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HomeMy WebLinkAbout04/11/88 Board of Public Works MinutesLOU REGULAR MEETING APRIL 11, 1988 The regular meeting of the Board of Public Works was convened at 9:34 a.m. on Monday, April 11, 1988, by Board member Patricia E. DeClercq, with Mrs. DeClercq and Ms. Katherine Humphreys present. Board President John E. Leszczynski was not in attendance. Also present was Chief Deputy City Attorney Thomas Bodnar. AGENDA ITEM ADDED Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, Resolution No. 11-1988 regarding the City's interest in hosting the 1990 IACT Convention was added to the agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the minutes of the April 4, 1988, regular meeting of the Board were approved. APPROVE COMMUNITY DEVELOPMENT CONTRACTS The following Community Development Contracts were presented to the Board for approval: URBAN ENTERPRISE ASSOCIATION, INC. KO -OP 65 SENIOR FOODBANK REHABILITATION The targeted goal for this activity is to assist in one (1) loan project to rehabilitate the Senior Foodbank building located at 526 West Western Avenue. The total cost of this activity shall not exceed $10,000.00. This is a $10,000.00 grant to the UEA which they will loan to KO -OP 65 for their rehabilitation. It will be a forgivable loan structure. CENTER CITY ASSOCIATES, INC. SOUTH BEND CENTRAL DEVELOPMENT AREA COMMERCIAL REVOLVING LOAN FUND The targeted goal for this activity is to provide loan/grant assistance to seven (7) businesses. The total cost of this activity shall not exceed $ 100,000.00. BUSINESS DEVELOPMENT CORPORATION OF SOUTH BEND. MISHAWAKA AND ST. JOSEPH COUNTY ECONOMIC DEVELOPMENT CAPITAL FUND The targeted goal for the Business Development Corporation is to assist in one (1) commercial loan project within the City of South Bend. The total cost of this activity shall not exceed $150,000.00. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the above referred to Contracts were approved and executed. ADOPT RESOLUTION NO. 11-1988 - CITY'S INTEREST IN HOSTING THE 90TH IACT CONVENTION IN 1990 Mrs. DeClercq advised that Resolution No. 11-1988 is being submitted to the Board today for adoption in order that the City of South Bend can submit a bid for the IACT Convention to be held in South Bend in 1990. Mrs. DeClercq informed those present that the City of South Bend was the host city for the IACT Convention held in 1984 and the City welcomes the opportunity to host the convention in 1990. Therefore, upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the following Resolution No. 11-1988 was adopted: RESOLUTION NO. 11-1988 WHEREAS, the Indiana Association of Cities and Towns, of which the City of South Bend is a member, is a state-wide organization established for the purpose of assisting municipalities in Indiana in the operation of their respective governments; and e f • '� REGULAR MEETING APRIL 11, 1988 WHEREAS, the Indiana Association of Cities and Towns conducts conventions each year throughout the State for the benefit of all its members, and the City of South Bend was pleased to have served as its host in 1984; and WHEREAS, the City of South Bend would again like to welcome the Indiana Association of Cities and Towns to South Bend in 1990 for the 90th Annual IACT Convention. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend as follows: Section I. That a warm welcome be given to the Site Selection Committee of the Indiana Associa- tion of Cities and Towns in the hope that South Bend will again be honored to serve as host for the annual convention of 1990. Section II. That the City of South Bend is happy to offer its visitors excellent convention facilities, lodging, food and a relaxing atmosphere for the convention events. Section III. That the citizens and the Administration of the City of South Bend pledge to do everything possible to insure a successful and enjoyable convention for all in 1990. Section IV. That the Administration extends its best wishes to all its IACT friends and looks forward to again having them join us in 1990. ADOPTED: April 11, 1988. BOARD OF PUBLIC WORKS s/Patricia E. DeClercq s/Katherine Humphreys ATTEST: s/Sandra M. Parmerlee ADOPT RESOLUTION NO. 10-1988 - DISPOSAL OF POLICE SERVICE RF.VOT.VF:R Mrs. DeClercq advised that in accordance with a new