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HomeMy WebLinkAbout02/08/88 Board of Public Works MinutesREGULAR MEETING FEBRUARY 8, 1988 The regular meeting of the Board of Public Works was convened at 9:32 a.m. on Monday, February 8, 1988, by Patricia E. DeClercq, with Mrs. DeClercq and Ms. Katherine Humphreys present. Board President John E. Leszczynski was not in attendance. Also present was Chief Deputy City Attorney Thomas Bodnar. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq, and carried, the minutes of the February 1, 1988, regular meeting of the Board were approved. OPENING OF BIDS - JANITORIAL SERVICES AT POLICE DEPARTMENT AND THREE (3) POLICE SUBSTATIONS This was the date set for receiving and opening of sealed bids for the above referred to services. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri- County News which were found to be sufficient. The following bids were opened and publicly read: MAINTENANCE.SYSTEMS CORPORATION Box 1625 South Bend, Indiana Bid was signed by Margaret A. Buerger, President and Mary H. Swanson, Secretary/Treasurer, Non -Collusion Affidavit was in order and a Cashier's Check in the amount of $2,011.00 was submitted. Also submitted was an Application for Bidder Qualification. BID: $2,011.00 per month/$20,106.00 for a ten (10) month period to perform janitorial services at the Police Department on West Sample Street and substations on Niles Avenue, South Michigan Street and West Olive Street. The bid further stated that complete stripping and waxing of floors upon request will be at the rate of thirteen (13) cents per square foot. ACME SERVICE CORPORATION 2106 South Franklin Street South Bend, Indiana 46613 Bid was signed by Charles D. Eder, President and Dvorah Eder, Secretary, Non -Collusion Affidavit was in order and a 10% Bid Bond was submitted. Also submitted was an Application for Bidder Qualification. BID: $34,183.20 broken out as follows: Annual Payable per month Police Dept. Wing, 701 W. Sample: $21,377.40 $1,781.45 South Sector, 1716 S. Michigan St.: 4,242.60 353.55 West Sector, 220 N. Olive St.: 4,242.60 353.55 East Sector, 126 N. Niles Ave.: 4,320.60 360.05 TOTAL: $34,183.20 $2,848.60 Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the bids received were referred to the Police Department for review and recommendation. APPROVE COMMUNITY DEVELOPMENT CONTRACTS The following two (2) Community Development Contracts were presented to the Board for approval: BUREAU OF HOUSING BUREAU OF HOUSING MANAGEMENT AND INSPECTION ACTIVITY The Contract covers costs for various housing rehabilitation programs and includes administrative costs. The total cost of this activity shall not exceed $323,000.00. REGULAR MEETING FEBRUARY 8. 1988 LA SALLE PARK DISTRICT COUNCIL, INC. LA SALLE-FILLMORE NEIGHBORHOOD CENTER The targeted goal for this activity is to be open 240 days for public access to the Center and the services it provides. The total cost of this activity shall not exceed $11,000.00 Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the above referred to Community Development Contracts were approved and executed. ADOPT RESOLUTION NO. 3-1988 - SCRAP METAL/JUNK DEALERS/TRANSFER STATION LICENSE RENEWALS Mrs. DeClercq advised that seventeen (17) applications for Scrap Metal/Junk Dealers/Transfer Station licenses for 1988 have been received. After inspections by the Department of Code Enforcement and the Fire Department Prevention Bureau, it has been determined that all are in compliance and meet Municipal Code requirements and approval is recommended. Mrs. DeClercq noted, however, that Hurwich Iron Company at 1602 South Lafayette is in the process of installing fencing along the railroad track to the west of their yard and have filed a Letter of Commitment indicating that the fencing will be completed by April 1, 1988. The Letter of Commitment is attached and made a part of their application. Mrs. DeClercq further advised that Resolution No. 3-1988 submitted to the Board today for adoption advises the Common Council that all necessary inspections have been made and all applicants comply with ordinance requirements. Therefore, upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the following Resolution No. 3-1988 was adopted and the Clerk was instructed to forward said Resolution to the Common Council for their favorable consideration: RESOLUTION NO. 3-1988 WHEREAS, scrap metal/junk dealers/transfer stations license renewal applications for the year 1988 have been received by the Board of Public Works; and WHEREAS, inspections of the properties have been completed by the Department of Code Enforcement and the Fire Prevention Bureau as required by Chapter 4, Article 4, Section 4-51 of the Municipal Code; and WHEREAS, the Department of Code Enforcement and the Fire Prevention Bureau have found that such premises are fit and proper for the maintenance and operation of such businesses; and WHEREAS, Chapter 4, Article 4, Section 4-51 of the Municipal Code requires adoption of a Resolution of the Board of Public Works recommending the renewal of the license applications. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, that the license renewal applications for the following be recommended favorably based upon the satisfactory review of the properties by the Department of Code Enforcement and the Fire Prevention Bureau: REGULAR MEETING FEBRUARY 8, 1988 1 1 1 A-1 Auto Parts Boliden Metech, Inc. Hurwich Iron Co. Hurwich Iron Co. Hurwich Iron Co. Hurwich Iron Co. Northside Iron & Paper Company South Bend Auto Parts South Bend Baling & Iron Company South Bend Iron & Metal Company South Bend Scrap & Processing Div. South Bend Scrap & Processing Div. South Bend Waste Paper Company Steve & Gene's Auto Truck Salvage Super Auto Salvage Corp. Weaver Truck & Equipment Company Western Avenue Iron & Metal Company 2014 S. Lafayette 445 N. Sheridan 1700 S. Lafayette 1602 S. Lafayette 2016 W. Washington 1610 Circle Ave. 3123 S. Gertrude 307 W. Calvert St. 1420 S. Walnut St. 429 W. Indiana Ave. 1305 Prairie Ave. 3113 S. Gertrude 1519 S. Franklin St. 3109 S. Gertrude St. 3300 S. Main St. 3700 S. Gertrude St. 3123 S. Gertrude St. BE IT FURTHER RESOLVED that this Resolution shall be submitted to the Common Council for its consideration and adoption of an appropriate Resolution. DATED this 8th day of February, 1988. ATTEST: s/Sandra M. Parmerlee, Clerk BOARD OF PUBLIC WORKS s/John E. Leszczynski, President s/Patricia E. DeClercq s/Katherine Humphreys ADOPT RESOLUTION NO. 4-1988 - DISPOSAL OF OBSOLETE EQUIPMENT (DEPUTY CONTROLLER'S OFFICE) Mrs. DeClercq advised that Chief Deputy City Controller John Leisenring has submitted a list of equipment no longer needed by the Deputy Controller's office. He stated that the equipment is obsolete and beyond repair. Therefore, upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the following Resolution No. 4-1988 was adopted: RESOLUTION NO. 4-1988 WHEREAS, it has been determined by the Board of Public Works that the following Deputy Controller's Office equipment is unfit and no longer needed by the City of South Bend: TYPE MAKE SERIAL # CITY # Typewriter Royal 9449708 - Calculator Victor 5216-735 - Recorder Norelco 119217 - Calculator Unitrex M-77K26690 - Calculator Addo Malco 389 - Calculator Clary 147 - Typewriter Smith Corona - 372 WHEREAS, Indiana Code 36-1-11-6 permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended which is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that each item of the equipment listed above is no longer needed by the City and is unfit for the purpose for which it was intended and has an estimated value of less than $500.00 and that all of the equipment listed above has a total estimated value of $1,000.00. 30 REGULAR MEETING FEBRUARY 8, 1988 BE IT FURTHER RESOLVED that said equipment be disposed of and removed from the City Inventory. ADOPTED this 8th day of February, 1988. BOARD OF PUBLIC WORKS s/John E. Leszczynski s/Patricia E. DeClercq s/Katherine Humphreys ATTEST: s/Sandra M. Parmerlee, Clerk APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - SALE OF ABANDONED VEHICLES Mrs. Patricia E. DeClercq, Director, Department of Code Enforcement, requested permission to advertise for the sale of approximately thirty-four (34) abandoned vehicles, which are being stored at Steve & Gene's Auto & Truck Salvage and Repair, 3109 South Gertrude Street, South Bend, Indiana. It was noted that all vehicles have been stored more than fifteen (15) days, identification checks had been run for auto theft and the owners and lienholders notified. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the above request was approved and a date of February 22, 1988, was established for the receiving and opening of sealed bids. PETITION FOR RESTRICTED RESIDENTIAL PARKING ZONE - NORTH SIDE OF THE 1500-1800 BLOCK OF HOOVER AVENUE BETWEEN TWYCKENHAM & GREENLAWN - REFERRED In a letter to the Board, Mr. James J. Panzica, 1615 Hoover Avenue, South Bend, Indiana, advised that he is submitting a Petition for the Establishment of a Restricted Residential Parking Zone on the north side of the 1500-1800 block of Hoover Avenue between Twyckenham and Greenlawn. He further advised that there are thirty-three (33) houses on Hoover Avenue. Mr. Panzica stated that the concerns of the residents who signed the petition are improper parking, careless driving, trash on property, trespassing on private property as well as foul language and dangerous stunts by the students who park in front of their homes. Mr. Panzica further stated that there are twenty-three (23) children under the age of eleven (11) and two (2) handicapped children in the neighborhood. