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Home My WebLink About02/22/88 Board of Public Works Minutesmoors "Ah Mug REGULAR MEETING FEBRUARY 22, 1988 The regular meeting of the Board of Public Works was convened at 9:43 a.m. on Monday, February 22, 1988, by President John E. Leszczynski, with Mr. Leszczynski, Mrs. Patricia E. DeClercq and Ms. Katherine Humphreys present. Also present was Chief Deputy City Attorney Thomas Bodnar. APPROVE MINUTES .OF PREVIOUS MEETING. Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the minutes of the February 15, 1988, regular meeting of the Board were approved. OPENING OF.BIDS - APPROXIMATELY FIFTEEN (15) NEW MARKED POLICE VEHICLES FOR THE SOUTH BEND POLICE DEPARTMENT Mr. Leszczynski advised that this was the date set for the receiving and opening of sealed bids for the above referred to vehicles. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: GATES CHEVROLET CORPORATION 401 South Lafayette South Bend, Indiana 46601 Bid was signed by Charles Lindzy, Fleet Manager, Non -Collusion Affidavit was in order and a 10% Bid Bond was submitted. BID: 15 1988 Chevrolet Caprice four door sedans, Model 1BL69 with 116" wheelbase and as per specifications on file with any exceptions noted below: List Price Each $16,658.00 Total Price - 15 units $249,870.00 Less Fleet Discount 43,054.65 Net Price without trade $206,815.35 Less trade in of: Unit 634 & 636 - 1987 Plymouth, Unit 649 - 1986 Plymouth, Unit 653 - 1985 Dodge, Unit 654 - 1986 Plymouth, Unit 6'60 & 661 - 1987 Plymouth, Unit 662 & 663 - 1986 Plymouth, Unit 666-678-706-709 - 1985 Dodge, Unit 710 - 1981 Chrysler and 724 - 1985 Dodge. $ 21,000.00 Net Price with trades $185,815.35 Alternates of Unit 630 - 1986 Plymouth, Units 631-632 & 644 - 1987 Plymouth Deduct $9,300.00 net price. EXCEPTIONS: 1. Battery is 69 Amp hour 730 CCA. 2. Tires are P225/70HR15 SBR Blackwall Police Pursuit. NOTE Chevrolet 22, 1988 accepted. only and price pro Motor Division has a deadline of February for police vehicle orders to be placed and This bid is subject to a will try basis there is no guarantee of delivery. Also tection is not covered by this bid. 1 FJ REGULAR MEETING FEBRUARY 22, 1988 Im 1 1 CORAL DODGE EAST, INC. 4004 Grape Road Mishawaka, Indiana 46545 Bid was signed by Mr. Johnson, Agent, Non -Collusion Affidavit was in order and a 10% Bid Bond was submitted. Also submitted was an Application for Bidder Qualification. KIM 15 1988 Dodge Diplomat 4dr Sedans $12,099.16 ea. = $181,487.40 Less Trades ($20,100.00) Total Bid - Trades Included $161,387.40 $12,099.16 Per Vehicle, Delivered South Bend, Indiana. $181,487.40 Total for 15 Vehicles Less Trades as Shown Below. Trade Allowances: #634 - $1000.00 #636 - $1875.00 #649 - $ 700.00 #653 = $1275.00 #654 - $1575.00 #660 - $1875.00 #661 - $1875.00 #662 - $1575.00 #663 - $1575.00 #666 - $1275.00 #678 - $1275.00 #706 - $1275.00 #709 - $1275.00 #710 $ 400.00 #724 - $1275.00 Total $20100.00 Alternate Trade Allowances: #630 - $1575.00 #631 - $1875.00 #632 - $1875.00 #644 - $1875.00 Total $7200.00 $161,387.40 Total Including Trades $154,187.40 Total Including Trades & Alternate Trades Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the above bids were referred to the Police Department for review and recommendation. OPENING AND AWARD OF BIDS - SALE OF ABANDONED VEHICLES This was the date set for receiving and opening of sealed bids for the sale of approximately thirty-four (34) abandoned vehicles which have been stored at Steve and Gene's Auto & Truck Salvage and Repair, 3109 South Gertrude Street, South Bend, Indiana. