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HomeMy WebLinkAbout02/15/88 Board of Public Works MinutesREGULAR MEETING FEBRUARY 15, 1988 1 7L 1 The regular meeting of the Board of Public Works was convened at 9:38 a.m. on Monday, February 15, 1988, by President John E. Leszczynski, with Mr. Leszczynski, Mrs. Patricia E. DeClercq, and Ms. Katherine Humphreys present. Also present was Chief Deputy City Attorney Thomas Bodnar. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the minutes of the February 8, 1988, regular meeting of the Board were approved. OPENING OF PROPOSALS - TOWING AND STORAGE OF ABANDONED VEHICLES Mr. Leszczynski advised that this was the date set for the receiving and opening of sealed Proposals for the Towing and Storage of Abandoned Vehicles. The Clerk tendered proofs of Notice of Publication in the South Bend Tribune and the Tri-County News which were found to be -sufficient. The following Proposals were read: STEVE & GENE'S AUTO TRUCK SALVAGE 3109 Gertrude Street South Bend, Indiana Proposal was submitted by Gene Hancz, Partner and is as follows: Towing: Regular tow - $40.00 per vehicle Tow without wheels - $50.00 per vehicle $5.00 per visit of tow truck to an address and unable to tow because vehicle has been moved. Storage $950.00 per month for storage of not less than one hundred fifty (150 ) vehicles SOUTH BEND AUTO PARTS 307 West Calvert Street South Bend, Indiana Proposal was submitted by Phillip D. Smith, Owner and is as follows: Towing• Regular tow - $25.00 per vehicle Tow without wheels - $25.00 per vehicle $5.00 per visit of tow truck to an address and unable to tow because vehicle has been moved. Storage $500.00 per month for storage of not less than one hundred fifty (150) vehicles Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above Proposals were referred to the Department of Code Enforcement for review and recommendation. OPENING AND AWARD OF BIDS - SALE OF ABANDONED VEHICLES This was the date set for receiving and opening of sealed bids for the sale of approximately twenty (20) abandoned vehicles which have been stored at Steve and Gene's Auto & Truck Salvage and Repair, 3109 South Gertrude Street, South Bend, Indiana. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: �1J REGULAR MEETING FEBRUARY 15. 1988 Mr. Gene Hancz Steve & Gene's Auto Truck Salvage 3109 S. Gertrude, P.O. Box 2883 South Bend, Indiana 46680 Vehicles No. 1 $10.00 Vehicles No. 11 $31.75 2 10.00 12 10.00 3 10.00 13 1.00 4 10.00 14 5.00 5 2.00 15 8.00 6 2.00 16 5.00 7 9.00 17 1.00 8 5.00 18 15.75 9 5.00 19 8.00 10 2.00 20 2.00 Mr. Charles E. Teske 54830 Pear Road South Bend, Indiana Vehicles No. 4 $ 7.00 Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the following bids were awarded: Steve & Gene's - Vehicles No. 1 $10.00 2 10.00 3 10.00 4 10.00 5 2.00 6 2.00 7 9.00 8 5.00 9 5.00 10 2.00 11 31.75 12 10.00 13 1.00 14 5.00 15 8.00 16 5.00 17 1.00 18 15.75 19 8.00 20 2.00 TOTAL: $152.50 APPROVE COMMUNITY DEVELOPMENT CONTRACT The following Community Development Contract was presented to the Board for approval: NEW BUSINESS FACILITIES, INC. BUSINESS AND TECHNOLOGY CENTER OPERATING ACTIVITY The targeted goal for this activity is that fifty-one per cent (51%) of the jobs created through the operation of the Center must be available to low/moderate income individuals. The total cost of this activity shall not exceed $20,000.00. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the above referred to Contract was approved and executed. APPROVE INVESTMENT INCENTIVE FUND LOAN GRANT AGREEMENT - AE PISTONS, INC. Mr. Donald Inks, Director, Business Assistance, Economic Development, advised that submitted to AND TRAINING Department of the Board today 1 1 REGULAR MEETING FEBRUARY 15, 1988 for approval and execution is Agreement and Training Grant Pistons, Inc. an Investment Incentive Fund Loan Agreement between the City and AE Mr. Inks stated that the City of South Bend applied and was granted $100,000.00 from the State of Indiana. The $100,000.00 will that be provided to AE Pistons in AE Pistons is constructing a the form of a loan. He noted new building and the business will provide fifteen and one-half million dollars of new investment. He also advised that the company will employ sixty (60) individuals with that number increasing to seventy-five (75) over the next few years. Mr. Inks informed the Board that the purpose of the loan was an incentive to locate in this area and the documents submitted today finalize that transaction. It was noted that the loan is to be paid back over a two (2) year period at the rate of five per cent (5%). It was further noted that the $100,000.00 will be used to purchase machinery and equipment. Mr. Inks additionally explained that the Training Grant Agreement submitted today for approval and execution provides that when the number of individuals employed by AE Pistons reaches over seventy-five (75), they can receive funds for training costs which will come from repayment of the $100,000.00 loan which is to be repaid to the City. They can apply to get that money back in the form of a grant to train additional employees. If the total number of employees does not reach seventy-five (75), the re -payments will stay with the City for future development purposes. Therefore, upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the above referred to Loan and Grant Agreements were approved and executed. FILING OF APPLICATIONS FOR BIDDER UALIFICATION/CERTIFICATION Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, Applications for Bidder