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the above referred to Petition was referred to the Bureau of Traffic and Lighting in order that the Petition can be reviewed and the appropriate traffic study can be conducted. UEST OF SOUTH BEND TRIBUNE TO CONDUCT RACE - NBURST MARATHON AND In a letter to the Board, Ms. Joyce Fox, Race Director, Sunburst Marathon, 225 West Colfax Avenue, South Bend, Indiana, advised that the South Bend Tribune is requesting permission to conduct the Sunburst Marathon (26.2 mile) and the 10K (6.2 mile) road race on Saturday, June 4, 1988. The start of both races will be on the campus of Notre Dame University with the Marathon beginning at 6:00 a.m. and the 10K at 7:15 a.m. Each event will finish in the Notre Dame football stadium. The 10K will end at approximately 8:00 a.m. and the last marathoner should be in the stadium at 11:30 a.m. Submitted with the request were maps of the courses and a mile by mile time schedule showing when the first runners will enter an area and when the area will be clear of Sunburst participants. 1 u REGULAR MEETING FEBRUARY 8, 1988 3. Ms. Fox further stated that the race committee will provide a staff of highly qualified personnel to organize the Sunburst events with assistance from the REACT, the American Red Cross, various ambulance services and RACES. Further, she stated that they again hope to have the help of the Civil Defense and Weatherwatch plus approximately four hundred (400) well -trained volunteers and a fleet of Tribune trucks for additional assistance. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the above outlined request was referred to the appropriate City departments and bureaus for review and recommendation. REQUEST OF AMERICAN DIABETES ASSOCIATION TO CONDUCT TAG DAYS SIDEWALK SOLICITATIONS - MARCH 11-12. 1988 - REFERRED Mrs. DeClercq advised that the Board is in receipt of a letter from Ms. Kathy Murphy, Director of Development, American Diabetes Association, Suite 320, 222 South Downey Avenue, Indianapolis, Indiana, addressed to all Indiana City and Town Councils requesting permission to conduct Tag Days on Friday, March 11, 1988 and Saturday, March 12, 1988. The letter indicated that tagging is a simple form of fundraising that combines raising dollars with educating the public about diabetes. Telephone Pioneer volunteers armed with canisters or collection buckets will ask passersby for a donation to support the American Diabetes Association fight against diabetes. The American Diabetes Association advised that as soon as the locations of the solicitations and the times of the solicitations are available that information will be provided to the City. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the request was referred to the appropriate departments and bureaus for review and recommendation. REQUEST TO CLOSE MICHIGAN STREET FOR ST. PATRICK'S DAY CELEBRATION - MARCH 17, 1988 - REFERRED In a Memorandum to the Board, Ms. Denielle Baldwin, Office of Community Affairs, advised that several downtown merchants are planning a celebration for St. Patrick's Day, Thursday, March 17, 1988, lasting from lunch hour until past happy hour depending on the plans of the merchant. The majority of the celebration activities will take place between 11 a.m. and 7 p.m. The following merchants are planning Irish entertainment, food and beverages for the event: Senor Kelly's, Coney Island, Marriott Hotel, Century Center and Dainty Maid. She further advised that other merchants may join in between now and St. Patrick's Day. The merchants are requesting the following street closing in conjunction with their celebration: Michigan Street from the 1st Source/Marriott parking lot (allowing entrance into the lot) to Washington Street. Entrance to Senor Kelly's would be via the back alley. The street closing would be from approximately 10 a.m. with re -opening to be decided. Further details will be provided as they are confirmed. Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the request was referred to the appropriate City departments and bureaus for review and recommendation. REQUEST OF MARCH OF APRIL 23. 1988 - R1 In a letter to the Indiana Chapter of Box 23, South Bend, FERRED Board, Ms. Diana M. Dolde, The Northern March of Dimes, 833 Northside Boulevard, Indiana, advised that the March of Dimes P.O. is REGULAR MEETING FEBRUARY 8, 1988 requesting permission to conduct its 18th Annual WalkAmerica on Saturday, April 23, 1988. Ms. Dolde submitted with the request the route proposed for the walk which is the same as utilized last year. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, request was referred to the appropriate City departments and bureaus for review and recommendation. REQUEST FOR DESIGNATED HANDICAPPED PARKING SPACE - 1329 WEST FISHER STREET - REFERRED In a letter to the Board, Mrs. Eleanor Taylor, 1329 West Fisher Street, South Bend, Indiana, requested that the parking space in front of her residence be designated as a handicapped parking space. Mrs. Taylor advised that her husband is totally disabled and currently has a state handicapped permit. She further advised that parking in front of her residence is hampered due to residents of apartments in the neighborhood utilizing more than one parking space and the proximity of her residence to the St. Casimir's parish. Mrs. DeClercq stated that these types of requests are reviewed by the Bureau of Traffic and Lighting and therefore, she made a motion that the request be referred to the Bureau of Traffic and Lighting for review and recommendation. Ms. Humphreys seconded the motion and it carried. APPROVE LICENSE APPLICATION - RUBBISH AND GARBAGE Mrs. DeClercq advised that the Board is in receipt of a Rubbish and Garbage license application submitted by Mr. Sylvester Mullins, 115 South Cherry Street, South Bend, Indiana. Mrs. DeClercq stated that the application is in order and the location of the operation is properly zoned. It was noted that an inspection of the truck to be used had been conducted by the Solid Waste Bureau and the applicant was found to be in compliance. Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the license application was approved and referred to the Deputy Controller's office for issuance of a license. APPROVE LICENSE APPLICATIONS - SECONDHAND DEALERS Mrs. DeClercq advised that the following two (2) secondhand dealers license applications have been received: NAME: RED'S PAWN SHOP, INC. BY: Stephen A. Krupnik ADDRESS: 1072 Lincolnway East FOR THE PURPOSE OF SELLING: Unredeemed pledges NAME: CLASSIC BOUTIQUE CONSIGNMENT BY: Ethel Anderson ADDRESS: 2518 Western Avenue FOR THE PURPOSE OF SELLING: Used furniture & miscellaneous Mrs. DeClercq further advised that favorable recommendations have been received from the Bureau of Traffic and Lighting, Department of Code Enforcement, Police Department and Fire Department on the above applications. Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the above license applications were approved and referred to the Deputy Controller's office for issuance of licenses. FILING OF APPLICATIONS FOR BIDDER UALIFICATION/CERTIFICATION Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, Applications for Bidder Qualification/Certification for the following were accepted for filing: 3 REGULAR MEETING 1. Gates Chevrolet Corporation 401 South Lafayette Boulevard South Bend, Indiana 2. MagnaChem, Inc. 550 South Michigan Street P.O. Box 50 Lakeville, Indiana 3. W & W International, Inc. 4849 West Western Avenue South Bend, Indiana FEBRUARY 8, 1988 4. Shamrock Ford Truck Sales, Inc. 4707 West Western Avenue South Bend, Indiana 5. Water Products Company P.O. Box 55 Wabash, Indiana 6. Maintenance Systems Corporation Box 1625 South Bend, Indiana 46660 7. Acme Service Corporation 2106 South Franklin Street South Bend, Indiana 46613 APPROVE TITLE SHEET - WENDY'S RESTAURANT Mrs. DeClercq advised that the Title Sheet for the installation of water and sanitary sewer through Clay Utilities for Wendy's Restaurant, 320 Dixieway South, Roseland, Indiana, was being presented at this time for execution. Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the above referred to Title Sheet was approved and signed. FILING OF STREET LIGHT OUTAGE REPORT Mrs. DeClercq stated that Mr. Michael P. Meeks, Director, Division of Engineering, has advised the Board that a total of eighty-eight (88) street light outages were reported to the Engineering Department and repaired by Indiana Michigan Power during the month of January. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the report as submitted by Mr. Meeks was accepted for filing and the Clerk was instructed to advise Mr. Meeks that the Board would like submitted with the monthly report the locations of the street light outages reported. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, Certificates of Insurance for the following were accepted and filed: 1. Rieth Riley Construction Company P.O. Box 477 Goshen, Indiana 2. LaFree Excavating, Inc. 11252 West 3rd Street Osceola, Indiana FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of twenty-eight (28) properties cleaned from January 29, 1988 to February 4, 1988, was submitted. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the report as submitted was filed. Imi REGULAR MEETING FEBRUARY 8. 1988 APPROVE CLAIMS Mr. Juan Manigault, Executive Director, St. Joseph County Job Training Program submitted a list containing sixty-two (62) claims and recommended approval. Additionally, Chief Deputy Controller John D. Leisenring, submitted Claim Docket No. 3831 through Claim Docket No. 4039 and recommended approval. Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the claims were approved and the reports as submitted were filed. ADJOURNMENT There being no further business to come before the Board, Mrs. DeClercq declared the meeting adjourned at 9:51 a.m. John E. Leszczynski -,!r ta Patri ia E. DeClercq • i ATTEST: Sandra M. Parmerlee, Clerk 1