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HomeMy WebLinkAbout03/07/88 Board of Public Works MinutesREGULAR MEETING MARCH 7, 1988 The regular meeting of the Board of Public Works was convened at 9:42 a.m. on Monday, March 7, 1988, by President John E. Leszczynski, with Mr. Leszczynski and Mrs. Patricia E. DeClercq present. Board member Ms. Katherine Humphreys was not in attendance. Also present was Chief Deputy City Attorney Thomas Bodnar. AGENDA ITEM ADDED Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, three (3) traffic control devices were added to the agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the minutes of the February 29, 1988, regular meeting of the Board were approved. OPENING AND AWARD OF BIDS - SALE OF ABANDONED VEHICLES This was the date set for receiving and opening of sealed bids for the sale of approximately fifty-four (54) abandoned vehicles which have been stored at Steve and Gene's Auto & Truck Salvage and Repair, 3109 South Gertrude Street, South Bend, Indiana. It was noted that vehicle number twenty-nine was inadvertently omitted from the list of vehicles which was sent to potential bidders. Therefore, this vehicle will not be offered for sale at this time but will be added to the next list of abandoned vehicles offered for sale. Mr. Leszczynski advised that the Board is in receipt of a bid which was not signed and there is no indication who submitted the bid. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the unsigned bid was rejected. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Mr. Gene Hancz Steve & Gene's Auto Truck Salvage 3109 S. Gertrude, P.O. Box 2883 South Bend, Indiana 46680 Vehicles No. 1 $ 5.00 Vehicles No. 28 $ 2.00 2 1.00 30 20.00 3 5.00 31 2.00 4 5.00 32 2.00 5 1.00 33 10.00 6 5.00 34 2.00 7 5.00 35 5.00 8 10.00 36 2.00 9 5.00 37 2.00 10 1.00 38 2.00 11 1.00 39 15.00 12 2.00 40 2.00 13 2.00 41 2.00 14 25.00 42 2.00 15 1.00 43 150.00 16 2.00 44 5.00 17. 1.00 45 1.00 18 5.00 46 2.00 19 2.00 47 10.00 20 2.00 48 10.00 21 475.75 49 10.00 22 5.00 50 5.00 23 1.00 51 5.00 24 5.00 52 10.00 25 5.00 53 1.00 26 5.00 54 5.00 27 5.00 "i, REGULAR MEETING MARCH 7, 1988 Mr. William M. Milcherska P.O. Box 11254 South Bend, Indiana Vehicles No. 17 $20.00 54 85.00 Mr. Robert Swift 50765 Cherry Road Granger, Indiana Vehicles No. 43 $175.00 Mr. Dave Fisher 1822 S. Warren South Bend, Indiana 46613 Vehicles No. 10 $20.00 11 5.00 21 200.90 Mr. Charles E. Teske 54830 Pear Road South Bend, Indiana Vehicle No. 10 $ 22.00 21 187.00 42 7.00 Mr. Gary L. Ratliff 927 E. Oakside South Bend, Indiana Vehicle No. 21 $377.99 33 15.00 42 10.00 Ms. Cindy Stremme 25267 S.R. 2 South Bend, Indiana 46619 Vehicles No. 39 $ 6.00 44 32.00 Vehicles No. 43 $151.95 44 45.00 Vehicle No. 43 $63.00 44 11.00 52 3.00 Vehicle No. 43 $82.69 44 59.25 54 101.00 Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above bids were referred to the Department of Code Enforcement for immediate review and recommendation in order that an award could be made prior to adjournment of the meeting. Following that review, upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the following bids were awarded: Steve & Gene's - Vehicles No. 1 $ 5.00 2 1.00 3 5.00 4 5.00 5 1.00 6 5.00 7 5.00 8 10.00 9 5.00 12 2.00 13 2.00 14 25.00 1 1 REGULAR MEETING MARCH 7, 1988 LJ 1 Steve & Gene's (Continued) Vehicles No. 15 1.00 16 2.00 18 5.00 19 2.00 20 2.00 21 475.75 22 5.00 23 1.00 24 5.00 25 5.00 26 5.00 27 5.00 28 2.00 30 20.00 31 2.00 32 2.00 34 2.00 35 5.00 36 2.00 37 2.00 38 2.00 39 15.00 40 2.00 41 2.00 45 1.00 46 2.00 47 10.00 48 10.00 49 10.00 50 5.00 51 5.00 52 10.00 53 1.00 TOTAL: William Milcherska - Vehicles No. 17 $20.00 Robert Swift - Vehicles No. 43 $175.00 Dave Fisher - Vehicles No. 11 $ 5.00 Charles E. Teske - Vehicles No. 10 $ 22.00 Gary L. Ratliff - Vehicles No. 33 $ 15.00 42 10.00 44 59.25 54 101.00 TOTAL: $ $ 696.75 185.25 GRAND TOTAL: $1,104.00 APPROVE CONTRACTS FOR TOWING AND STORAGE OF ABANDONED