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HomeMy WebLinkAbout04/18/88 Board of Public Works MinutesMUAIL, REGULAR MEETING APRIL 18, 1988 The regular meeting of the Board of Public Works was convened at 9:36 a.m. on Monday, April 18, 1988, by Board President John E. Leszczynski, with Mr. Leszczynski, Mrs. Patricia E. DeClercq and Ms. Katherine Humphreys present. Also present was Board Attorney Marva J. Leonard -Dent. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the minutes of the April 11, 1988, regular meeting of the Board were approved. OPENING AND REFERRAL OF PROPOSALS - ADMINISTRATIVE SERVICES FOR A CAFETERIA BENEFITS PLAN Mr. Leszczynski advised that this was the date set for the receiving and opening of sealed Proposals for the Administrative Services for a Cafeteria Benefits Plan. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. Proposals submitted by the following were publicly opened: DIVERSIFIED FINANCIAL GROUP, INC. Blankenbaker Business Center 11405 Bluegrass Pky., Suite 290 Louisville, KY 40299 Proposal was submitted by F. Randall Childers, Jr., President. METROPOLITAN LIFE INSURANCE COMPANY 60 Monroe Center, N.W. Grand Rapids, MI 49503 Proposal was submitted by Robert C. Crisan, Group Representative. NORTHWESTERN NATIONAL LIFE INSURANCE COMPANY Three First National Plaza Suite 2710 Chicago, Il 60602 Proposal was submitted by Teresa E. Fraser, Group Field Representative. THE BELL COMPANIES One Citizens Plaza, Suite 401 P.O. Box 879 Anderson, Indiana 46015 Proposal was submitted by Mr. Richard L. Mousty, Sales and Support Services. FLEX BEN CORPORATION 900 Wilshire Drive, Suite 304 Troy, Michigan 48084 Proposal was submitted by Mr. David E. Wilson, Consultant. BENEFIT AMERICA 3030 North Rocky Point Drive West Suite 370 Tampa, Florida 33607 Proposal was submitted by William M. Bennett, President and Mr. Christopher L. LeGate, Director, Special Projects. CONFEDERATION LIFE INSURANCE COMPANY 250 South Wacker Drive, Suite 1200 Chicago, Illinois 60606 Proposal was submitted by Michael J. Mehlmann, Chicago Sales Representative. 1 W REGULAR MEETING APRIL 18, 1988 KEY BENEFIT ADMINISTRATORS, INC. 5326 North Hillside P.O. Box 55210 Indianapolis, Indiana 46220 Proposal was submitted by William L. Stafford, CLU, ChFC, Vice -President, Marketing. AETNA LIFE INSURANCE COMPANY Employee Benefits Division 6081 East 82nd Street P.O. Box 50805 Indianapolis, Indiana 46250 Proposal was submitted by Mr. Norman H. Edison, CEBS, Account Executive. LINCOLN NATIONAL LIFE INSURANCE COMPANY Suite 610, St. Joseph Bank Building P.O. Box 269 South Bend, Indiana 46624-0269 Proposal was submitted by Mr. Dennis H. Fisher, CLU, Regional Manager, Employee Benefits Marketing and Mr. Michael L. Mishler, Flexible Benefits Specialist. Also submitted was an application for bidder qualification. FINANCIAL ASSOCIATES 401 East Colfax, Suite 402 South Bend, Indiana 46617 Proposal was submitted by Mr. Thomas J. Varga, Jr. BENEFIT CONSULTANTS, INC. Fort Wayne Office 202 West Berry Street, Suite 620 Fort Wayne, Indiana 46802 Proposal was submitted by Mr. Leigh A. Smith, CLU, Vice - President. Also submitted was an application for bidder qualification. Mr. James Wensits, Reporter, South Bend Tribune, inquired of Ms. Humphreys if she was surprised at the number of Proposals received today to provide administrative services for a cafeteria benefits plan. Ms. Humphreys stated that Invitations for Proposals were sent to companies that the City anticipated would be interested in submitting a Proposal. In further response to a question of how long it will take to review the Proposals received, Ms. Humphreys stated that she and Crowe Chizek and Company will be reviewing the Proposals as soon as possible. Ms. Humphreys clarified for Mr. Wensits that two (2) components of the cafeteria benefits plan, which utilizes pre-tax dollars, are health care and child care expenses. Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the Proposals received were referred to the City Controller and Crowe Chizek and Company for review and recommendation. OPENING AND REFERRAL OF BID FOR SALE OF CITY OWNED PROPERTY AT 2221 MEADE STREET Mr. Leszczynski advised that this was the date set for the receiving and opening of sealed bids for the sale of City -owned property at 2221 Meade Street. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. Mr. Leszczynski advised that this property has an appraised value of M REGULAR MEETING APRIL 18, 1988 $355.00. The following bid was received: MR. DAVID POPIELSKI BID: $60.00 1523 West Sample Street South Bend, Indiana Mr. Leszczynski advised that Mr. Popielski stated, in his offer to purchase, that the lot is overgrown and has a considerable amount of posts, rubbish, old logs, wire fencing and brush which all require removal and proper disposal. Due to the time and expense involved in cleaning the lot, Mr. Popielski stated that he feels that the offer of $60.00 is fair. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the bid of Mr. Popielski in the amount of $60.00 was referred to the City Controller, the Department of Code Enforcement and the City Attorney's office for review and recommendation. APPROVE COMMUNITY DEVELOPMENT CONTRACT The following Community Development Contract was presented to the Board for approval: DEPARTMENT OF PUBLIC WORKS NEAR WEST SIDE PUBLIC IMPROVEMENTS The targeted goal for this activity is to improve five (5) blocks within the Near West Side Neighborhood Revitalization Area. The total cost of this activity shall not exceed $14,000.00. Ms. Betsy Harriman, Office of Community Development, advised that 1987 monies will be combined with the above referred to amount for a total of $57,000.00. She further stated that this amount will be utilized for the Cherry Street project which entails sidewalks, street repair and paving. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the above Contract was approved and executed. APPROVE AGREEMENT F( -WAY FOR FOOT RACES AND SIMILAR EVENTS - 18TH ANNUAL WALK AMERICA - APRIL 23 1988 Mr. Leszczynski advised that pursuant to the Board's March 7, 1988, approval of the above referred to request, the appropriate Agreement for Use of Public Right -of -Way for Foot Races and Similar Events is being submitted for approval and execution. It was noted that the required $1,000,000.00 Certificate of Insurance and Proof of Payment to Civil Defense and WeatherWatch officers assisting in this event were submitted with the Agreement. Therefore, upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the Agreement was approved and executed. APPROVE PROPOS. USE OF PUBLIC RIGS CES/PREVENTATIVE REGIONAL BASEBALL ST (COLE ASSOCIATES, INC.) Mr. Leszczynski advised that Mr. Arden L. Floran, P.E., Vice-President-Mechanical/Electrical, Cole Associates, Inc., 2211 East Jefferson Boulevard, South Bend, Indiana, has submitted a Proposal for Engineering Services/Preventative Maintenance Manual for the Stanley Coveleski Regional Baseball Stadium. FOR ENGINEERING L - STANLEY COV Mr. Leszczynski stated that the Proposal is for engineering services relative to the preparation of a preventative maintenance procedure manual for the mechanical and electrical systems at the Coveleski Stadium. Mr. Leszczynski further stated that the not -to -exceed cost for this project will be $5,000.00, �I M REGULAR MEETING APRIL 18, 1988 and that work shall be completed within sixty (60) work days from the date the Proposal is signed. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the Proposal as submitted was approved and executed. APPROVE PROJECT COMPLETION AFFIDAVIT - CAST -IN PLACE CONCRETE (STANLEY COVELESKI REGIONAL BASEBALL STADIUM PROJECT) Mr. Leszczynski advised that Carl J. Reinke & Sons, Inc., has submitted the Project Completion Affidavit for the Cast -In Place Concrete Package for the Stanley Coveleski Regional Baseball Stadium Project indicating a final cost of $1,162,575.52. Mr. Leszczynski stated that these are not additional funds but merely the closeout of the project. Also submitted with the Affidavit was the appropriate three (3) year Maintenance Bond. Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the Project Completion Affidavit was approved and executed and the Maintenance Bond was filed. APPROVE PROJECT COMPLETION AFFIDAVIT. DEED OF DEDICATION. OWNER'S CERTIFICATION AND EASEMENTS NO. 1 AND NO. 2 - SAINT JOSEPH MEDICAL CENTER PROJECT Mr. Leszczynski advised that Mr. Michael P. Meeks, Director, Division of Engineering, submitted to the Board a Project Completion Affidavit and three (3) year Maintenance Bond along with an Easement that contains the public improvement on behalf of the City of South Bend that was constructed for the Saint Joseph Medical Center. Mr. Leszczynski explained that a sewer had to be relocated for expansion at the Medical Center and submitted today are the easements for the City's acceptance. It was noted that the Project Completion Affidavit and Maintenance Bond, submitted by James A. Peltz, Slutsky Peltz Plumbing and Heating Company, Inc. indicates that the improvement entails the abandonment of an old egg shaped brick sanitary sewer in vacated Madison Street and construction of a new 30" cast iron sewer in the new easement. Easement No. 1 indicated that the described easements are for the installation of and/or maintenance of existing underground utilities and being located in the blocks bounded by Madison Street, Notre Dame Avenue, St. Peter Street, St. Louis Boulevard and the east/west alley north of LaSalle Avenue, between Notre Dame Avenue and St. Peter Street, all located in Samuel Cottrell's First Addition to Lowell, now a part of the City of South Bend, Indiana. Easement No. 2 indicates that the easement is for the purpose of installation of and/or maintenance of existing underground utilities. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Project Completion Affidavit, Deed of Dedica- tion, Owner's Certification and Easements No. 1 and No. 2 were accepted and approved. APPROVE INDIANA DEPARTMENT OF HIGHWAYS EXTRA WORK AGREEMENTS NO. 1 AND NO. 2 - LOGAN STREET WIDENING PROJECT Mr. Leszczynski advised that submitted to the Board were Indiana Department of Highways Extra Work Agreements - Change Order Nos. 1 and 2. The Change Order amounts and description of extra work are as follows: CHANGE ORDER NO. 1 - $4,800.00 This amount is for reimbursement for a grand trunk railroad flagman needed when working inside railroad right-of-way. ramqffl REGULAR MEETING APRIL 18, 1988 CHANGE ORDER NO. 2 - $6,211.80 This amount is required as the existing sewer is encased in concrete and must be relocated to install the curb and driveway approaches on the west side of Logan Street. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Extra Works Agreements (Change Order Nos. 1 and 2) were approved and executed. APPROVE CHANGE ORDER NO. 10 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - SKYWALK FROM CENTURY CENTER TO MARRIOTT HOTEL PROJECT Mr. Leszczynski advised that Wright Construction Corporation, P.O. Box 1306, Elkhart, Indiana, has submitted Change Order No. 10 (Final) indicating that the Contract amount be decreased by $14,200.00 for a new Contract sum including this Change Order in the amount of $988,620.48. Mr. Leszczynski explained that the Change Order reflects a deduct of $14,200.00 which was the charge for liquidated damages for 142 days at the rate of $100.00 per day for which the project was over -schedule. Additionally submitted was the Project Completion Affidavit indicating this new final cost and the appropriate three (3) year Maintenance Bond. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, Change Order No. 10 (Final) and the Project Completion Affidavit were approved and the appropriate three-year Maintenance Bond was filed. APPROVE REOUEST OF MICHIANA WATERSHED, INC., ST. JOSEPH COUNTY CHAPTER TO CONDUCT 18TH ANNUAL RIVER RUN - MAY 15, 1988 Mr. Leszczynski advised that the appropriate City Departments and bureaus have reviewed the above request submitted to the Board on November 10, 1987 and recommend approval. Therefore, upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the recommendation was accepted and the request approved. APPROVE REQUEST OF KNIGHTS OF COLUMBUS TO CONDUCTANNUAL TOOTSIE ROLL SALES - MAY 13-15, 1988 Mr. Leszczynski advised that the appropriate City departments and bureaus have reviewed the above referred to request submitted to the Board on March 21, 1988 and recommend approval. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the recommendation was accepted and the request approved. APPROVE RECOMMENDATION - APPLICATION FOR BIDDER QUALIFICATION Mr. Leszczynski advised that Mr. Jimmy Scott, EEO Officer for the City of South Bend, has advised that he has reviewed the application submitted by Mr. Howard Goodhew of'the St. Joe Distributing Company for bidder qualification. Mr. Scott stated that after complete review, he has found that all requirements of the South Bend Affirmative Action Ordinance have been met and he therefore recommends that St. Joe Distributing Company be qualified for City bidding. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the recommendation was accepted and the application approved. REQUEST TO PURCHASE CITY -OWNED PROPERTY AT 1216/1218/1220 WEST JEFFERSON - REFERRED In a letter to the Board, Mr. David Stevens, 1217 West Thomas Street, South Bend, Indiana, advised that he is interested in purchasing the City -owned property located at 1216/1218/1220 West Jefferson. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the request was referred to the 1 REGULAR MEETING APRIL 18, 1988 appropriate City departments and bureaus for review and a determination of whether or not the City need retain these lots for any reason. REQUEST TO CLOSE 2300-2400 BLOCK OF UNION AVENUE FOR BLOCK PARTY AND TO CONDUCT FREE HORSE RIDES FOR NEIGHBORHOOD CHILDREN - REFERRED In a letter to the Board, Mr. Harold V. Miles, 2326 Union Avenue, South Bend, Indiana, advised that the Union Avenue neighborhood is planning their annual block party for Sunday, August 7, 1988. Therefore, it is requested that the 2300-2400 blocks of Union Avenue, between Solomon and MacArthur Streets, be closed between the hours of 12:00 noon and 8:00 p.m. Additionally, Mr. Miles requested permission to conduct free horse rides to the neighborhood children. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the request was referred to the appropriate City departments and bureaus for review and recommendation. FILING OF APPLICATIONS FORBIDDER QUALIFICATION/CERTIFICATION Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the following applications for bidder qualification and/or certification were accepted for filing and referred to the appropriate City departments for review and recommendation: 1. DRC Corporation 1706 Corby Boulevard P.O. Box 11082 South Bend, Indiana 2. Lincoln National Life Insurance Company Suite 610, St. Joseph Bank Building P.O. Box 269 South Bend, Indiana 46624-0269 3. Benefit Consultants, Inc. Fort Wayne Office 202 West Berry Street, Suite 620 Fort Wayne, Indiana 46802 FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of sixty-five (65) properties cleaned from April 8, 1988 to April 14, 1988 was submitted. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the report as submitted was filed. APPROVE CLAIMS Mr. Juan Manigault, Executive Director, St. Joseph County Job Training Program submitted a list containing forty-one (41) claims and recommended approval. Additionally, Chief Deputy Controller John D. Leisenring, submitted Claim Docket No. 6686 through Claim Docket No. 6867 and Claim Docket No. 6870 through Claim Docket No. 7070 and recommended approval. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the claims were approved and the reports as submitted were filed. PRIVILEGE OF THE FLOOR: QUESTIONS REGARDING THE RE -OPENING OF SAMPLE STREET Mr. James Wensits, Reporter, South Bend Tribune, inquired of Mr. Leszczynski when Sample Street at Main will be re -opened after being closed due to a collapse in the street. Mr. Leszczynski stated that tests on the concrete were to be conducted this REGULAR MEETING APRIL 18, 1988 morning and the street will be re -opened if the tests are favorable. If not, the street will probably be closed for a few more days in order to give the concrete more time to dry. QUESTIONS REGARDING USE OF HOWARD PARK ICE SKATING RINK FOR SKATEBOARD RIDERS Mr. James Wensits, Reporter, South Bend Tribune, inquired of Mrs. Patricia E. DeClercq, Director, Department of Code Enforcement, how the use of the Howard Park Ice Skating Rink is being received for use by youths to ride their skateboards. Mrs. DeClercq stated that the use of the ice skating rink appears to be working and that a meeting will be arranged with area youth to determine how well the rink is working. She also stated that the City will continue to look at what needs to be done to make sure the youth have a safe place to go and practice and that every eventuality is being looked at. She further stated that the hours that the rink is available is being reviewed as the present hours appear to be restrictive as school is not yet out for the summer. Mrs. DeClercq further stated that supervision is one of the elements that must be considered when looking into extended hours in the evenings and weekends. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the meeting adjourned at 10:00 a.m. atriseia E. DeC erine HumpN eys ATTE T: Sandra M. Parmerlee, Clerk 1 1 1