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HomeMy WebLinkAbout04/04/88 Board of Public Works MinutesMM.. REGULAR MEETING APRIL 4, 1988 The regular meeting of the Board of Public Works was convened at 9:36 a.m. on Monday, April 4, 1988, by President John E. Leszczynski, with Mr. Leszczynski, Mrs. Patricia E. DeClercq and Ms. Katherine Humphreys present. Also present was Chief Deputy City Attorney Thomas Bodnar. AGENDA ITEM ADDED Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, Mr. Leszczynski's request to add to the agenda a request to advertise for street materials for 1988 was approved. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the minutes of the March 28, 1988, regular meeting of the Board were approved. OPENING AND AWARD OF BIDS - SALE OF ABANDONED VEHICLES This was the date set for receiving and opening of sealed bids for the sale of approximately twenty (20) abandoned vehicles which have been stored at Steve and Gene's Auto & Truck Salvage and Repair, 3109 South Gertrude Street, South Bend, Indiana. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Mr. Gene Hancz Steve & Gene's Auto Truck Salvage 3109 S. Gertrude, P.O. Box 2883 South Bend, Indiana 46680 Vehicles No. 1 $18.75 Vehicles No. 11 $15.00 2 15.75 12 20.00 3 20.00 13 2.00 4 2.00 14 27.00 5 10.00 15 15.00 6 20.00 16 20.00 7 20.00 17 2.00 8 15.00 18 20.00 9 15.00 19 20.00 10 2.00 20 20.00 Mr. Jesse Stambaugh 54660 N. Oak Road South Bend, Indiana Vehicles No. 3 $50.01 6 7.00 Mr. Dave Fisher 1822 S. Warren South Bend, Indiana 46613 Vehicles No. 1 $ 3.99 Vehicles No. 11 $ 3.99 2 3.99 12 3.99 4 3.99 13 3.99 5 3.99 14 3.99 7 3.99 15 15.50 8 10.50 19 3.50 10 3.99 Mr. Charles E. Teske 54830 Pear Road South Bend, Indiana Vehicles No. 3 $17.00 Vehicles No. 12 $14.00 6 21.10 15 11.00 7 16.00 19 12.00 9 16.90 20 10.00 REGULAR MEETING APRIL 4, 1988 Ms. Cindy Stremme 25267 St. Rd. 2 South Bend, Indiana Vehicles No. 7 $20.25 20 20.25 Mr. James L. Stambaugh 54660 N. Oak Road South Bend, Indiana Vehicle No. 9 $ 7.00 16 12.50 20 10.75 Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above bids were referred to the Department of Code Enforcement for immediate review and recommendation in order that an award could be made prior to adjournment of the meeting. Following that review, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the following bids were awarded: Steve & Gene's - Vehicles No. 1 $18.75 2 15.75 5 10.00 8 15.00 11 15.00 12 20.00 14 27.00 16 20.00 17 2.00 18 20.00 19 20.00 TOTAL: $183.50 Jesse Stambaugh - Vehicles No. 3 $50.01 Dave Fisher - Vehicles No. 4 $ 3.99 10 3.99 13 3.99 15 15.50 TOTAL: $ 27.47 Charles Teske - Vehicles No. 6 $ 21.10 9 16.90 TOTAL: $ 38.00 Cindy Stremme - Vehicles No. 7 $ 20.25 20 20.25 TOTAL: $ 40.50 GRAND TOTAL: $339.48 OPENING AND REJECTION OF QUOTATIONS - IMPROVEMENTS AT TEACHER'S CREDIT UNION PARKING LOT Mr. Leszczynski advised that this was the date set for the receiving and opening of sealed Quotations for improvements at the Teacher's Credit Union Parking Lot at the southwest corner of Washington and Michigan Streets. The following Quotations were received and read: REGULAR MEETING APRIL 4, 1988 WALSH & KELLY, INC. QUOTATION: $25,080.50 24358 State Road 23 South Bend, Indiana 46614 Quotation was submitted by Douglas V. Kesler. RIETH-RILEY CONSTRUCTION CO. INC. QUOTATION: $27,587.08 P.O. Box 1775 South Bend, Indiana 46634 Quotation was submitted by Kenneth G. Noble, Sales Manager. In response to a question from the news media, Mr. Leszczynski advised that the City owns the property currently used by Teacher's Credit Union as a parking lot and that this project involves work such as resurfacing, installation of slotted drains and drives. Board Attorney Thomas Bodnar advised the Board that as the Quotations received were over $25,000.00, the formal bidding process must be utilized. Therefore, upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the Quotations received were rejected and the approval given to advertise for the receipt of Bids for this project. ADOPTION OF RESOLUTION NO. 9-1988 - DECLARING VEHICLE OBSOLETE (POLICE DEPARTMENT) Mr. Leszczynski stated that Police Chief Charles T. Hurley has requested that mechanical #733, a four (4) door 1976 Oldsmobile, be removed from the police fleet inventory. Chief Hurley indicated that this vehicle has been and continues to be plagued with numerous mechanical problems and has become too costly to maintain. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the following Resolution No. 9-1988 was adopted: RESOLUTION NO. 9-1988 WHEREAS, it has been determined by the Board of Public Works that the following Police Department vehicle is unfit and no longer needed by the City of South Bend: UNIT YEAR MAKE SERIAL NUMBER 733 1976 Oldsmobile 3X39T6M331791 WHEREAS, Indiana Code 36-1-11-6 permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended which is no longer needed by the City. NOW, THEREFORE, of the City of South longer needed by the it was intended. BE IT RESOLVED by the Bend that the vehicle City and is unfit for Board of Public Works listed above is no the purpose for which BE IT FURTHER RESOLVED that said vehicle be disposed of and and removed from the City Inventory. ADOPTED this 4th day of April, 1988. BOARD OF PUBLIC WORKS s/John E. Leszczynski s/Patricia E. DeClercq s/Katherine Humphreys ATTEST: s/Sandra M. Parmerlee, Clerk 1 1 L� tom REGULAR MEETING APRIL 4. 