Loading...
HomeMy WebLinkAbout03/21/88 Board of Public Works MinutesNEWINa Ol -d REGULAR MEETING MARCH 21, 1988 The regular meeting of the Board of Public Works was convened at 9:36 a.m. on Monday, March 21, 1988, by President John E. Leszczynski, with Mr. Leszczynski, Mrs. Patricia E. DeClercq and Ms. Katherine Humphreys present. Also present was Chief Deputy City Attorney Thomas Bodnar. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the minutes of the March 14, 1988, regular meeting of the Board were approved. APPROVE COMMUNITY DEVELOPMENT CONTRACT The following Community Development Contract was presented to the Board for approval: ORIC PRESERVATION COMMISSION OF SOUTH BEND HISTORIC PRESERVATION ADMINISTRATION ASSISTANT ACTIVITY The goal of this project is to enable The Historic Preservation Commission to expand its activities throughout the City. These activities include: 1. Assistance in obtaining neighborhood historic district designations; 2. Provide technical assistance on the implications of Multiple Resource District designation; 3. Disseminate information on economic benefits of preservation; 4. Devise a comprehensive plan to use the City survey most effectively and efficiently; 5. Conduct reviews of federally funded projects; 6. Technical assistance to the Community Development planning staff and recipients of C.D. funds as requested. The total cost of this activity shall not exceed $7,000.00 for personnel costs. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above referred to Contract was approved and executed. ADOPT RESOLUTION NO. 7-1988 - TAX ANTICIPATION TIME WARRANTS Ms. Katherine Humphreys, Director, Administration and Finance, submitted to the Board for adoption Resolution No. 7-1988. Ms. Humphreys stated that the Resolution basically refers to the ordinance that was passed by the Common Council on March 14, 1988 authorizing the City to borrow in anticipation of taxes to be received in mid -April. She further advised that the Resolution authorizes the Invitation for Proposals and approval of the Official Statement that will be sent out to approximately fifteen (15) potential lending agencies. In response to Mr. Leszczynski's pointing out that the Resolution indicates three (3) different dollar amounts from three (3) different funds and the Official Statement contains only two (2) of those amounts and funds, Ms. Humphreys advised that the City has been advised by its financial counselor that the City should hold off on the $600,000 amount from the Park District Bond Fund and therefore the Official Statement only covers the Park Maintenance Fund and the General Fund. She stated that use of the Park District Bond Fund will be negotiated separately if required. Mr. Leszczynski pointed out that the Resolution additionally authorizes Springsted Incorporated to distribute the Official Statement to those interested in purchasing the Warrants. 1 1 1 ma REGULAR MEETING MARCH 21, 1988 Therefore, upon Mr. Leszczynski was adopted: a motion made by Mrs. DeClercq, seconded by and carried, the following Resolution No. 7-1988 RESOLUTION NO. 7-1988 RESOLUTION OF THE CITY OF SOUTH BEND BOARD OF PUBLIC WORKS RELATING TO THE DISTRIBUTION OF INFORMATION REGARDING TAX ANTICIPATION TIME WARRANTS WHEREAS, on March 14, 1988, the City of South Bend Common Council (the "Common Council") adopted an ordinance entitled "AN ORDINANCE AUTHORIZING TAX ANTICIPATION TIME WARRANTS FOR 1988" (the "Ordinance") which authorized the City of South Bend (the "City") to make temporary loans to meet current expenses pursuant to the provisions of Indiana Code 36-4-6 for the use and benefit of the General Fund, the Park District Bond Fund, and the Park Maintenance Fund of the City, which loans were further authorized to be evidenced by tax anticipation time warrants of the City in the following amounts: Amount Fund $5,200,000 General Fund 600,000 Park District Bond Fund 580,000 Park Maintenance Fund and; WHEREAS, the Ordinance authorized and directed the City Controller to have tax anticipation time warrants (the "Warrants") prepared and to sell the Warrants at a price not less than the par value thereof to a purchaser or purchasers pursuant to a Purchase Agreement in accordance with the terms and conditions of the Ordinance; and WHEREAS, the Ordinance further authorized and directed the City Controller to make such filings and requests, deliver such certifications, execute and deliver such documents and instruments and otherwise take such actions as are necessary or appropriate to carry out the terms and conditions of the Ordinance; and WHEREAS, an "Official Statement" relating to the sale of the Warrants has been prepared by Springsted Incorporated as the financial advisor to the City and presented to the City of South Bend Board of Public Works (the "Board") and the Board desires to approve the "Official Statement" as presented to it and authorize its distribution to facilitate the sale of the Warrants. NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF SOUTH BEND BOARD OF PUBLIC WORKS THAT: 1. The "Official Statement" relating to the sale of the Warrants by the City is hereby approved in the form presented to the Board at this meeting. 