Loading...
HomeMy WebLinkAbout03/28/88 Board of Public Works MinutesREGULAR MEETING MARCH 28, 1988 The regular meeting of the Board of Public Works was convened at 9:40 a.m. on Monday, March 28, 1988, by President John E. Leszczynski, with Mr. Leszczynski, Mrs. Patricia E. DeClercq and Ms. Katherine Humphreys present. Also present was Assistant City Attorney Marva J. Leonard -Dent. AGENDA ITEM ADDED Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, Mr. Leszczynski's request to add to the agenda a matter regarding the use of the emergency powers of the Board was approved. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the minutes of the March 21, 1988, regular meeting of the Board were approved. APPROVE COMMUNITY DEVELOPMENT ADDENDUM The following Community Development Addendum was presented to the Board for approval: ADDENDUM I DEPARTMENT OF PUBLIC WORKS NEAR WEST SIDE PUBLIC IMPROVEMENTS Mr. Leszczynski advised that Addendum I extends the Contract term until December 31, 1988. Ms. Betsy Harriman, Office of Community Development, advised that Cherry Street is an improvement covered under this Contract. She further advised that more money will be added to this activity at a later time but at present, the length of the Contract is being extended in order to continue this activity. Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the above referred to Addendum was approved. APPROVE REQUEST TO INVOKE EMERGENCY P HE BOARD IN REGARDS TO SEWER FAILURE AT L.W.E. AND LEER Mr. Leszczynski requested that the Board invoke its emergency powers and authorize the Engineering Department to seek quotations and award a contract for repairs to a sewer which caved -in at Lincolnway East and Leer Street over the weekend. Mr. Leszczynski explained that this procedure circumvents the formal lengthy bidding process as this work needs to be done immediately. He further advised that the Engineering Department will solicit quotes for this repair this morning. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the emergency powers of the Board were invoked and the Engineering Department authorized to seek and award a quotation for the repair work as indicated above. ADOPTION OF RESOLUTION AT 2221 MEADE STREET 6-1988 - SALE OF CITY -OWNED PROPERTY Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the following Resolution No. 6-1988 for the sale of City -owned property was adopted: RESOLUTION NO. 6-1988 WHEREAS, the Board of Public Works of the City of South Bend, Indiana, has compiled a current detailed inventory of all real property owned by the City of South Bend; and 1 1 3 REGULAR MEETING MARCH 28, 1988 WHEREAS, the Board of Public Works has reviewed said inventory of real property and it finds that certain of the parcels of real estate now owned by the City of South Bend are not necessary to the public use and are not set aside by State and City laws for public purposes; and WHEREAS, the Board of Public Works finds that each of the properties described below has an assessed valuation of less than $2,000.00, that the cost of maintaining that parcel equals or exceeds the estimated fair market value of the property, and that the highest and best use of the parcel is sale to an abutting landowner. WHEREAS, the Board of Public Works now wishes to take the necessary action to make it possible for the Board, in the future, to sell said parcels of real estate pursuant to State Statutes. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana: That the parcel of real estate owned by the City contained in the following list is not necessary to the public use, is not set aside by State or City laws for public purposes, that the cost of maintain- ing said parcel equals or exceeds the estimated fair market value of said parcel and the highest and best use of said parcel is sale to an abutting landowner: ADDRESS: DEED NO. 2221 Meade Street 1216 ADOPTED this 28th day of March, 1988. BOARD OF PUBLIC WORKS s/John E. Leszczynski s/Patricia E. DeClercq s/Katherine Humphreys ATTEST: s/Sandra M. Parmerlee, Clerk ADOPTION OF RESOLUTION NO. 8-1988 - DISPOSAL OF EQUIPMENT (CITY CLERK'S OFFICE) Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the following Resolution No. 8-1988 was adopted: RESOLUTION NO. 8-1988 WHEREAS, it has been determined by the Board of Public Works that the following City Clerk's office equipment is unfit and is no longer needed by the City of South Bend: Copier, Sharp #SF811, Serial #16550194 WHEREAS, Indiana Code 36-1-11-6 permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended which is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the item of the equipment listed rfiJ REGULAR MEETING MARCH 28, 1988 above is no longer needed by the City and is unfit for the