern National Life Insurance Company 12. Reese and Sons Construction CERTIFIED AS MINORITY OWNED BUSINESS: 1. Reese and Sons Construction Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the recommendation as submitted was accepted and the applications approved. REJECT PROPOSALS PREVIOUS READVERTISE FOR NEW PROPO DEPARTMENT RESCUE UNIT ,Y RECEIVED ALS - LEASE JD APPROVE FI UEST TO CING - FIRE Ms. Katherine Humphreys, Director, Administration and Finance, recommended to the Board that the two (2) Proposals received on May 2, 1988 for the lease purchase financing of a Fire Department Rescue Unit be rejected and that the Board readvertise for new Proposals. She stated that it was felt that the best interest rate was not received. Therefore, upon a motion made by Ms. Humphreys, seconded by Mr. Leszczynski and carried, the Proposals received on May 2, 1988 were rejected and the request to advertise for the receipt of new Proposals was approved. APPROVE AGREEMENT FOR AND SIMILAR EVENTS - Mr. Leszczynski advis establishing policies adopted by the Board Watershed, Inc., spon on Saturday, May 14, and therefore the app Board at this time. USE OF PUBLIC RIGHT-OF-WAY FOR FOOT RACES ed that pursuant to Resolution No. 9-1985, and fees for foot races and similar events, of Public Works on March 4, 1985, Michiana sor of the 18th Annual River Run to be held 1988, has fulfilled resolution requirements ropriate Agreement is being submitted to the It was noted that on April 18, 1988, the Board of Public Works approved the date for this event subject to the sponsor meeting all Resolution requirements. 2 REGULAR MEETING MAY 9, 1988 Therefore, upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the Agreement as indicated above was approved and executed. APPROVE IRREVOCABLE LETTER OF CREDIT NO. 537 - JACK HICKEY, INC. (_KENSINGTON FARMS EAST, SECTION V, PART II) Mr. Leszczynski advised that Mr. Michael P. Meeks, Director, Division of Engineering and Mr. Melvin B. Humphrey, Bureau of Design and Construction, have submitted a Letter of Credit from Jack Hickey, Inc., South Bend, Indiana, on behalf of the City of South Bend, Indiana, as a guarantee to complete construction of all public improvements stated in said letter within the limits of Section Five (V), Part II Kensington Farms East Subdivision. Mr. Meeks and Mr. Humphrey stated that this acceptance will allow the plat dedication to proceed and building construction prior to the completion of the public improvements required by the developer. It was noted that the Irrevocable Letter of Credit No. 537 was issued by the Valley American Bank, P.O. Box 328, South Bend, Indiana, and is in the amount of $92,000.00. The Letter of Credit indicated that it is given to warrant the guarantee and completion of public improvements, including but not limited to water, sanitary sewers, storm sewers, curbs, streets, sidewalks and street lighting in Section V, Part II, Kensington Farms East. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Letter of Credit as submitted was accepted and approved. REQUEST TO CLOSE THE 600 BLOCK OF EAST ECKMAN FOR BLOCK PARTY - MAY 22, 1988 - REFERRED In a letter to the Board, Mr. T. Mark Fay, 622 E. Eckman Street, South Bend, Indiana, advised that the neighbors in the 600 block of East Eckman Street seek permission to close the street on May 22, 1988 from 12:00 noon to 8:00 p.m. for a neighborhood block party. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. APPROVE REQUEST OF YELLOW CAB COMPANY FOR A TAXICAB STAND IN THE 500 BLOCK OF WEST SOUTH STREET EAST OF THE ENTRANCE TO THE COVELESKI BASEBALL STADIUM Mr. Leszczynski advised that the appropriate City departments and bureaus have reviewed the above referred to request submitted to the Board on March 28, 1988 and recommend approval at this time. Mr. Leszczynski further advised that the Bureau of Traffic and Lighting has indicated that the area to be approved is two (2) spaces on West South Street on the north side of the street approximately across from the Union Station. Therefore, upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the recommendation was accepted and the request approved. APPROVE REQUEST OF WEST SIDE MEMORIAL COMMITTEE TO CONDUCT ANNUAL MEMORIAL DAY PARADE - MAY 30, 1988 Mr. Leszczynski advised that the necessary City departments and bureaus have reviewed the above referred to request submitted to the Board on April 25, 1988 and recommend approval. Therefore, upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the recommendation as submitted was accepted and the request approved. APPROVE REQUEST TO CLOSE PORTION OF EAST WAYNE STREET FOR BLOCK PARTY - MAY 22, 1988 Mr. Leszczynski advised the Board that the Bureau of Traffic and Lighting and the Police Department Traffic Division have reviewed 1 I [1 123 REGULAR MEETING MAY 9, 1988 the above referred to request submitted to the Board on April 25, 1988 and recommend approval. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the recommendation was accepted and the request approved. APPROVE REQUEST TO CONDUCT ETHNIC FESTIVAL PARADE AND BIKE RACE - JULY 2, 1988 Mr. Leszczynski advised that the appropriate City departments and bureaus have reviewed the above referred to request submitted to the Board on March 28, 1988, and approval is recommended at this time. Therefore, upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the recommendation was accepted and the request approved. APPROVE TITLE SHEET Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the title sheet for Kensington Farms East, Section V, Part II was approved and signed. APPROVE LICENSE APPLICATION - SECONDHAND DEALER Mr. Leszczynski advised that the following one (1) secondhand dealers license application has been received: NAME: Penthaniel & Children's Fashions & Crafts BY: Cheryl L. Barnett ADDRESS: 2120 Miami Street FOR THE PURPOSE OF SELLING: Children's used clothing and miscellaneous Mr. Leszczynski further advised that favorable recommendations have been received from the Bureau of Traffic and Lighting, Department of Code Enforcement, Police Department and Fire Department on the above application. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above license application was approved and referred to the Deputy Controller's office for issuance of a license. APPROVE CARNIVAL AND CIRCUS LICENSE APPLICATION - SOUTH BEND SHRINE CLUB Mr. Leszczynski advised that Mr. David Laflin, Circus Chairman for the South Bend Shrine Club, Inc., 430 North Main Street, South Bend, Indiana, has submitted a license application to conduct the annual Shrine Club Circus at the 4-H Fairgrounds on June 2 and 3, 1988. Mr. Leszczynski further advised that the Bureau of Traffic and Lighting, Police Department, St. Joseph County Health Department and Area Plan Commission have reviewed the application and recommend approval. Additionally, Mr. Jack A. Mathews, Building Commissioner and Secretary of the Board of Zoning Appeals, has advised that on February 25, 1988, the Board of Zoning Appeals granted a variance to the South Bend Shrine Club to conduct the circus at the 4-H Fairgrounds. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the recommendation was accepted and the license application approved. DENY APPLICATION FOR RUBBISH AND GARBAGE REMOVAL - WILLIE H. LEE Mrs. Patricia DeClercq, Director, Department of Code Enforcement, advised the Board that Mr. Willie H. Lee, 1312 Marietta Street, South Bend, Indiana has submitted an application for a Rubbish and Garbage Removal license. Mrs. DeClercq stated that she has reviewed the license,application and is recommending denial of the license at this time. Mrs. DeClercq stated that the denial is based on violations of Sections 4-48(a), 4-48(d) and 4-48(g)(1) of the Municipal Code as REGULAR MEETING MAY 9, 1988 well as the fact that the Department of Code Enforcement has conducted hearings regarding the property at 1303-05 Marietta which is directly across from Mr. Lee's residence.. She further stated that the hearings have been held for zoning and environmental violations relating to Mr. Lee's trash hauling business which he has been conducting without a license. Also, he has been using a "B" residential lot for the parking of his trash trucks and the storing of other rubbish and garbage related to the conduct of his business. As this is a residential lot, use of this property for his hauling business is prohibited. Mrs. DeClercq noted that Mr. Lee attempted to have the property rezoned to "D" light industrial but his petition was denied by the City Council. Mrs. DeClercq stated that therefore it is the opinion of the Department of Code Enforcement that, by granting a license the continued operation of his trash business would be condoned. She therefore made a motion that the license application as submitted be denied. Mr. Leszczynski seconded the motion and it carried. APPROVE CONTRACTORS BONDS Mr. Melvin Humphrey, Engineering Department, recommended that the following Contractors Bonds be approved as indicated below: - Stephen Thies Eff. retroactive to 4/29/88 - Louis Dean Spaid d/b/a Dean's Concrete and Landscaping Eff. retroactive to 5/2/88 Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the above Contractors Bonds were approved. APPROVE CLAIMS Chief Deputy City Controller John D. Leisenring, submitted Claim Docket No. 7745 through Claim Docket No. 7961 and recommended approval. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the claims were approved and the report filed. PRIVILEGE OF THE FLOOR: INQUIRY OF CAFETERIA BENEFITS PLAN Mr. James Wensits, South Bend Tribune Reporter, inquired of the Board the status of the Proposals received for the Cafeteria Benefits Plan. Ms. Humphreys advised Mr. Wensits that she will be meeting with Crowe Chizek sometime this week and will then finish her internal review. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the meeting adjourned at 9:52 a.m. qJn E. Leszczyn Patribia E. DeClerca ATT ST: Sandra M. Parmerlee, Clerk 1 1