Qualification/Certification for the following were accepted for filing: 1. Rockwell International Corporation 400 North Lexington Avenue Pittsburgh, PA 15208 2. Rieth-Riley Construction Company, Inc. P.O. Box 1775 South Bend, Indiana 3. American Cast Iron Pipe Company 2930 16th Street North P.O. Box 2727 Birmingham, AL APPROVE REQUEST OF SOUTH BEND SYMPHONY ORCHESTRA FOR TRAFFIC ASSISTANCE - APRIL 14-15 1988 Mr. Leszczynski advised that the appropriate City departments and bureaus have reviewed the above referred to request submitted to the Board on January 25, 1988 and recommend approval. It was noted that the buses bringing children to the concerts will utilize the Shopper's Lot on the mornings of April 14th and 15th for the parking of the buses. Therefore, upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the above referred to recommendation was accepted and the request approved. APPROVE REQUEST OF CITY AWNING TO ERECT AWING AT 129 NORTH MAIN STREET - INSTANT COPY Mr. Leszczynski noted that on December 29, 1987, City Awning of South Bend, 1835 South Franklin Street, South Bend, Indiana, REGULAR MEETING FEBRUARY 15, 1988 submitted a request on behalf of Instant Copy to install an entrance canopy which will project over the public right-of-way at 129 North Main Street. At that time, the diagram and dimensions submitted with the request were referred to the appropriate City departments and bureaus for review and recommendation. Based on a review of those plans, the Building Department advised that a horizontal clearance between a canopy and curb line shall not be less than two (2) feet. This is to allow a car door to swing open and let people exit. The drawing originally submitted indicated one (1) foot. Also, if the canopy projects more than two-thirds the distance from the property line to the curb line, than twelve (12) feet above ground or pavement below must be maintained. If less than two-thirds only eight (8) feet is required. The drawing submitted shows more than two-thirds between the building line and curb and eight (8) foot clearance. Therefore, it must be twelve (12) feet or the length of the canopy must be shortened. It was noted that City Awning was advised of the above informa- tion received from the Building Department and subsequently submitted a new diagram and revised sketch indicating the projection to be two (2) feet from the curb line. Also, the clear height is now eight (8) feet. Mr. Jack A. Mathews, Building Commissioner, now advises that he has reviewed the revised plan and it is recommended for approval at this time. It was further noted that the City Attorney's office will prepare the appropriate Indemnification Agreement required for the placement of the canopy in the public right-of-way. Therefore, upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the recommendation was accepted and the request approved subject to the appropriate Indemnification Agreement being executed by Instant Copy of South Bend. REJECT BIDS FOR JANITORIAL SERVICES AT THE POLICE DEPARTMENT AND THREE (3) POLICE SUBSTATIONS Mr. Leszczynski advised that the Board is in receipt of a letter from Police Chief Charles T. Hurley advising that the Police Department has reviewed the two (2) bids received by the Board on February 8, 1988 for the above referred to services and it is the recommendation of the Department at this time that both bids be rejected. Chief Hurley stated that the rejection of these bids is based on budgetary considerations and a re-evaluation of their needs in the area of janitorial services. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the recommendation was accepted and the bids rejected. REQUEST OF FAITH UNITED METHODIST CHURCH TO ERECT CHURCH INFORMATION SIGNS IN THE PUBLIC RIGHT-OF-WAY - REFERRED In a letter to the Board, Mr. James Luccki, Chairman of Trustees, Faith United Methodist Church, 802 East Ewing, South Bend, Indiana, requested permission to place three (3) directional signs in the public right-of-way at Fellows and Ewing, High and Calvert and Miami and Ewing Streets. Mr. Luccki submitted with this request photographs of the signs he is requesting permission to erect. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the request was referred to the appropriate City departments and bureaus for review and recommendation. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the following three (3) traffic control devices were approved: 1 n 1 DM REGULAR MEETING FEBRUARY 15, 1988 1. NEW INSTALLATION, 1 WAY EAST BOUND - 300 S. Main 1st East-West alley South of Wayne, between Lafayette & Main (1 BT Bldg.) East half alley. 2. NEW INSTALLATION, STOP SIGN - On Viridian Drive at Bendix. (New Street). 3. REMOVAL OF 30-MINUTE PARKING 12P - 9P - 3606 Western. (Rice Record Shop, relocated). FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the Certificate of Insurance for Carl J. Reinke and Sons, Inc., P.O. Box 3095, South Bend, Indiana was accepted for filing. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of fourteen (14) properties cleaned from February 5, 1988 to February 11, 1988, was submitted. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the report as submitted was filed. APPROVE CLAIMS Chief Deputy City Controller John D. Leisenring, submitted Claim Docket No. 4106 through Claim Docket No. 4346 and recommended approval. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the claims were approved and the report filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the meeting was adjourned at 9:55 a.m. ATTE -Sandra M. Parmerlee, Clerk