VEHICLES Mrs. Patricia E. DeClercq, Director, Department of Code Enforcement, submitted to the Board a Vehicle Towing Contract and a Vehicle Storage Contract with South Bend Auto Parts, 307 West Calvert Street, South Bend, Indiana. Mrs. DeClercq stated that these Contracts are the result of the Board award of the Proposals submitted by South Bend Auto Parts to provide towing and storage of abandoned vehicles for the period March 7, 1988 through December 31, 1988. She further stated that she, Mr. Wade Yoder of the Department of Code M REGULAR MEETING MARCH 7, 1988 Enforcement and a Deputy City Attorney met with the owner and operator of South Bend Auto Parts to discuss the terms of the Contracts which were consistent with the Proposals awarded. At this time, South Bend Auto Parts has signed the Contracts and they are being submitted to the Board for approval. Therefore, upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the Contracts as submitted were approved and executed. APPROVE CHANGE ORDER NOS. 1 2, 3, 4, AND 5 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - ARCHITECTURAL/M.E.P. PACKAGE (STANLEY COVELESKI REGIONAL BASEBALL STADIUM PROJECT) Mr. Leszczynski advised that Reinke and Sons, Inc., General Contractors, P.O. Box 3095, South Bend, Indiana and Hellmuth, Obata and Kassabaum, Inc., 323 West 8th Street, Kansas City, MO, Architect, have submitted the following Change Orders: NO. INCREASE/DECREASE 1 Increase 2 Increase 3 Increase 4 Increase 5 (Final) Increase AMOUNT NEW CONTRACT AMOUNT $281,563.20 $4,444,394.20 $ 58,177.15 $4,502,571.35 $ 28,763.43 $4,531,334.88 $ 22,733.25 $4,554,068.13 $ 68,363.28 $4,622,431.41 Mr. Leszczynski noted that alternates account for a large portion of the increase. Mr. Leszczynski advised that also submitted at this time was the Project Completion Affidavit for this project indicating a Final Cost of $4,622,431.41. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above referred to Change Orders and Project Completion Affidavit were approved and the appropriate Maintenance Bond as submitted was accepted and filed. APPROVE Mr. Les Company, 1203 Kent Street, Elkhart, Indiana, has submitted a Project Completion Affidavit for the above referred to Project indicating a final cost of $831,790.00. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Project Completion Affidavit was approved and the appropriate Maintenance Bond was accepted for filing. REQUEST TO CONDUCT WORLD'S LARGEST GARAGE SALE - JUNE 11. 1988 REFERRED In a Memorandum to the Board, Ms. Denielle Baldwin, Office of Community Affairs, requested permission to conduct the 13th Annual World's Largest Garage Sale on Saturday, June 11, 1988 in the Colfax Parking Garage. Ms. Baldwin stated that in addition to the standard traffic controls, crowd control and paramedic on -call coverage is requested. She further requested the use of the landscaped lot just south of the parking garage for addi- tional booths if needed. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the request was referred to the appropriate City departments and bureaus for review and recommendation. REQUEST OF CHET WAGGONER LITTLE LEAGUE TO CONDUCT OPENING DAY PARADE - MAY 14, 1988 - REFERRED In a letter to the Board, Mr. Vincent T. DeLalla, President, Chet Waggoner Little League, P.O. Box 3744, South Bend, Indiana, requested permission to conduct a parade on May 14, 1988, beginning at 8:00 a.m. Mr. DeLalla submitted two (2) routes for consideration. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the request was referred to the appropriate City departments and bureaus for review and recommendation. 