1988 DENY REQUEST TO PURCHASE CITY -OWNED PROPERTY AT 106-1081 NORTH WALNUT STREET Mr. Leszczynski advised that the appropriate City departments and bureaus have reviewed the request submitted to the Board on February 29, 1988 by Mr. Willie Payne to purchase the City -owned property at 106-1082 North Walnut Street. The Department of Economic Development has recommended that the property not be sold as it is located within the primary planning area of the West Washington -Chapin Development Area. They further recommended that property in that area not be sold until the comprehensive plan for the area is completed. Mrs. DeClercq stated that she concurs with this recommendation and therefore made a motion that the request to purchase this property be denied. Ms. Humphreys seconded the motion and it carried. APPROVE REQUEST OF VFW TO CONDUCT POPPY DAY SALES - MAY 13-14. 1988 Mr. Leszczynski advised that the appropriate City departments and bureaus have reviewed the above referred to request submitted to the Board on March 21, 1988 and recommend approval. Therefore, upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the recommendation was accepted and the request approved. APPROVE APPLICATIONS FOR BIDDER QUALIFICATION/CERTIFICATION Mr. Leszczynski informed the Board that Mr. Jimmy Scott, EEO Officer for the City, has advised that he has reviewed the applications for bidder qualification and/or certification as submitted by the following applicants and has found that they have met the requirements of the South Bend Affirmative Action Ordinance. He, therefore recommends that the following be approved as qualified City bidders and/or certified as a minority/women owned business: CERTIFIED AS MINORITY AND/OR WOMEN OWNED BUSINESSES: 1. Adiva, Inc. 2. Dujardin Enterprises 3. Sanco Distributing 4. Townsend Construction 5. Urich Chemical, Inc. QUALIFIED AS CITY BIDDERS: 1. Adiva Inc. 2. American Cast Iron Pipe 3. Badger Meter 4. Harry H. Verkler, Contractor, Inc. 5. Shamrock Ford Truck Sales 6. Townsend Construction 7. Underground Pipe & Valve, Inc. 8. W & W International, Inc. 9. E & H Utility Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the recommendation as submitted by Mr. Scott was accepted and the applications were approved. APPROVE TEMPORARY STREET NAME CHANGES IN OBSERVANCE OF DYNGUS DAY AND SOLIDARITY DAY Mr. Leszczynski requested the following temporary street name changes in observance of Dyngus Day and Solidarity Day, Monday, April 4, 1988: Ford Street, at Ford and Warren to be named Dyngus Drive Hill Street, from Jefferson to Corby to be named Solidarity Avenue Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the request was approved. •i REGULAR MEETING APRIL 4. 1988 REQUEST OF ST,. JOSEPH COUNTY CHAPTER OF NATIONAL CHILD SAFETY COUNCIL TO CONDUCT INTERSECTION SOLICITATIONS - MAY 7, 1988 - REFERRED In a letter to the Board, Mr. William Przybysz, Chapter President and Jeff Jennings, Canister Coordinator, St. Joseph County Chapter National Child Safety Council, P.O. Box 7878, Notre Dame, Indiana, advised that the month of May has been declared by Congress as National Child Accident Prevention Month. They also advised that May 25th has been declared National Missing Children Day. In observance of this, the NCSC is requesting permission to conduct street corner solicitations on Saturday, May 7, 1988 from 10:00 a.m. to 5:00 p.m. utilizing the following intersections in the City of South Bend: 1. Michigan and Angela 2. LaSalle and Hill 3. Portage and Elwood 4. Ironwood and Ewing 5. Jefferson and Twyckenham 6. Ireland and York Road 7. Ireland and Fellows 8. Marion and Portage It was noted that there will be approximately eight (8) to twelve (12) volunteers at every intersection. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above request was referred to the appropriate City departments and bureaus for review and recommendation. REQUEST OF WEST WASHINGTON CHAPIN REVITALIZATION PROJECT TO SPONSOR A MARCH AGAINST CRIME - MAY 7 1988 - REFERRED Mr. Leszczynski advised that Ms. Gladys Muhammad, Community Organizer, South Bend Heritage Foundation, 914 Lincolnway West, South Bend, Indiana, submitted to the Board a letter on behalf of the West Washington Chapin Revitalization Project to sponsor a March Against Crime on Saturday, May 7, 1988. Ms. Muhammad advised that the official name of the march will be "Our March on Washington" with an estimated three hundred (300) individuals to participate. Participants will assemble at 9:00 a.m. in the parking lot of St. Hedwich Church at 331 South Scott Street. Ms. Muhammad stated that the participants will stay on the sidewalks at all times and obey all traffic signals and signs. The march will begin promptly at 10:00 a.m. on the sidewalk at