purpose for which it was intended and has an estimated value of less than $500.00. BE IT FURTHER RESOLVED that said equipment be disposed of and removed from the City Inventory. ADOPTED this 28th day of March, 1988. BOARD OF PUBLIC WORKS ATTEST: s/Sandra M. Parmerlee, Clerk APPROVE s/John E. Leszczynski s/Patricia DeClercq s/Katherine Humphreys - SALE OF CITY- T N.W. CORNER OF LINCOLNWAY AND CHAPIN (INNERBELT) Mr. Leszczynski advised that in accordance with -the bid awarded on October 28, 1985, for the purchase of the City -owned property at the northwest corner of Lincolnway and Chapin (Innerbelt), to American Plasma Management, Inc., 4764 South 9th East, Salt Lake City, Utah, the appropriate Purchase Agreement was being submitted at this time for Board approval. Mr. Leszczynski further advised that submitted with the Purchase Agreement was a check in the amount of $2,000.00 which was the amount bid and accepted by the Board for this property. He informed the Board that this property was appraised at $315.00 and is residual property from the innerbelt construction. It was noted that American Plasma Management requested a variance from the Board of Zoning Appeals to utilize this property for off-street parking in conjunction with its commercial business at 515 Lincolnway West, said variance granted on April 24, 1986. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the Purchase Agreement was approved and executed. APPROVE REQUEST OF MAURICE MATTHYS LI LEAGUE TO CONDUCT PARADE - MAY 14, 1988 Mr. Leszczynski advised that the appropriate have reviewed the above request submitted to 14, 1988, and recommend approval. Therefore, by Mr. Leszczynski, seconded by Mrs. DeClercq above referred to request was approved. APPROVE REOUEST OF City departments the Board on March upon a motion made and carried, the ORDER OF THE DL&6/WUKLD TO CUNDUCT PARADE - JUNE 12, 1988 Mr. Leszczynski advised that the appropriate City departments have reviewed the above referred to request submitted to the Board on February 1, 1988 and recommend approval. Mr. Leszczynski stated that the Bureau of Traffic and Lighting has advised that the marshalling area for this parade will be Washington from Lafayette to Taylor with the parade route being Washington west to Chapin and then Chapin south to Western Avenue. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the recommendation was accepted and the request approved. BENEVOLENT & APPROVE REQUEST OF SOUTH BEND TRIBUNE TO C MARATHON AND 10K ROAD RACE - JUNE 4, 1988 Mr. Leszczynski advised that the Bureau of Police Department Traffic Division and the T SUNBURST Traffic and Lighting, City Attorney's office 1 REGULAR MEETING MARCH 28, 1988 I 1 L_J have reviewed the above referred to request which was submitted to the Board on February 8, 1988, and recommend approval. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the recommendation was accepted and the request approved. APPROVE REQUEST TO CLOSE A PORTION OF RIVERSIDE DRIVE Mr. Leszczynski advised that the appropriate City departments and bureaus have reviewed the request submitted to the Board on March 21, 1988 by Ms. Marty Kenahan to close Riverside Drive, between California and Golden on Saturday, April 2, 1988 from 10:00 a.m. until 11:00 a.m. in conjunction with a neighborhood Easter Egg Hunt which will be held in Shetterly Park and recommend approval. Therefore, upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the recommendation was accepted and the request approved. lst District Councilman Stephen Luecke was present and expressed his thanks to the Board on behalf of the residents and children participating in this event for allowing the closing of Riverside Drive in conjunction with the Easter Egg Hunt. APPROVE REQUEST OF CHET W DAY PARADE - MAY 14. 1988 'TLE LEAGUE TO CONDUCT OPENING Mr. Leszczynski advised that the Bureau of Traffic and Lighting, Police Department Traffic Division and the City Attorneys office have reviewed the above referred to request submitted to the Board on March 7, 1988 and recommend approval of the request utilizing the following route: Begin at Coveleski Stadium parking lot on Taylor Street; proceed north on Taylor to Washington, east on Washington to William Street; north on William to Portage Avenue, north on Portage Avenue to Cleveland Road; east on Cleveland Road to Riverside Drive; south on Riverside Drive to the Park entrance (located at the rear of the St. Joseph County Highway Garage, 3301 Riverside Drive). Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above recommendation was accepted and the request approved. APPROVE REQUEST TO CONDUCT OPENING DAY PARADE - STANLEY COVELESKI REGIONAL BASEBALL STADIUM - APRIL 10, 1988 Mr. Leszczynski advised that the appropriate City departments and bureaus have reviewed the above referred to request submitted to the Board on March 21, 1988 and recommend approval. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the recommendations were accepted and the request approved. T OF YELLOW CAB COMPANY FOR A TAXICAB STAND IN THE 500 T SO BASEBALL STADIUM - REFERRED In a letter to the Board, Mr. Charles Yellow Cab Company of South Bend, 710 Box 657, South Bend, Indiana, advised formally requests a taxicab stand in Street on the north curb just east of Coveleski Regional Baseball Stadium. COVELESKI P. Ryder, Supervisor, North Niles Avenue, P.O. that the Yellow Cab Company the 500 block of West South the entrance to the Mai REGULAR MEETING MARCH 28, 1988 Mr. Ryder further stated that Yellow Cab makes this request pursuant to Section 4-61-m of the Municipal Code and in regard to Part 2 of that subsection, advised that Yellow Cab wishes to maintain two (2) taxicabs on this stand. He also stated that all of the taxicabs are equipped with two-way radios. The letter from Mr. Ryder further advised that Yellow Cab feels that this stand would be consistent with public convenience and necessity. Further, he stated that the South Bend White Sox organization contacted them to request cab service for their patrons. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the request was referred to the appropriate City Departments and bureaus for review and recommendation. REQUEST TO CONDUCT "WOMEN CLAIMING THE NIGHT MARCH FOR VICTIM'S RIGHTS" MARCH AND RALLY - APRIL 21 1988 - REFERRED Mr. Leszczynski advised that the Board is in receipt of a request from Mr. John Marnocha advising that the week of April 17-23, 1988 has been proclaimed as National Victim's Rights Week. In conjunction with various activities planned for that week, a steering committee, comprised of private citizens and representatives from the Campus Alliance for Rape Elimination, the National Organization for Women, the St. Joseph County Prosecutor's office, the IUSB Women's Studies Program, the YWCA and the Women's International League for Peace and Freedom, is in the process of planning a community -wide march and rally. It has been named "Women Claiming the Night March for Victim's Rights" and will be held on April 21, 1988 from 7:00 p.m. to 10:00 p.m. Mr. Marnocha advised that the group has planned to meet at the St. Joseph County Courthouse, in the area between the old courthouse and the County -City Building at 7:00 p.m., to organize the marchers. From that location the march, which they anticipate will involve between 200 to 300 persons, will proceed along the following route: Begin at Lafayette Boulevard at the Courthouse, proceed to LaSalle, east on LaSalle to Main Street, south on Main Street to Western Avenue, east on Western Avenue to St. Joseph Street, north on St. Joseph Street to Jefferson Boulevard and west on Jefferson to Lafayette Boulevard to the Courthouse for a distance of 1.4 miles. Mr. Marnocha further advised that the march is expected to begin at 7:30 p.m. and take no more than one (1) hour. At the conclusion of the march, a rally is planned at the march assembly site (inside the County -City Building in case of rain), to which several local civic and political leaders will speak. There will also be music and a candle -light vigil to close the rally. Although it is hoped that all activities would have ended by 9:00 p.m., it is anticipated that the activities will end by 10:00 p.m. In addition, the group has secured an insurance policy in the amount of $500,000.00. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above request was referred to the appropriate City departments and bureaus for review and recommendation. REQUEST TO CONDUCT ETHNIC FESTIVAL PARADE AND BIKE RACE - JULY 2, 1988 - REFERRED In a Memorandum to the Board, Ms. Mikki Dobski, Director, Office of Community Affairs, requested permission to hold the annual Ethnic Festival Parade and Bike Race on Saturday, July 2, 1988. The following new routes have been submitted for consideration: m �l 1 REGULAR MEETING MARCH 28, 1988 PARADE: Staging Area - School Field Route - Eddy Street north to Jefferson Blvd., Jefferson west to Columbia. Disbanding Area - Block Six Time - 10 a.m. to Noon (8 a.m. - staging) BIKE RACE: Route - East of U.S. 31 Wayne Street east to Columbia, Columbia south to Western, Western west to St. Joseph, St. Joseph north to Wayne. This route requires that two (2) lanes of St. Joseph be blocked and appropriate barricades set-up. It also requires a barricade to split off the parade units at the disbanding area. Ms. Dobski stated that it is felt that the above indicated routes will provide for a safe, picturesque change from the existing routes as they are looking for the best way to enhance and lengthen the parade as well as moving the bike race closer to the heart of the Festival area. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above request was referred to the appropriate City departments and bureaus for review and recommendation. APPROVE OPENING OF CITY PARKING GARAGES ON SUNDAY. APRIL 10. 1988 FOR A FLAT RATE IN CONJUNCTION WITH OPENING DAY ACTIVITIES AT COVELESKI STADIUM In a Memorandum to the Board, Ms. Mikki Dobski, Director, Office of Community Affairs, requested permission to open the City parking garages on Sunday, April 10, 1988 at a flat rate of $1.00 per car. She stated that the shuttle service will be utilized between the garages and the stadium to accommodate projected opening day crowds. Ms. Dobski further advised that the stadium gates will open at 1:00 p.m., and the first baseball game is to begin at 2:00 p.m. The Clydesdale horses will be on display at the Studebaker Museum at Lafayette Boulevard from 9:00 a.m. until 3:00 p.m. Ms. Dobski also requested that she be given suggestions as to the hours the garages will be open. Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the request as submitted was approved and Ms. Dobski will be advised of the appropriate hours that the garages will remain open on the date indicated above. APPROVE OFFER TO PURCHASE - STATE OF INDIANA (EASEMENT/ERSKINE RETENTION BASIN) Mr. Leszczynski advised that the State of Indiana has requested an Easement in the Erskine Retention basin area as the State is putting a pipe in the retention basin at Ireland and Miami. He stated that the City will grant a right-of-way to put that pipe in for storm water drainage which is required in conjunction with the bypass construction. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the appropriate Indiana Department of Highways Right of Way Grant, Uniform Land or Easement Acquisition Offer and Land Acquisition Claim Voucher in the amount of $4,800.00 were approved and executed. APPROVE LICENSE APPLICATION - SECONDHAND DEALER Mr. Leszczynski advised that the following one (1) secondhand dealers license application has been received: c; REGULAR MEETING MARCH 28, 1988 NAME: BY: ADDRESS: FOR THE PURPOSE OF SELLING: Paul Gill's 2nd Edition Paul Gill 217 South Lafayette Blvd. Secondhand furniture Mr. Leszczynski further advised that favorable recommendations have been received from the Bureau of Traffic and Lighting, Department of Code Enforcement, Police Department and Fire Department on the above application. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above license application was approved and referred to the Deputy Controller's office for issuance of a license. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the following six (6) traffic control devices were approved: 1. REMOVAL NO PARKING, REVISED TO OPEN PARKING - 300 LaMonte Terrace, South Side. (Seasonal Signs). 2. REMOVAL OF NO PARKING, REVISED TO 2-HOUR PARKING, 6A-6P - 500 N. Michigan, East Side, North Half Block. (Seasonal Signs). 3. NEW INSTALLATION, HANDICAP ZONE TOW -AWAY ZONE, - 500 N. Main, East Side lst Space North of Marion. (Requested by Mar -Main Apartments). 4. NEW INSTALLATION, 15 MINUTE LOADING ZONE - 304 N. Michigan, 2nd Space North of Michigan. (Requested by Control Data Business & Technology). 5. NEW INSTALLATION, HANDICAP ZONE TOW -AWAY ZONE - 302 N. Michigan, 1st Space North of LaSalle. (Requested by Dr. Sam Katz). 6. TEMPORARY NO PARKING 6A-12P, APRIL 14TH & 15TH - 100-200 N. Niles, 500 E. Washington. (Holding Pattern for School Buses for South Bend Youth Symphony). APPROVE RELEASE OF CONTRACTORS BONDS Mr. Leszczynski advised that Mr. Melvin Humphrey, Engineering Department, has recommended that the Contractors Bonds for the following be released as indicated. Therefore, upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the following Contractors Bonds were released: 1. Douglas G. Deckard Concrete Contractor Eff. 3/31/88 2. The Robert Henry Corporation Eff. 5/5/88 3. Brent Huffman Eff. 5/27/88 FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of thirty-nine (39) properties cleaned from March 18, 1988 to March 24, 1988, was submitted. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the report as submitted was filed. APPROVE CLAIMS Chief Deputy City Controller John D. Leisenring, submitted Claim Docket No. 6128 through Claim Docket No. 6414 and recommended approval. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the claims were approved and the report filed. REGULAR MEETING MARCH 28, 1988 ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the meeting adjourned at 9:56 a.m. ATTE Sandra M. Parmerlee, Clerk 1 hn E. Leszcz s i Patrigia E. DeClercq atherine Huiip'hr