ordinance which was passed by the Common Council setting out a procedure for the disposal of a service revolver of a police officer that retires in good standing, the following Resolution declares that the service revolver is no longer needed by the City and should be disposed of accordingly. Board attorney Thomas Bodnar advised that he has reviewed this Resolution and it is in order. Therefore, upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the following Resolution No. 10-1988 was adopted: RESOLUTION NO. 10-1988 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88, which mandates the Board of Public Works of the City of South Bend to determine that the service revolver of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and 1 1 1 RVE REGULAR MEETING APRIL 11, 1988 WHEREAS, John W. Forslund is retiring from the South Bend Police Department after twenty (20) years of service and the Board of Public Safety of the City of South Bend has deter- mined that he is retiring in good standing; and WHEREAS, I.C. 36-1-11-6 permits and establishes procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that service revolver Serial No. 252K122, a .357 caliber Smith and Wesson revolver, is no longer needed by the City and is unfit for the purpose for which it was intended and has an estimated fair market value of less than Five Hundred Dollars ($500.00). BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. ADOPTED this llth day of April, 1988. BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND s/Patricia E. DeClercq s/Katherine Humphreys ATTEST: s/Sandra M. Parmerlee, Clerk APPROVE REQUEST TO CONDUCT "WOMEN CLAIMING THE NIGHT MARCH FOR VICTIM'S RIGHTS." MARCH AND RALLY - APRIL 21 1988 Mrs. DeClercq advised that the appropriate City departments and bureaus have reviewed the request submitted to the Board on March 28, 1988 to conduct the above referred to march and rally on April 21, 1988 and recommend approval. The Police Department Traffic Division advised that the participants must stay on the sidewalks at all times and obey all traffic signs/law and signals and that no police escort will be provided. Therefore, upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the recommendation was accepted and the request approved. APPROVE REQUEST OF ST. JOSEPH COUNTY MEMORIAL SOCIETY TO CLOSE WASHINGT_ON STREET FOR MEMORIAL DAY ACTIVITIES - MAY 30, 1988 Mrs. DeClercq stated that the Bureau of Traffic and Lighting, Police Department Traffic Division and the City Attorney's office have reviewed the above referred to request submitted to the Board on April 4, 1988 and recommend approval. It was noted that the Bureau of Traffic and Lighting has advised that the Petitioner will be responsible for the placement of the barricades at the beginning of the activities and for their removal at the conclusion. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the recommendations were accepted and the request approved. APPROVE APPLICATIONS FOR BIDDER _QUALIFICATION/CERTIFICATION Mrs. DeClercq advised that Mr. Jimmy Scott, EEO Officer for the City, has advised that he has reviewed the applications for bidder qualification and/or certification as submitted by the below listed applicants and has found that they have met the requirements of the South Bend Affirmative Action Ordinance. He therefore recommends that the following be approved as qualified City bidders and/or certified as a minority owned business: -90 REGULAR MEETING APRIL 11, 1988 CERTIFIED AS MINORITY OWNED BUSINESS: 1. B & J Excavation, Inc. (Julius O'Neal, Jr.) QUALIFIED AS CITY BIDDERS: 1. Bradberry Brothers, Inc. 2. B & J Excavation, Inc. 3. Carl J. Reinke & Sons, Inc. 4. Coral Dodge East, Inc. Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the recommendation as submitted by Mr. Scott was accepted and the applications approved. APPROVE LICENSE APPLICATION — SECONDHAND DEALER Mrs. DeClercq stated that the Board is in receipt of one (1) application for a Secondhand Dealers license from the following: NAME: Parritt Wholesale & Retail Co. BY: Lee R. Welche ADDRESS: 420 Lincolnway West FOR THE PURPOSE OF SELLING: General merchandise, guns, gold, silver Mrs. DeClercq advised that recommendations have been received from the Bureau of Traffic and Lighting, Department of Code Enforcement, Police Department and Fire Department on the above applications. Therefore, upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the application was approved and referred to the Deputy Controller's office for issuance of a license. APPROVE AGREEMENT FOR USE OF PUBLIC RIGHT-OF-WAY FOR FOOT RACES AND SIMILAR EVENTS - 1988 MOONLIGHT WALK AGAINST CRIME (APRIL Mrs. DeClercq stated that in accordance with the Board's approval of the above referred to request on March 14, 1988, the appropriate Agreement for Use of Public Right-of-way for Foot Races and Similar Events has been submitted for approval. It was noted that the required proof of payment to the Civil Defense and Weather Watch officers that will provide assistance with this event has been submitted with the executed Agreement. Therefore, upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the Agreement as submitted was approved and executed. 11, 1988 REFERRED In a letter to the Board, Sara Webb Phillips, Christian Parish, 1412 South Carroll Street, advised that the Southeast Side Neighborhood a Neighborhood Festival on Saturday, June 11, June 12, 1988). Pastor, Broadway South Bend, Indiana would like to hold 1988 (raindate of Pastor Phillips therefore requested that the 1400 block of Carroll and Columbia Streets, between Broadway and Haney, be blocked off during the hours of the festival, 10:00 a.m. to 3:00 p.m., or if held on June 12th, between the hours of 12:30 p.m. to 5:00 p.m. She stated that the Broadway Christian Parish parking lot will be set up with booths and activities and the Gloria Dei Lutheran Church parking lot will be used for parking. Blocking these sections of streets would be a safety measure for those crossing the street to come to the festival. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the above referred to request was referred to the appropriate City departments and bureaus for review and recommendation. REGULAR MEETING APRIL 11, 1988 11 1 1 REQUEST OF AMERICAN LEGION AUXILIARY TO CONDUCT POPPY DAY SALES - MAY 13-14, 1988 - REFERRED In a letter to the Board, Ms. Jean Bowersox, Co -Chairman, American Legion Auxiliary, Pulaski Unit 357, 1606 Western Avenue, South Bend, Indiana, advised that Auxiliary Unit #357 would like permission to offer poppies on the sidewalks in South Bend on May 13-14, 1988. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the request was referred to the appropriate departments and bureaus for review and recommendation. APPROVE REQUEST OF POLICE DEPARTMENT TO CONDUCT BICYCLE AND UNCLAIMED PROPERTY AUCTION - MAY 7, 1988 In a letter to the Board, Police Chief Charles T. Hurley and Services Division Chief Ronald G. Marciniak, requested permission to dispose of unclaimed bicycles and other unclaimed property at a public auction to be held on Saturday, May 7, 1988. The auction will be held from 8:30 a.m. and conclude at 12:30 p.m. or until all items are sold. It was noted that a partial list of the items to be sold include bicycles, mopeds, tools, clothing, stereo's, radio's, jewelry, tires and miscellaneous goods. Receipts from the sale will be forwarded to the proper accounts of the City of South Bend. The auction will be held rain or shine in the Street Department garage at the rear of the Police Department at 701 West Sample Street. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the request was approved. ST OF MEMORIAL HOSPIT. - REFERRED WITH YOUR DOC" - Mrs. DeClercq advised that Mr. Chet Kolber, Director, Security and Safety, Memorial Hospital, 615 North Michigan Street, South Bend, Indiana, has informed the Board that on May 14, 1988 at 10:00 a.m. a fundraiser for the American Diabetes Association will take place in the immediate area surrounding Memorial Hospital. The event, a "Walk With Your Doc" will attract fifty (50) physicians and approximately one thousand (1,000) individuals who will participate in the one (1) mile walk. Mr. Kolber further advised that the walkers will assemble on Hospital property with the walk proceeding north on Main Street to Park Lane, west to Lafayette, north to the river, east on Riverside to Michigan Street, south to Navarre, west to Lafayette, north to Bartlett, east to Main Street and back to Memorial property. The entire event should be completed by 12:00 noon. Therefore, Mr. Kolber requested that the following streets be barricaded for this event: Main Street from Bartlett to Park Lane Park Lane from Michigan to Lafayette Street Lafayette Street from Park Lane to Riverside Drive Riverside Drive from Lafayette to Michigan Street Mr. Kolber stated that only the east side of Lafayette Street needs to be barricaded from Park Lane to Riverside Drive. This will allow vehicular traffic to use the west side. The walkers will begin to use the sidewalk along the west side of Michigan Street on their walk around the hospital. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the above outlined request was referred to the appropriate City departments and bureaus for review and recommendation. Me REGULAR MEETING APRIL 11, 1988 REQUEST OF ST. ADALBERT'S PARISH TO CONDUCT ANNUAL CORVILLA RUN - JULY 10, 1988 - REFERRED Mrs. DeClercq advised that Mr. Chris Borkowski, Race Director, 1988 St. Adalbert/Corvilla Run, 2420 West Huron Street, South Bend, Indiana, requested permission to conduct the annual St Adalbert/Corvilla footrace fundraiser on Sunday, July 10, 1988. Mr. Borkowski advised that the race will begin at 6:00 p.m. and be completed at approximately 8:00 p.m. He further advised that this event in the past has averaged two hundred (200) runners and an equal amount of spectators in a centralized location. Submitted along with the request was a map of the route to be utilized for the run. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the request was referred to the appropriate City departments and bureaus for review and recommendation. Ms. Katherine Humphreys, Director, Department of Administration and Finance, requested that the Board advertise for the receipt of Proposals for lease purchase services. She stated that the City is anticipating delivery of a rescue rig for the Fire Department with the total cost of the rig and the amount that would be considered for the lease purchase being $97,325.44. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the request was approved. APPROVE CONTRACTORS AND EXCAVATION BONDS Mrs. DeClercq advised that Mr. Melvin Humphrey, Engineering Department, has recommended that the following Contractors and Excavation Bonds be approved: CONTRACTORS - Phil Albert Concrete Retroactive to 4/5/88 - T. J. Ready & Sons Retroactive to 4/5/88 EXCAVATION - Bradberry Brothers, Inc. Effective 4/11/88 - Two Guys Plumbing Retroactive to 4/4/88 Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the recommendation was accepted and the above referred to bonds were approved. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of twenty-one (21) properties cleaned from April 1, 1988 to April 7, 1988 was submitted. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the report as submitted was filed. FILING OF STREET LIGHT OUTAGE REPORT - MARCH Mrs. DeClercq advised that Mr. Michael P. Meeks, Director, Division of Engineering, has advised that the month of March had two hundred thirty-five (235) street light outages. This number included a complete city inspection for street light outages. The average street light repair was five (5) days after being reported and the standard deviation was three (3). Therefore, upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the report as submitted was filed. REGULAR MEETING APRIL 11, 1988 APPROVE TITLE SHEET - SEWER/WATER/STREET - KENSINGTON FARMS EAST P.U.D., SECTION 5, PART 2 Mrs. DeClercq advised that the Title Sheet for the above referred to project was being presented at this time for execution. Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the above referred to Title Sheet was approved and signed. FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, Certificates of Insurance for the following were accepted and filed: 1. Carl J. Reinke and Sons, Inc. P.O. Box 3095 South Bend, Indiana 46619 2. Delta Star Electric, Inc. 1125 South Walnut Street South Bend, Indiana 46619 APPROVE CLAIMS Chief Deputy City Controller John D. Leisenring, submitted Claim Docket No. 6482 through Claim Docket No. 6681 and recommended approval. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the claims were approved and the report filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the meeting adjourned at 9:52 a.m. John E. Leszczynski 44u'� �? a 2z� — Patricia E. DeClercq at e 1ne umph eys ATTEST: Sandra M. Parmerlee, Clerk