1 1 REGULAR MEETING MARCH 7, 1988 1 1 APPROVE REQUEST OF MARCH OF DIMES TO CONDUCT 1! AMERICA-APRIL 23, 1988 WALK Mr. Leszczynski advised that the appropriate City departments and bureaus have reviewed the above referred to request submitted to the Board on February 8, 1988 and recommend approval at this time. It was noted that the Bureau of Traffic and Lighting has advised that the the route submitted with the request was modified due to the Logan Street construction. The route is now as follows: Logan - Mishawaka to Hastings, Hastings - Logan to 35th Street, 35th - Hastings to Jefferson. Therefore, upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the recommendation was accepted and the request approved. APPROVE LICENSE APPLICATIONS - RUBBISH AND GARBAGE Mr. Leszczynski advised that the following two (2) Rubbish and Garbage license applications have been received: 1. B&B Rubbish Removal, Inc. (John Barbara) 55400 Pine Road, S.B. 2. S.B. Scrap and Processing Division Sturgis Iron & Metal Co., Inc. 1305 Prairie Ave., S.B. It was noted that inspections of the trucks to be used had been conducted by the Solid Waste Bureau and both applicants were found to be in compliance. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the above license applications were approved and referred to the Deputy Controller's office for issuance of licenses. APPROVE LICENSE APPLICATIONS - SECONDHAND DEALER Mr. Leszczynski advised that the following three (3) secondhand dealers license applications have been received: NAME: BY: ADDRESS: FOR THE PURPOSE OF SELLING: NAME: BY: ADDRESS: FOR THE PURPOSE OF SELLING: NAME: BY: ADDRESS: FOR THE PURPOSE OF SELLING: NEAT STUFF STORE Marla Dill 804 West Indiana Avenue New & used furniture B & S ENTERPRISES Robert Nowaczewski 2031 South Michigan Street Used appliances ANCHOR SALES Howard Charles 1020 L.W.W. Used clothing & Misc. Mr. Leszczynski further advised that favorable recommendations have been received from the Bureau of Traffic and Lighting, Department of Code Enforcement, Police Department and Fire Department on the above applications. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the above license applications were approved and referred to the Deputy Controller's office for issuance of licenses. FILING OF APPLICATIONS FOR BIDDER QUALIFICATION/CERTIFICATION Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the following applications were accepted for filing and referred to the appropriate City departments for review and recommendation: • REGULAR MEETING MARCH 7, 1988 1. MTM Catering, Inc. 501 North Niles Avenue South Bend, Indiana 2. B & J Excavation, Inc. 1737 North Elmer Street South Bend, Indiana APPROVE RELEASE OF EXCAVATION BOND Mr. Melvin Humphrey, Engineering Department, recommended that the Excavation Bond for Braunsdorf, Inc., be released effective March 7, 1988. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above referred to Excavation Bond was released. APPROVE TITLE SHEET - MC GILL STREET CUL-DE-SAC Mr. Leszczynski advised that the Title Sheet for McGill Street cul-de-sac, Airport Industrial Park Phase IV, was presented at this time for execution. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above referred to Title Sheet was approved and signed. APPROVE HANDICAPPED PARKING PERMIT Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the following one (1) handicapped parking permit application was approved and referred to the Deputy Controller's office for issuance of a permit: 1. Mary L. Shirk 3903 Ardmore Tr., S.B. FILING OF STREET LIGHT OUTAGE REPORT Mr. Leszczynski advised that the street light outage report submitted for the month of February indicates that a total of ninety-six (96) outages were reported, that the average repair took three (3) days and that the standard deviation was two (2) days. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the report as submitted was accepted and filed. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of twenty-six (26) properties cleaned from February 26, 1988 to March 3, 1988, was submitted. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the report as submitted was filed. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the following three (3) traffic control devices were approved: 1. NEW INSTALLATION, HANDICAP TOW AWAY ZONE - 515 S. Jackson. (William F. Hehlinski, Hyper-Trothic Degenerated Arthritis). 