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HomeMy WebLinkAbout03/14/88 Board of Public Works MinutesREGULAR MEETING MARCH 14, 1988 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Monday, March 14, 1988, by President John E. Leszczynski, with Mr. Leszczynski, Mrs. Patricia E. DeClercq and Ms. Katherine Humphreys present. Also present was Chief Deputy City Attorney Thomas Bodnar. AGENDA ITEM ADDED Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, Traffic Control Devices were added to the agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the minutes of the March 7, 1988, regular meeting of the Board were approved. OPENING OF QUOTATIONS - PAINTING IMPROVEMENTS AT STANLEY COVELESKI REGIONAL BASEBALL STADIUM Mr. Leszczynski advised that this was the date set for the opening of Quotations for painting improvements at the Stanley Coveleski Regional Baseball Stadium located at 501 West South Street, South Bend, Indiana. It was noted that the work to be performed is the coating of two (2) dugout roofs and backs with flexible paint coatings to eliminate water staining inside the dugouts. The following Quotations were received and read: INTERSTATE DECORATING SERVICE 2818 Nursery Court South Bend, Indiana 46615 Quotation was submitted by Ken Sedam, Co -Owner. Quotation: $3,000.00 (total labor and material). The Quotation further indicated that payment shall be made within thirty (30) days after completion date of April 22, 1988. One and one-half per cent will be added after thirty (30) days. U.S. COATING PAINTING COMPANY P.O. Box 4312 South Bend, Indiana Quotation was submitted by Douglas Franklin. Quotation: $3,263.00 MORRICAL PAINTING CORPORATION Enterprise Center 3300 West Sample Street Suite 400 South Bend, Indiana 46619 Quotation was submitted by Albert L. Flack, III. Quotation: $2,294.00. UNIVERSAL PAINTING COMPANY INC. 1319 South Lafayette Blvd. P.O. Box 4141 South Bend, Indiana Quotation was submitted by William H. Furry. Quotation: $2,910.00. The Quotation indicated that the products specified cannot be applied when temperature and surface are under fifty ( 50 ) degrees. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above Quotations were referred to the Engineering Department for review and recommendation. 162- REGULAR MEETING MARCH 14, 1988 APPROVE COMMUNITY DEVELOPMENT CONTRACT The following Community Development Contract was presented to the Board for approval: NEIGHBORHOOD HOUSING SERVICES OF SOUTH BEND, INC. NHS HOUSING ASSISTANCE PROGRAMS The targeted goals for this activity are: 1. To provide administrative support for the Acquisition/Rehab/Resale and Revolving Loan Programs. 2. To continue to make loans for rehabilitation through the Revolving Loan Fund. 3. To rehabilitate two (2) housing units through the Acquisition/Rehabilitation/Resale Program. $40,000.00 shall be available to NHS immediately upon execution of this Contract for the acquisition/rehab activity. An additional $30,000.00 will be released to NHS as they document they have secured "matching" funds. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the above referred to Contract was approved and executed. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF PROPOSALS - ADMINISTRATIVE SERVICES OF A CAFETERIA BENEFITS PLAN Mr. Leszczynski advised that Ms. Katherine Humphreys, Director, Administration and Finance, has requested that the Board advertise for Proposals for the administrative services of a Cafeteria Benefits Plan. It was noted that the specifications have been prepared by Crowe Chizek and Company and are ready to be advertised. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the request was approved. APPROVE RIGHT-OF-WAY CERTIFICATION - EDISON ROAD (CRESTWOOD TO HICKORY) Mr. Leszczynski advised that a Right -of -Way Certification concerning the Edison Road (Crestwood to Hickory) Project has been submitted for execution by the Board. Mr. Leszczynski further stated that the Certification, which will be forwarded to the Indiana Department of Highways, Division of Land Acquisition, indicates that the project is being programmed for participation in Federal Aid with respect to construction costs and that the necessary right-of-way for this project is available. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above referred to Right -of -Way Certification was approved and executed. APPROVE AGREEMENT FOR INSPECTION - EDISON ROAD (CRESTWOOD TO HICKORY) Mr. Leszczynski advised that Mr. Michael P. Meeks, Director, Division of Engineering, has submitted to the Board a letter addressed to the Indiana Department of Highways to be signed by the Board. The letter advises the IDOH that the City will provide inspection services for the above referred to Project. In response to a question from the media regarding access to businesses located in the construction area, Mr. Leszczynski advised that most businesses in the construction area have access to their establishments by side streets or alleys. He further advised that a lane will be kept open along the construction for access to residences. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above referred to Agreement for Inspection was approved and executed. 1 1 1 REGULAR MEETING MARCH 14. 1988 APPROVE CHANGE ORDER NO. 2 (FINAL) - CAST -IN PLACE CONCRETE PROJECT (STANLEY COVELESKI REGIONAL BASEBALL STADIUM) Mr. Leszczynski advised that Carl J. Reinke & Sons, Inc., General Contractors, P.O. Box 3095, South Bend, Indiana, and Hellmuth, Obata & Kassabaum, Inc., 323 West 8th Street, Suite 700, Kansas City, MO, Architect, have submitted Change Order No. 2 (Final) for the above referred to project indicating an increase of $39,327.52 making the new final cost including this Change Order $1,162,575.52. He explained that the increased cost is for additional work at the first and third base wings and third base ramp as well as an additional amount required for construction work done during the winter. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the Change Order as submitted was approved. REQUEST OF MAURICE MATTHYS LITTLE LEAGUE TO CONDUCT PARADE - MAY 14, 1988 - REFERRED In a letter to the Board, Mr. Bob Blondell, Executive Vice -President, Maurice Matthys Little League, Box 3074, South Bend, Indiana, requested permission to conduct a parade on Saturday, May 14, 1988 beginning at 9:00 a.m. utilizing the following route: Begin at Matthys Little League Park, proceed east on Meadow Lane to Edison, north on Edison and Villageway to Washington, East on Washington to Gladstone, north on Gladstone to Linden, West on Linden to Lombardy Drive, south on Lombardy Drive to Ford, west on Ford to Sample, east on Sample to Evergreen, south on Evergreen to ballpark. Mr. Blondell further advised that approximately sixty (60) vehicles will participate in this parade. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the request was referred to the appropriate City departments and bureaus for review and recommendation. FILING OF APPLICATION FOR BIDDER QUALIFICATION/CERTIFICATION Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the following application for bidder qualification/ certification was accepted for filing and referred to the necessary City departments and bureaus for review and recommendation: 1. Torok Excavating & Demolition, Inc. 54195 North Burdette Street South Bend, Indiana 46637 APPROVE REQUEST TO CONDUCT MOONLIGHT WALK AGAINST CRIME - APRIL 30, 1988 Mr. Leszczynski advised that the various City departments and bureaus have reviewed the above referred to request submitted to the Board on February 22, 1988 and recommend approval. Therefore, upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the recommendation was accepted and the request approved. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the following two (2) traffic control devices were approved: 1. NEW INSTALLATION, HANDICAP ZONE TOW AWAY ZONE - 749 Harrison Avenue. (St. Paul's Lutheran Church). 2. NEW INSTALLATION, NO PARKING - 100 W. Bowman, North & South Side. REGULAR MEETING MARCH 14, 1988 APPROVE LICENSE APPLICATIONS - RUBBISH AND GARBAGE Mr. Leszczynski advised that the following two (2) Rubbish and Garbage license applications have been received: 1. Tommy Swinson 615 Wenger St., S.B. 2. Willie J. Alsanders, Sr. 3719 W. Jefferson, S.B. It was noted that inspections of the trucks to be used have been conducted by the Solid Waste Bureau and both applicants were found to be in compliance. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above license applications were approved and referred to the Deputy Controller's office for issuance of licenses. APPROVE TITLE SHEET Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the Title Sheet for sanitary and storm sewer and water in Kensington Farms East, P.U.D. Section 3, Unit 11, as submitted to the Board was approved and signed. APPROVE EXCAVATION BOND Mr. Melvin Humphrey, Engineering Department, recommended that the Excavation Bond for Torok Excavation, Inc. be approved effective March 14, 1988. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above referred to Excavation Bond was approved. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of twenty-nine (29) properties cleaned from March 4, 1988 to March 10, 1988, was submitted. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the report as submitted was filed. PRIVILEGE OF THE FLOOR: UESTIONS AN] GENERAL CERNS REGARDING LATE CHAR R - STANLEY COVELESKI REG S ASSESSED AGAINST STADIUM Mr. James Wensits, Reporter, South Bend Tribune, inquired of Mr. Leszczynski the final cost assessed to the general contractor for late charges in regards to the stadium project. Mr. Leszczynski advised that the amount assessed was determined to be $15,000.00. He explained that the review of this matter was a lengthy process with various factors taken into consideration with the final determination being the assessment of $15,000.00 in late charges. Mr. Wensits further inquired who made the final decision on the amount of late charges assessed. Mr. Leszczynski advised that it was his responsibility but that the Mayor and the Legal Department were also involved in this decision. Mr. Wensits stated that the estimated late charge previously stated was $64,000.00. He further stated that there was never any indication that that amount could be cut by one quarter. Mr. Wensits indicated that in November of 1987, Mayor Roger Parent, stated that $64,000.00 was the amount which would be assessed. 1 REGULAR MEETING MARCH 14, 1988 LIM 1 1 I Mr. Leszczynski explained to Mr. Wensits that Mayor Roger Parent knew before he left office that that amount was only an estimate and that that figure was the maximum amount that could be assessed. He further explained that considerations such as delays caused by other than construction were looked at in finalizing this amount. Those considerations brought the amount down to $15,000.00 or about thirty (30) days delay. INFORMATION REGARDING PAINTING OF HOUSE NUMBERS ON PUBLIC RIGHT-OF-WAY Mrs. DeClercq, Director, Department of Code Enforcement, reminded members of the Board and the news media that some time ago a group of individuals were conducting a business in South Bend which consisted of painting house numbers on curbs for a fee. That company left town after requesting permission from the City to conduct said business and being unable to comply with the restrictions set forth with the approval. Mrs. DeClercq stated that apparently another business has come to town and is using the same technique as used by the prior group of individuals which consists of taping a message on the doors of residences stating that there is a $5.00 charge for the service of painting house numbers on the curb in front of said residence. She further stated that the message on this form is a bit more forceful than the message utilized by the prior operation. Mrs. DeClercq advised that it has come to the attention of the City that in one instance the company painted the wrong house number on the curb. She stated that the name given on the message indicates that the business is being operated by J.P. Luck. She advised that the business is operating without approval by the Board of Public Works and the City will continue to look for these individuals to inform them that they must secure approval by the Board before proceeding further. Board Attorney Thomas Bodnar advised that the City is in no way endorsing what this company is doing with house numbers and that the City had no prior knowledge. He further advised that this Company has not consulted with the City regarding this matter. Mr. Bodnar indicated that if these individuals make any represen- tations to any homeonwer regarding the City's endorsement of this service, the Board strongly denies that statement. He further stated that he would recommend to homeowners that they ask the individual performing the work to show them proof of insurance before they hire them. He stated that putting the wrong house address on the curb could result in delays in receiving police and ambulance service. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the meeting adjourned at 9:52 a.m. ATT T: Sandra M. Parmerlee, Clerk