the corner of Chapin (west side of the street) walking north to the intersection of West Washington Chapin, then turning left and walking westward (south side of street) crossing West Washington on Birdsell Street keeping to left hand side of street, turning left on Liston Street, right on Adams Street past St. John's Church to Orange (Colfax) left on Orange to the intersection of Orange/College to the parking lot at Martin Luther King Center (1522 Linden) where a program will be held. In the event of rain, the March will be held on May 14, 1988. It was noted that Ms. Muhammad further requested that barricades be provided in order that the Walnut and Washington intersection can be closed during this march to protect the marchers from vehicular traffic utilizing this intersection. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the request was referred to the appropriate City departments and bureaus for review and recommendation. APPROVE REQUEST OF FIRE DEPARTMENT TO ADVERTISE FOR THE RECEIPT OF PROPOSALS - DEBT COLLECTION SERVICES FOR PAST DUE AMBULANCE ACCOUNTS FOR THE SOUTH BEND FIRE DEPARTMENT In a letter to the Board, Fire Chief Luther Taylor advised that the Department E.M.S. program utilizes the services of a collection agency for past due ambulance accounts. Therefore, he REGULAR_MEETING APRIL 4. 1988 is requesting permission to solicit Proposals for debt collection services for past due ambulance accounts. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the request was approved. REQUEST OF ST. JOSEPH COUNTY MEMORIAL SOCIETY TO CLOSE WASHINGTON STREET FOR MEMORIAL DAY ACTIVITIES - MAY 30, 1988 - REFERRED In a letter to the Board, Ms. Virginia Hanson, Secretary, St. Joseph County Memorial Society, 19459 Orchard Street, South Bend, Indiana, requested permission to close Washington Street between Main and Lafayette Boulevard for approximately one (1) hour on Monday, May 30, 1988 beginning at 2:00 p.m. in conjunction with Memorial Day activities to be conducted in front of the Sailors and Soldiers monument on the Courthouse lawn. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above request was referred to the appropriate City Departments and bureaus for review and recommendation. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - STREET MATERIALS FOR 1988 Mr. John E. Leszczynski, Director, Public Works, requested that the Board advertise for the receipt of bids for street materials for 1988. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the request was approved. In response to questions from the news media regarding street materials, Mr. Leszczynski advised that specifications are being prepared for street materials which contain some new items not requested in previous years including contractual paving. He further stated that the paving program in 1987 was an exceptional program costing approximately $980,000.00. He advised that this year's program is expected to be about two-thirds of that program but will be more in line with the programs of previous years. In response to questions regarding this year's alley program, Mr. Leszczynski stated that it has not yet been determined the extent of this year's alley program but the alley equipment will be used whenever and where ever possible. APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the following one (1) traffic control device was approved: 1. REMOVAL OF 15 MINUTE PARKING 6 A.M. - 6 P.M. - 1109 Western. (Hojnacki Sausage Store - Business Closed). FILING OF APPLICATION FOR BIDDER QUALIFICATION/CERTIFICATION Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the following application for bidder qualification was accepted for filing and referred to the appropriate City departments for review and recommendation: 1. Ziker Shannon Corporation 1201 Northside Boulevard South Bend, Indiana APPROVE CONTRACTORS AND EXCAVATION BONDS Mr. Melvin Humphrey, Engineering Department, recommended that the following Contractors and Excavation Bonds be approved as follows: CONTRACTORS - D & B Concrete and Excavation d/b/a Debee Construction Eff. 3/30/88 - Papczynski Construction, Inc. Eff. 4/4/88 'EPWAWIRTIN REGULAR MEETING APRIL 4, 1988 EXCAVATION - Alex C. Niezgodski, Jr. Eff. 4/4/88 - R. C. Ferguson, Ferguson Michiana, Inc. Eff. 4/4/88 Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the recommendation was accepted and the above referred to bonds were approved. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of fifty (50) properties cleaned from March 25, 1988 to March 31, 1988, was submitted. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the report as submitted was filed. APPROVE CLAIMS Mr. Juan Manigault, Executive Director, St. Joseph County Job Training Program submitted a list containing eighty-one (81) claims and recommended approval. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the claims were approved and the reports as submitted were filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the meeting adjourned at 9:55 a.m. Joh7)E. Leszczynski atriaa E. DeCle ATTEST: —z-, � _N - palv�_ Sandra M. Parmerlee, Clerk 1 1