2. Springsted Incorporated is hereby authorized and directed to cause to be distributed the "Official Statement", substantially in the form presented to the Board at this meeting, with such changes which are approved by the City's legal counsel as Springsted Incorporated might recommend to describe adequately such Warrants and information related thereto to all parties who in their judgment may be interested in purchasing the Warrants and to the purchaser or purchasers of the Warrants. 3. This resolution shall be in full force and effect from and upon compliance with the procedures required by law. REGULAR MEETING MARCH 21, 1988 Adopted at a meeting of the Public Works held on the 21st da Public Works Meeting Room located of the County -City Building, 227 Bend, Indiana, 46601. City of South Bend Board of y of March, 1988, in the Board of on the Thirteenth (13th) Floor West Jefferson Boulevard, South CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/John E. Leszczynski s/Patricia DeClercq s/Katherine Humphreys ATTEST: s/Sandra M. Parmerlee, Clerk AWARD QUOTATION - PAINTING I REGIONAL BASEBALL STADIUM TS AT STANLEY COVELESKI Mr. Leszczynski advised that the Engineering Department has reviewed the Quotations received on March 14, 1988 for the above referred to improvements and recommends that the Board award the Quotation of Morrical Painting Corporation, Enterprise Center, 3300 West Sample Street, Suite 400, South Bend, Indiana, in the amount of $2,294.00. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the recommendation was accepted and the Quotation awarded. APPROVE FIRE ALARM ASSISTANCE CONTRACT - UNIVERSITY OF NOTRE DAME Mr. Leszczynski advised that submitted to the Board for approval and execution is a renewal Fire Alarm Assistance Contract between the City and the University of Notre Dame providing for fire alarm service to the University at the cost of $135.00 per month for the period January 1, 1988 through December 31, 1988. The Contract noted that the University is authorized to install and maintain at its own expense a suitable digital readout device within the South Bend Centralized Communication Center to coordinate with the present "Gamewell" system and to identify the location of fire alarms at the University. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Contract as submitted was approved and executed. APPROVE POWER OF ATTORNEY AND TRANSFER OF VEHICLES TO SECURITY PACIFIC LEASING CORPORATION Mr. Leszczynski advised that a Power of Attorney submitted to the Board today is the result of a Lease Purchase Agreement which was executed in December of 1987 whereby the City financed eight (8) packer trucks and an uninterrupted power source unit for the computer system with Security Pacific Leasing Corporation. Chief Deputy Controller, John D. Leinsenring, submitted the appropriate Power of Attorney to the Board as well as the titles for the eight (8) vehicles. Mr. Leisenring stated that the Lease Purchase Agreement required that the City transfer the titles of the eight (8) vehicles to Security Pacific. Therefore, he requested that the Board take the necessary action to transfer the titles as required by the Agreement. Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the Power of Attorney as submitted was approved and the titles transferred as requested. REQUEST OF VFW TO CONDUCT POPPY DAY SALES - MAY 13-14, 1988 - REFERRED In a letter to the Board, Mr. George Grenert, Quartermaster, South Bend Post 1167, Veterans of Foreign Wars, 1047 L.W.E., South Bend, Indiana, requested permission to conduct their annual Poppy Day Sale on the sidewalks throughout the City on May 13-14, REGULAR MEETING MARCH 21, 1988 1988. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the request was referred to the appropriate City departments and bureaus for review and recommendation. REQUEST OF KNIGHTS OF COLUMBUS TO CONDUCT ANNUAL TOOTSIE ROLL SALES - MAY 13-15, 1988 - REFERRED In a letter to the Board, Mr. Arthur R. Leinen, Chairman, St. Joe Valley Knights of Columbus Councils, 815 North Michigan Street, South Bend, Indiana, advised that on May 13-15, 1988 the Knights of Columbus Councils of South Bend would like to hold their annual "Tootsie Roll Drive." It was noted that permission is requested to conduct this sale in the downtown area. Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the request was referred to the appropriate City departments and bureaus for review and recommendation. REQUEST TO CONDUCT OPENING DAY PARADE - STANLEY COVELESKI REGIONAL BASEBALL STADIUM - APRIL 10. 1988 - REFERRED Ms. Mikki Dobski, Director, Office of Community Affairs, advised that Board approval is requested to hold a short parade on Sunday, April 10, 1988 from 1:15 p.m. to 1:45 p.m. The proposed route is as follows: Lafayette Boulevard, south from Washington to Sample Street. Proposed staging area is Washington Street from Lafayette to Williams. Ms. Dobski stated that the parade will consists of a marching band, Sheriff's Posse horse troop, Studebaker vehicles, Gates convertibles and the Clydesdale horses. She further requested the following: 1. In preparation for the parade, that Washington be closed at 12:00 noon. Lafayette could be closed off as late as 12:50 p.m. 2. No parking on Lafayette and Washington (in the affected areas) from 6:00 a.m. to 1:30 p.m. 3. A police escort to lead the parade, as well as to bring the Budweiser Clydesdales to the staging area from their stalls at the Studebaker Museum on Lafayette and South Streets. 4. The street, along the parade route, be swept before and after the parade. 