2. REMOVAL OF NO PARKING - South side of Wall-Greenlawn to Ironwood. 3. NEW INSTALLATION, HANDICAP AND TOW AWAY ZONE - 1329 Fisher. (Mr. Lloyd Taylor has degenerative disc disease of spine - spinal stenasis of lumbar spine and diabetes). It was noted that the new installation of a designated handicapped parking space at 1329 Fisher Street is in response to z REGULAR MEETING lu/: Zm`i�l[�: the request submitted to the Board on February 8, 1988 by Mr. Lloyd Taylor. Additionally, the new installation of a handicapped parking space at 515 South Jackson is in response to the request submitted to the Board on February 1, 1988 by Mr. William F. Hehlinski. In response to questions from the news media regarding the removal of no parking and revision to open parking on the south side of Wall Street from Greenlawn to Ironwood, Mrs. DeClercq, Director, Department of Code Enforcement, advised that this matter was discussed with students of Adams High School and residents of the area and the City and the Park Department have agreed to remove the no parking on this side of the street. She stated that the no parking status will resume when school is out for the summer. The no parking will resume in the summer when there is heavy pedestrian traffic around Potawatomi Park as safety is a prime concern of the City. APPROVE CLAIMS Mr. Juan Manigault, Executive Director, St. Joseph County Job Training Program submitted a list containing one hundred twenty-one (121) claims and recommended approval. Additionally, Chief Deputy Controller John D. Leisenring, submitted Claim Docket No. 5266 through Claim Docket No. 5479 and recommended approval. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the claims were approved and the reports as submitted were filed. PRIVILEGE OF THE FLOOR: ;STIONS AND 1 POLICY FOR AWARD OF BIDS FOR ABANDONED VEHICLES Mrs. Charles Teske, 54830 Pear Road, South Bend, Indiana, advised the Board that a few years ago when South Bend Auto Parts held the City's Contract for the towing and storage of abandoned vehicles and she submitted bids, the vehicles were not in the same condition on the day they were to be picked -up as they were when they were viewed prior to bidding. She stated that when she went to pick-up the vehicle she was awarded it was damaged. At that time she was told that if the vehicle was not in the same condition as it was when it was originally viewed prior to bidding that she didn't have to accept the vehicle and that it would be sold to the next highest bidder. She inquired if the same policy is still in effect as a Mr. William Milcherska recently bid on some vehicles which he did not take. As a result, the vehicles were offered for sale a second time, Mr. Milcherska re -bid and was awarded the vehicles for less than the amount he bid originally. Mrs. Teske wanted to know if someone does not take the vehicles when they bid shouldn't the vehicle go to the next highest bidder as was the policy previously. In this particular instance, she stated that she was the next highest bidder and she would have gotten the car. CERNS Board Attorney Thomas Bodnar stated that the City's remedy in this type of situation could be to sue the bidder for breach of contract. Mrs. DeClercq stated that she does not know the details of the situation Mrs. Teske described above involving Mr. Milcherska but would look into the matter. Mrs. Cindy Stremme, 25267 State Road 2, South Bend, Indiana, Bidder, stated that by allowing someone to re -bid it is not fair to the other bidders who bid with the intention of purchasing the vehicles they are awarded. She suggested that the remedy would be to not allow someone to bid again once they have defaulted on a bid. M REGULAR MEETING MARCH 7. 1988 ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the meeting adjourned at 10:12 a.m. 0J n E. Leszc y i 4&'C� Patricia E. DeClercq ATTE T: Sandra M. Parmerlee, Clerk I 1