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Mr. Gene Hancz Steve & Gene's Auto Truck Salvage 3109 S. Gertrude, P.O. Box 2883 South Bend, Indiana 46680 Vehicles No. 1 $ 2.00 Vehicles No. 12 $10.00 2 22.00 13 5.00 4 2.00 14 5.00 5 2.00 15 5.00 6 5.00 16 1.00 7 5.00 17 2.00 8 5.00 18 10.00 9 5.00 19 5.00 10 1.00 20 2.00 11 2.00 M REGULAR MEETING FEBRUARY 22, 1988 Steve & Gene's (Continued) - Vehicles No. 21 $ 2.00 Vehicles No. 28 $ 2.00 22 5.00 29 2.00 23 102.00 30 2.00 24 2.00 31 2.00 25 1.00 32 2.00 26 65.00 33 2.00 27 2.00 34 2.00 Mr. Charles E. Teske 54830 Pear Road South Bend, Indiana Vehicles No. 2 $ 9.00 Vehicles No. 18 $11.00 3 3.00 19 44.00 6 3.00 22 16.00 7 18.00 23 118.00 9 18.00 27 3.00 13 3.00 28 16.00 15 6.00 33 6.00 Ms. Cynthia Stremme 25267 S.R. 2 South Bend, Indiana Vehicles No. 22 $35.76 28 18.00 Mr. Dave Fisher 1822 S. Warren South Bend, Indiana 46613 Vehicles No. 13 $75.05 16 301.95 Mr. Eugene Karczewski 106 Marquette South Bend, Indiana Vehicle No. 23 $431.00 Mr. William M. Milcherska P.O. Box 11254 South Bend, Indiana Vehicle No. 16 $500.00 Mr. James L. Stambaugh, Jr. 54660 North Oak Road South Bend, Indiana 46628 Vehicles No. 19 $ 85.00 26 85.00 33 20.00 Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above bids were referred to the Department of Code Enforcement for immediate review and recommendation in order that an award could be made prior to adjournment of the meeting. Following that review, upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the following bids were awarded: 1 1 1 REGULAR MEETING FEBRUARY 22, 1988 M 1 1 Steve & Gene's - Vehicles No. 1 2 4 5 6 8 10 11 12 14 17 20 21 24 25 29 30 31 32 34 Charles E. Teske - Vehicles No. 3 7 9 15 18 27 Cynthia Stremme - Vehicles No. 22 28 $ 2.00 22.00 2.00 2.00 5.00 5.00 1.00 2.00 10.00 5.00 2.00 2.00 2.00 2.00 1.00 2.00 2.00 2.00 2.00 2.00 TOTAL: $ 3.00 18.00 18.00 6.00 11.00 3.00 TOTAL: $35.76 18.00 TOTAL: Dave Fisher - Vehicles No. 13 $ 75.05 Eugene Karczewski - Vehicles No. 23 $431.00 William Milcherska - Vehicles No. 16 $500.00 $ 75.00 $ 59.00 $ 53.75 James Stambaugh - Vehicles No. 19 $ 85.00 26 85.00 33 20.00 TOTAL: $ 190.00 GRAND TOTAL: $1,383.81 APPROVE COMMUNITY DEVELOPMENT CONTRACT AND ADDENDA The following Community Development Contract and Addenda were presented to the Board for approval: CONTRACT NORTHEAST NEIGHBORHOOD COUNCIL, INC. NORTHEAST NEIGHBORHOOD CENTER ACTIVITY The targeted goal for this activity is to be open 240 days for public access to the Center and the services it provides. The total cost of this activity shall not exceed $11,000.00. KVI klu REGULAR MEETING FEBRUARY 22, 1988 ADDENDUM I NEIGHBORHOOD BUSINESS DEVELOPMENT CORPORATION CITYWIDE COMMERCIAL REVOLVING LOAN FUND Addendum I extends Contract to June 30, 1988 and decreases the Contract amount by $50,309.00 (amount unobligated by December 31, 1987). Also, Addendum I clarifies language on program income received. ADDENDUM I SOUTH BEND NEIGHBORHOOD BUS CD87-606 (1/l/87 TO 12/31/8 INESS DEVELOPMENT CORPORATI Addendum I reduces amount of funds available and extends Contract until December 31, 1988. ADDENDUM I SOUTH BEND N CD88-603 (1/ Addendum I a 1987 as well Contract. BUSINESS DEVELOPMENT CORP /88 TO 12/31/88) lows use of matching contributions received in as 1988. This is the only change in this ADDENDUM III CENTER CITY ASSOCIATES SBCDA COMMERCIAL REVOLVING LOAN FUND Addendum III extends the Contract until June 30, 1988 and decreases the Contract amount by $20,005.00 which is the amount unobligated by December 31, 1987. The Addendum also clarifies special conditions, provisions, program income and historic preservation. Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the above referred to Contract and Addenda were approved and executed. ADOPTION OF RESOLUTION NO. 5-1988 - DISPOSAL OF EQUIPMENT (POLICE DEPARTMENT) Mr. Leszczynski informed the Board that Police Chief Charles T. Hurley has advised that the Police Department has recently purchased a new, state of the art fingerprint comparator for use in the police laboratory. Therefore, he is requesting that the Board declare obsolete the old model FXBA fingerprint comparator, which was purchased in December of 1981 that is of no further use to the Department. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the following Resolution No. 5-1988 declaring the above referred to equipment obsolete was adopted: RESOLUTION NO. 5-1988 WHEREAS, it has been determined by the Board of Public Works that the following Police Department equipment is no longer needed by the City of South Bend: Fingerprint Comparator Sirchie FXBA WHEREAS, Indiana Code 36-1-11-6 permits and establishes procedure for disposal of personal property which is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the equipment listed above is no longer needed by the City and has an estimated value of less than $500.00. 77 Lj 1 REGULAR MEETING FEBRUARY 22, 1988 BE IT FURTHER RESOLVED that said equipment be disposed of and removed from the City Inventory. ADOPTED this 22nd day of February, 1988. BOARD OF PUBLIC WORKS s/John E. Leszczynski s/Patricia E. DeClercq s/Katherine Humphreys ATTEST: s/Sandra M. Parmerlee, Clerk APPROVE SECOND MODIFICATION OF AGREEMENT FOR ENGINEERING SERVICES - COLE ASSOCIATES, INC. (ENGINEERING SERVICES FOR SIGNALIZATION OF INTERSECTIONS) Mr. Leszczynski advised that submitted to the Board for approval is the Second Modification of Agreement for Engineering Services with Cole Associates, Inc. which includes services in connection with the preparation of a Section 106 Statement assessing specific impacts on a Historic District. Mr. Leszczynski further stated that it has been determined that a Section 106 Statement assessing specific impacts on a Historic District is necessary for the Portage Avenue/Lindsey Avenue signal, which work was not contemplated as part of the original Agreement. It was noted that the original Agreement, entered into on April 30, 1984 and modified on June 10, 1985 and on October 6, 1987 is hereby amended to include said services as indicated above. It was further noted that the amount of the original Agreement is hereby increased to thirty-two thousand seventeen dollars ($32,017.00) in view of the additional work required. Therefore, upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the Second Modification of Agreement as submitted was approved and executed. APPROVE RECOMMENDATION - BIDDER CERTIFICATION Mr. Leszczynski advised that Mr. Jimmy L. Scott, EEO Officer for the City of South Bend, has advised that he has reviewed the application from Joe Sanders of Sanco, Inc., 919 North Olive Street, South Bend, Indiana, for certification as a minority owned business. After complete review, he found that all requirements of the South Bend Affirmative Action ordinance have been met and therefore recommended that Sanco, Inc. be certified as a minority owned business. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the recommendation was accepted and the application approved. REQUEST OF SOUTH BEND AREA CRIME STOPPERS, INC. TO CONDUCT 1988 MOONLIGHT WALK AGAINST CRIME - APRIL 30, 1988 - REFERRED Mr. Leszczynski advised that the Board is in receipt of a letter from Mr. Tom DeCocker, Walk Director, South Bend Area Crime Stoppers, Inc., 701 West Sample Street, South Bend, Indiana, requesting permission to conduct a 1988 Moonlight Walk Against Crime on Saturday, April 30, 1988 beginning at 7:00 p.m. Mr. DeCocker advised that the purpose of the Walk is to raise funds for the Crime Stoppers Program. The route to be utilized is as follows: Begin at Covelelski Stadium, proceed east on South Street, north on Lafayette, east on Colfax, north on Twyckenham, north-east on Rockne, south on Ironwood, west on Mishawaka, west on Beyer, north-west on Lincolnway, west on Monroe, south on Lafayette and west on South Street returning to Coveleski Stadium. EnIm REGULAR MEETING FEBRUARY 22, 1988 Mr. DeCocker stated that the route is approximately 12 kilometers and the walkers will utilize the sidewalks and obey all traffic signals. He further stated that registration for the walk will begin at 6:00 p.m. and the anticipated three hundred (300) walkers would begin at 7:00 p.m. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the request referred to above was referred to the necessary City departments and bureaus for review and recommendation. REQUEST OF COMMITTEE TO MEET PRESIDENT REAGAN TO CONDUCT WALK ON MARCH 9, 1988 - REFERRED In a letter to the Board, Ms. Marece Neagu, 1310 Huey Street, South Bend, Indiana, advised that there is going to be a walk from Leeper Park to the ACC on the Notre Dame Campus to protest the visit to the campus by President Reagan. Ms. Neagu stated that approximately five hundred (500) individuals will participate in this walk utilizing the following route: Begin at Leeper Park, proceed north to Angela and east to the Notre Dame Campus to the ACC to disperse. Ms. Neagu further advised that the group is requesting a permit for the walk. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above request was referred to the appropriate City departments and bureaus for review and recommendation. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - SALE OF ABANDONED VEHICLES Mrs. Patricia E. DeClercq, Director, Department of Code Enforcement, requested permission to advertise for the sale of approximately fifty-four (54) abandoned vehicles, which are being stored at Steve & Gene's Auto & Truck Salvage and Repair, 3109 South Gertrude Street, South Bend, Indiana. It was noted that all vehicles have been stored more than fifteen (15) days, identification checks had been run for auto theft and the owners and lienholders notified. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the above request was approved and a date of March 7, 1988 was established for the receiving and opening of sealed bids. REQUEST TO PURCHASE CITY -OWNED PROPERTY AT 2221 MEADE STREET - REFERRED In a letter to the Board, Mr. David Popielski, 1523 West Sample Street, South Bend, Indiana, advised that he would like to purchase the City -owned lot at 2221 Meade Street. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the above referred to request was referred to the appropriate City departments and bureaus for a determination of whether or not the City need retain the lot for any reason. FILING OF APPLICATIONS FOR BIDDER UALIFICATION/CERTIFICATION Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the following three (3) applications for Bidder Qualification were accepted for filing and referred to the necessary City Departments for review and recommendation: 1. Underground Pipe & Valve, Inc. P.O. Box 508 1100 Prairie Avenue South Bend, Indiana 2. UPP Business Systems, Inc. One TransAm Plaza Drive Oakbrook Terrace,, IL 60181 1 1 1 REGULAR MEETING FEBRUARY 22, 1988 M 1 1 3. Coral Dodge East, Inc. 4004 Grape Road Mishawaka, Indiana 46545 APPROVE AND/OR RELEASE CONTRACTORS AND EXCAVATION BONDS Mr. Melvin Humphrey, Engineering Department, recommended that the the following Contractors and Excavation Bonds be approved and/or released: CONTRACTORS Enders & Longway Builders, Inc. Released Effective 6/7/88 Woodcox Building Contractor, Inc. Released Effective 2/22/88 (Transamerica Insurance Group) Marvin A. Crayton Const. Co. Released Effective 2/22/88 Woodcox Building Contractor, Inc. Approved Effective 2/22/88 (American Casualty Co.) EXCAVATION Super Wash, Inc. Released Effective 2/22/88 Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the recommendation was accepted and the above bonds were approved and/or released. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the Certificate of Insurance for Walsh and Kelly, Inc.; W and K Equipment Co., Inc.; Thomas Walsh, 17000 East Main Street, Griffith, IN was accepted and filed. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of five (5) properties cleaned from February 12, 1988 to February 18, 1988, was submitted. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the report as submitted was filed. APPROVE CLAIMS Mr. Juan Manigault, Executive Director, St. Joseph County Job Training Program, submitted a list containing seventy-five (75) claims and recommended approval. Additionally, Chief Deputy Controller John D. Leisenring, submitted Claim Docket No. 4349 through Claim Docket No. 4605 and recommended approval. Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the claims were approved and the reports as submitted were filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the meeting adjourned at 10:08 a.m. ATT T: Sandra M. Parmerlee, Clerk alhj! A-1.E. LeszczfhAki