5. Thirty (30) barricades be dropped off on the Museum parking lot on the east side of their building. 6. A traffic advisory around April 8th to alert the public to the parking and traffic conditions expected during Opening Day. Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the above referred to request was referred to the appropriate City departments and bureaus for review and recommendation. REQUEST TO CLOSE A PORTION OF RIVERSIDE DRIVE FOR EASTER EGG HUNT - APRIL 2, 1988 - REFERRED In a letter to the Board, Ms. Marty Kenahan advised that on the morning of Saturday, April 2, 1988 from 10:00 a.m. until 11:00 a.m. there will be a neighborhood Easter egg hunt held in Shetterly Park. Ms. Kenahan stated that last year more than 70 REGULAR MEETING MARCH 21, 1988 seventy (70) children attended this event. Therefore, she is requesting that Riverside Drive, between California and Golden be closed for this event to assure the safety of the children attending the hunt. Submitted with Ms. Kenahan's letter was a letter from 1st District Councilman Stephen Luecke advising that he supports this request. Therefore, upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the request was referred to the appropriate City departments and bureaus for review and recommendation. REQUEST TO PURCHASE CITY -OWNED PROPERTY AT 240 PAGIN STREET - REFERRED Mr. Leszczynski advised that the Board is in receipt of a letter from Eddie and Grace Ivory, 1302 West Linden Avenue, South Bend, Indiana, advising that they are interested in purchasing the City -owned lot at 240 Pagin Street. Therefore, upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the request was referred to the appropriate City departments and bureaus in order that a determination could be made whether the City need retain this property. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - SALE OF ABANDONED VEHICLES Mrs. Patricia E. DeClercq, Director, Department of Code Enforcement, requested permission to advertise for the sale of approximately twenty (20) abandoned vehicles, which are being stored at Steve & Gene's Auto & Truck Salvage and Repair, 3109 South Gertrude Street, South Bend, Indiana. It was noted that all vehicles have been stored more than fifteen (15) days, identification checks had been run for auto theft and the owners and lienholders notified. Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the above request was approved and a date of April 4, 1988 was established for the receiving and opening of sealed bids. FILING OF APPLICATIONS FOR BIDDER QUALIFICATION/CERTIFICATION Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the following applications for bidder qualification/ certification were accepted for filing and referred to the appropriate City departments and bureaus for review and recommendation: 1. E & H Utility Sales 79 West U.S. Highway 6 Valparaiso, Indiana 46383 2. Etna Supply Company 529 32nd Street, S.E. Wyoming, MI APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the following four (4) traffic control devices were approved: 1. NEW INSTALLATION, SCHOOL SPEED LIMIT 25 WHEN CHILDREN PRESENT - 100-200 S. Greenlawn & 100-300 N. Greenlawn (Trinity School & McKinley School). 2. NEW INSTALLATION, 15 MINUTE LOADING ZONE - 100 W. Marion lst parking spot, east of Main 22'. (Mar -Main Apartments) 3. NEW INSTALLATION, NO PARKING - East side of Cushing, approximately 200' at entrance of Edith Brown School. (Greater visibility at school crossing). 1 Fj 1 REGULAR MEETING MARCH 21, 1988 4. NEW INSTALLATION, STOP SIGN - On Bryan at Cushing. (Uncontrolled "T"). APPROVE HANDICAPPED PARKING PERMITS Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the following one (1) handicapped parking permit application was approved and referred to the Deputy Controller's office for issuance of a permit: 1. Helen A. Manuszak 1322 Chimes Blvd., S.B. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of twenty-six (26) properties cleaned from March 11, 1988 to March 17, 1988, was submitted. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the report as submitted was filed. APPROVE CLAIMS Mr. Juan Manigault, Executive Director, St. Joseph County Job Training Program submitted a list containing forty-nine (49) claims and recommended approval. Additionally, Chief Deputy Controller John D. Leisenring, submitted Claim Docket No. 5482 through Claim Docket No. 5729 and Claim Docket No. 5797 through Claim Docket No. 6125 and recommended approval. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the claims were approved and the reports as submitted were filed. PRIVILEGE OF THE FLOOR: QUESTIONS REGARDING COMPANY PAINTING STREET NUMBERS ON CURBS In response to a question from the news media regarding the Company that has been painting street numbers on curbs for a fee, Mrs. Patricia E. DeClercq, Director, Department of Code Enforcement, advised that her office did not receive any phone calls during the last week regarding this operation. Board Attorney Thomas Bodnar advised that he has written the company a letter outlining the steps necessary to operate this type of business in the City of South Bend. He stated that some of those requirements are insurance, prior written approval of the homeowner and the hours the business will be conducted. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the meeting adjourned at 9:47 a.m. ATT T: Sandra M. Parmerlee, Clerk