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HomeMy WebLinkAbout02/01/88 Board of Public Works MinutesREGULAR MEETING FEBRUARY 1, 1988 The regular meeting of the Board of Public Works was convened at 9:41 a.m. on Monday, February 1, 1988, by President John E. Leszczynski, with Mr. Leszczynski, Mrs. Patricia E. DeClercq and Ms. Katherine Humphreys present. Also present was Chief Deputy City Attorney Thomas Bodnar. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys, and carried, the minutes of the January 25, 1988, regular meeting of the Board were approved. APPROVE COMMUNITY DEVELOPMENT CONTRACTS The following six (6) Community Development Contracts were presented to the Board for approval: FRIENDS OF THE UNEMPLOYED FRIENDS OF THE UNEMPLOYED ACTIVITY The targeted goal for this activity is to assist sixty (60) unemployed persons in obtaining job placement counseling and provide six hundred (600) persons with employment information through a walk-in job clinic. The total cost of this activity shall not exceed $6,500.00. SOUTH BEND REDEVELOPMENT COMMISSION REDEVELOPMENT ADMINISTRATIVE BUDGET The total budget of the Redevelopment Administration Activity shall not exceed $201,000.00. CENTER CITY ASSOCIATES, INC. CENTER CITY ASSOCIATES, INC. MATCH The Agency will assist in the marketing and promotion of downtown business activities and develop and implement a downtown revitalization program based upon a public/private partnership. The Agency will also administer a commercial loan/grant fund in the Central Business District. The total cost of this activity shall not exceed $20,000.00. The $20,000.00 will be released to CCA as they document that they have secured the "matching" funds. REAL SERVICES, INC. OLDER ADULT CRIME VICTIM PROGRAM ACTIVITY The targeted goal for this activity is to counsel seven hundred (700) victims. The total cost of this activity shall not exceed $10,150.00. SOUTH BEND HUMAN RIGHTS COMMISSION HUMAN RIGHTS STAFF ATTORNEY ACTIVITY This Contract provides for the services of a staff attorney as stated in the Program Guidelines and Special Conditions contained in the Contract. The total cost of this activity shall not exceed $13,000.00. HOUSING DEVELOPMENT CORPORATION OF ST. JOSEPH COUNTY, INC. HOUSING REHABILITATION FUND ACTIVITY The targeted goal for this activity is to assist eighty (80) households in their housing rehabilitation efforts. The total cost of this activity shall not exceed $397,437.00. $65,000.00 of these funds must be used for housing assistance within the West Washington/Chapin area. Specific guidelines are to be developed with the Division of Community Planning and Business Assistance. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the above referred to Community Development Contracts were approved and executed. Owl REGULAR MEETING FEBRUARY 1, 1988 ACCEPT AND APPROVE QUIT CLAIM DEED - ACCEPTANCE OF LAND FROM NORFOLK AND WESTERN RAILWAY COMPANY (INDIANA AVENUE EXTENSION) Mr. Leszczynski advised that the Norfolk and Western Railway Company has submitted a Quit Claim Deed for property which the City acquired in conjunction with the extension of Indiana Avenue. Mr. Leszczynski further advised that the Indiana Avenue extension project was completed last year and the railroad is now completing the paperwork on the transaction. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Quit Claim Deed as submitted was accepted and approved. APPROVE STATE - LOCAL PUBLIC AGENCY AGREEMENT (LOGAN STREET WIDENING PROJECT - NORTH OF MC KINLEY) Mr. Leszczynski advised that Mr. R. E. Wheeler, Area Engineer, Division of Local Assistance, State of Indiana, Indiana Department of Highways, 100 North Senate Avenue, Indianapolis, Indiana, has submitted to the Board for approval a State - Local Public Agency Agreement for the widening of Logan Street from McKinley to Edison and Logan (Hickory) Street at Edison. Mr. Leszczynski further advised that the cost of this project is $2,236,000.00. He informed the Board that bids for the work on this portion of the project will be taken by the State in March or April of this year and that the south portion of this project was bid earlier this year with construction to begin soon. Mr. Leszczynski stated that seventy-five per cent (75%) of the contract amount will be paid for with Federal funds, with the City of South Bend obligated to pay twelve and one-half per cent (12 1/2%) and the City of Mishawaka to pay twelve and one-half per cent (12 1/2%) of the contract amount. Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the Agreement as submitted was approved and executed. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - APPROXIMATELY FIFTEEN (15) NEW MARKED VEHICLES FOR THE 1988 POLICE VEHICLE FLEET In a letter to the Board, Police Chief Charles T. Hurley requested that the Board advertise for the receipt of bids for the 1988 police vehicle fleet. Chief Hurley advised that the Department will seek to purchase a minimum of fifteen (15) marked police vehicles depending on the cost per unit bids. Mrs. DeClercq inquired if the bid specifications would indicate that the total number of vehicles purchased would depend on the unit amounts indicated in the bids received. Mr. Leszczynski advised that the bid specifications would indicate that approximately fifteen (15) vehicles would be purchased with that number depending on the unit prices bid. Therefore, upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the request was approved. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - SALE OF ABANDONED VEHICLES Mrs. Patricia E. DeClercq, Director, Department of Code Enforcement, requested permission to advertise for the sale of approximately twenty (20) abandoned vehicles, which are being stored at Steve & Gene's Auto & Truck Salvage and Repair, 3109 South Gertrude Street, South Bend, Indiana. It was noted that all vehicles have been stored more than fifteen (15) days, identification checks had been run for auto theft and the owners and lienholders notified. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above request was approved and a date of February 15, 1988, was established for the receiving and opening of sealed bids. REGULAR MEETING FEBRUARY 1. 1988 1 REQUEST FOR DESIGNATED HANDICAPPED PARKING SPACE AT 515 SOUTH JACKSON STREET - REFERRED In a letter to the Board, Mr. William F. Hehlinski, 515 South Jackson Street, South Bend, Indiana, requested that the parking space in front of his residence be designated as a handicapped parking space. Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. REQUEST OF THE IMPROVED BENEVOLENT & PROTECTIVE ORDER OF THE ELKS/WORLD TO CONDUCT PARADE - JUNE 12-15, 1988 - REFERRED In a letter to the Board, Ms. Patricia Kosanovich, Convention Coordinator, Convention & Tourism Division, South Bend/Mishawaka Area Chamber of Commerce, Commerce Center, Suite 310, 401 East Colfax Avenue, South Bend, Indiana, advised that The Improved Benevolent & Protective Order of the Elks/World will be hosting the state convention in South Bend on June 12-15, 1988. On Sunday, June 12, 1988, the Elks would like to host a parade. The parade would begin at the Holiday Inn downtown, head west on Washington Street to Chapin Street, then head south on Chapin to Western Avenue. The parade will begin at 2:00 p.m. and last approximately one (1) hour. Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the request was referred to the appropriate City departments and bureaus for review and recommendation. APPROVE LICENSE APPLICATIONS - SECONDHAND DEALERS Mr. Leszczynski advised that the following twelve (12) secondhand dealers license applications have been received: NAME: BY: ADDRESS: FOR THE PURPOSE OF SELLING: NAME: BY: ADDRESS: FOR THE PURPOSE OF SELLING: NAME: BY: ADDRESS: FOR THE PURPOSE OF SELLING: NAME: BY: ADDRESS: FOR THE PURPOSE OF SELLING: NAME: BY: ADDRESS: FOR THE PURPOSE OF SELLING: NAME: BY: ADDRESS: FOR THE PURPOSE OF SELLING: THE 2ND STORY Janine Kennedy 529 North Niles Antiques and Uniques JR'S ANTIQUES & GIFTS Jean Rideout 110 E. Madison Street New & Used items MIAMI JEWELRY Frank Anastasio 1906 Miami Street Not indicated FIRESIDE ANTIQUES Doris M. Schrop 1211 Mishawaka Avenue Antiques R & J VARIETY & APPLIANCE STORE Geraldine Kalzinski 1426 Portage Used appliances & variety CASEY'S FURNITURE MART Frances J. Billings 520 Western Avenue Used furniture REGULAR MEETING FEBRUARY 1, 1988 NAME: BY: ADDRESS: FOR THE PURPOSE OF SELLING: NAME: BY: ADDRESS: FOR THE PURPOSE OF SELLING NAME: BY: ADDRESS: FOR THE PURPOSE OF SELLING: NAME: BY: ADDRESS: FOR THE PURPOSE OF SELLING NAME: BY: ADDRESS: FOR THE PURPOSE OF SELLING NAME: BY: ADDRESS: FOR THE PURPOSE OF SELLING KEN'S DISCOUNT SALES Kenneth W. Parritt 2802 West Western New and Used merchandise INDIANA FURNITURE Fred Romine 742 West Indiana Avenue Used merchandise R.T. & COMPANY Richard Trowbridge 2224 Mishawaka Avenue Antiques, resale & consignment WHAT-NOT-SHOPPE Walter Szlanfucht 1414 Leer Street Miscellaneous used furniture and clothing and jewelry WESTERN ELECTRONICS Vendel Vegh 1530 Western Avenue Electronics THE BOUTIQUE EXCHANGE Janine C. Kennedy 529 North Niles Avenue Women's clothing Mr. Leszczynski further advised that favorable recommendations have been received from the Bureau of Traffic and Lighting, Department of Code Enforcement, Police Department and Fire Department on the above applications. Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the above license applications were approved and referred to the Deputy Controller's office for issuance of licenses. APPROVE LICENSE APPLICATIONS - PUBLIC PARKING FACILITY Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, applications submitted by the following applicants were approved and referred to the Deputy Controller's office for issuance of licenses: 1. First Interstate Bank of Northern Indiana, N.A. (formerly the National Bank & Trust Company) 115 West Franklin Place 2. First Interstate Bank of Northern Indiana, N.A. (formerly the National Bank & Trust Company) 322 South Lafayette Blvd. It was noted that the required Proof of Insurance as well as the hours and rates to be charged were attached to the applications. APPROVE LICENSE APPLICATION - RUBBISH AND GARBAGE Mr. Leszczynski advised that seven (7) Rubbish and Garbage license applications have been received. Mrs. DeClercq expressed concern that the applications were not reviewed for zoning requirements. She advised that there have been some problems with rubbish and garbage haulers conducting the business from their homes and leaving the trucks filled with garage parked on the street in front of their residence or on 1 [1 1 REGULAR MEETING FEBRUARY 1, 1988 Pom 1 their property. She therefore made a motion that the license application submitted by Superior Waste Systems, Inc., 20645 W. Ireland Road, South Bend, Indiana, be approved but that the remaining six (6) license applications submitted be held until the next regular meeting of the Board in order to give the Department of Code Enforcement an opportunity to review the applications and determine that no problems exist. Mr. Leszczynski seconded the motion and it carried. It was noted that inspections of the trucks to be used by Superior Waste Systems, Inc. had been conducted by the Solid Waste Bureau and all were found to be in compliance. APPROVE AND/OR RELEASE CONTRACTORS AND EXCAVATION BONDS Mr. Melvin Humphrey, Engineering Department, recommended that the following Contractors and Excavation Bonds be approved and/or released: CONTRACTORS Portage Construction Co. Alfred C. Shambery Papczynski Construction, EXCAVATION Clifford Hamilton, Inc. Inc. Released Eff. 5/18/88 Approved Eff. 2/1/88 Inc. Released Eff. 5/23/88 Approved Eff. 2/1/88 Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the bonds as indicated above were approved and/or released as recommended. FILING OF APPLICATIONS FOR BIDDER QUALIFICATION/CERTIFICATION Mr. Leszczynski advised that the Board is in receipt of Applications for Bidder Qualification from the following: 1. Ulrich Chemical, Inc. 3111 North Post Road Indianapolis, Indiana 46226-6566 2. Cardinal Chemical Corporation P.O. Box 248 Lemont, Illinois 60439 3. U.S. Pipe and Foundry Company 3300 First Avenue North Birmingham, Al 35202 4. Reese & Son Construction Company 530 East LaSalle Avenue South Bend, Indiana 46617 Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the applications were accepted for filing and referred to the appropriate City departments for review and recommendation. FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, Certificates of Insurance as submitted by the following were accepted for filing: 1. Peerless -Midwest, Inc. P.O. Box 26 Granger, Indiana 2. E-Rect-0, Inc. 12807 McKinley Highway P.O. Box 846 Mishawaka, Indiana 46544 me REGULAR MEETING FEBRUARY 1, 1988 FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of twenty-one (21) properties cleaned from January 22, 1988 to January 28, 1988, was submitted. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the report as submitted was filed. ADJOURNMENT There being motion made carried, the ATTEST: no further business to come before the Board, upon a by Mr. Leszczynski, seconded by Mrs. DeClercq and meeting adjourned at 9:56 a.m. 119i !(. Sandra M. Parmerlee, Clerk John E. Leszczynski 11 1