The URL can be used to link to this page

Home My WebLink About01/25/88 Board of Public Works MinutesREGULAR MEETING JANUARY 25, 1988 The regular meeting of the Board of Public Works was convened at 9:33 a.m. on Monday, January 25, 1988, by President John E. Leszczynski, with Mr. Leszczynski, Mrs. Patricia E. DeClercq and Ms. Katherine Humphreys present. Also present was Chief Deputy City Attorney Thomas Bodnar. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys, and carried, the minutes of the January 19, 1988, regular meeting of the Board were approved. OPENING AND AWARD OF BIDS - SALE OF ABANDONED VEHICLES This was the date set for receiving and opening of sealed bids for the sale of approximately twenty-nine (29) abandoned vehicles which have been stored at Steve and Gene's Auto & Truck Salvage and Repair, 3109 South Gertrude Street, South Bend, Indiana. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: Ms. Cynthia Stremme 25267 S.R. 2 South Bend, Indiana Vehicle No. 23 $51.05 Mr. Charles E. Teske 54830 Pear Road South Bend, Indiana Vehicles No. 19 $ 41.00 22 29.00 29 23.00 Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the following bids were awarded: Cynthia Stremme - Vehicle No. 23 $51.05 Charles E. Teske - Vehicle No. 19 $41.00 22 29.00 29 23.00 TOTAL: $ 93.00 GRAND TOTAL: $144.05 It was noted that no bids were received for the remaining twenty-five (25) vehicles. APPROVE COMMUNITY DEVELOPMENT CONTRACTS The following seven (7) Community Development Contracts were presented to the Board for approval: DEPARTMENT OF CODE ENFORCEMENT NEIGHBORHOOD CLEAN-UP CREW ACTIVITY The targeted goal for this activity is to clean-up 1,300 sites within the Community Development Neighborhood Revitalization Area. The total amount of this activity shall not exceed $87,000.00. DEPARTMENT OF CODE ENFORCEMENT MANAGEMENT/INSPECTION ACTIVITY The targeted goal for this activity is to conduct 3,600 inspections. The total cost of this activity shall not exceed $212,000.00. Lai REGULAR MEETING JANUARY 25, 1988 DEPARTMENT OF CODE ENFORCEMENT DEMOLITION AND CLEARANCE ACTIVITY The targeted goal for this activity is to demolish and clear twelve (12) units within the Neighborhood Revitalization Area. The total cost of this activity shall not exceed $20,000.00. LEGAL SERVICES CORPORATION OF NORTHERN INDIANA INC. LEGAL SERVICES ACTIVITY The targeted goal for this activity is to provide 900 persons with legal counseling or referral services. The total cost of this activity shall not exceed $38,500.00. MADISON CENTER, INC. RAPE CRISIS COUNSELING ACTIVITY The targeted goal for this activity is to counsel forty (40) victims and provide outreach and support services to 1,065 non -victim individuals. The total cost of this activity shall not exceed $25,550.00. COMMUNITY COORDINATED CHILD CARE, INC. DAY CARE STIPEND ACTIVITY The targeted goal for this activity is to provide 3,500 child days of service. The total cost of this activity shall not exceed $45,850.00. CANCO, INC. CANCO NEGLECT PREVENTION ACTIVITY The targeted goal for this activity is to provide crisis intervention counseling to 80 families within the Community Development Neighborhood Revitalization Area. The total cost of this activity shall not exceed $26,000.00. Upon a motion made by Ms. Humphreys, seconded by Mr. Leszczynski and carried, the above referred to Community Development Contracts were approved and executed. APPROVE CHANGE ORDERS NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVITS - CONCRETE PAVEMENT REPAIRS PROJECT - PACKAGE A AND B Mr. Leszczynski advised that LaPorte Construction Company, Inc., P.O. Box 577, LaPorte, Indiana, has submitted Change Orders No. 1 (Final) and Project Completion Affidavits for the following projects: CONCRETE PAVEMENT REPAIRS PROJECT - PACKAGE A AND B: PACKAGE A: Decrease $3,672.50 NEW CONTRACT AMOUNT INCLUDING C.O.: $43,775.00 PACKAGE B: Decrease $7,851.17 NEW CONTRACT AMOUNT INCLUDING C.O�: $34,778.33 Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above'Change Orders No. 1 (Final) and Project Completion Affidavits indicating the new final costs were approved and the appropriate three-year Maintenance Bonds as submitted were accepted for filing. APPROVE PROJECT COMPLETION AFFIDAVITS: - INDIANA AVENUE/MASTIC CORPORATION PROJECT - INSTALLATION OF TRAFFIC SIGNALS - SUGAR/MAPLE-BENDIX DRIVE Mr. Leszczynski advised that Rieth-Riley Construction Company, Inc., has submitted a Project Completion Affidavit for the Indiana Avenue/Mastic Corporation Project indicating a final cost of $166,339.93. Upon a motion made by Mr. Leszczynski, seconded FEW! REGULAR MEETING JANUARY 25, 1988 by Mrs. DeClercq and carried, the Project Completion Affidavit was approved and the appropriate three-year Maintenance Bond as submitted was filed. Additionally, Trans Tech Electric, Inc., has submitted a Project Completion Affidavit for the Installation of Traffic Signals - Sugar/Maple-Bendix Drive Project indicating a final cost of $46,712.80. Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the Project Completion Affidavit was approved and the appropriate three-year Maintenance Bond as submitted was filed. ADOPT RESOLUTION NO. 2-1988 - DISPOSAL OF OBSOLETE VEHICLE (POLICE DEPARTMENT) In a letter to the Board, Police Chief Charles T. Hurley advised that Mechanical #730, a 1982 Ford Fairmont, is experiencing mechanical and electrical problems and has become uneconomical to maintain. Therefore, he requested that this vehicle be declared obsolete and deleted from the Police Department vehicle inventory. Additionally, Chief Hurley advised that a 1984 Chrysler Laser, should be added to the Police Department inventory in place of the vehicle declared obsolete. Therefore, upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the following Resolution No. 2-1988 was adopted: RESOLUTION NO. 2-1988 WHEREAS, it has been determined by the Board of Public Works that the following Police Department vehicle is unfit and no longer needed by the City of South Bend: UNIT YEAR MAKE SERIAL NUMBER MILEAGE 730 1982 Ford 1FABP21B9CK178505 73,667 WHEREAS, Indiana Code 36-1-11-6 permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended which is no longer needed by the City. NOW, THEREFORE, of the City of South longer needed by the it was intended. BE IT RESOLVED by the Board of Public Works Bend that the vehicle listed above is no City and is unfit for the purpose for which BE IT FURTHER RESOLVED that said vehicle be disposed of and and removed from the City Inventory. ADOPTED this 25th day of January, 1988. BOARD OF PUBLIC WORKS s/John E. Leszczynski s/Patricia E. DeClercq s/Katherine Humphreys ATTEST: s/Sandra M. Parmerlee, Clerk APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF PROPOSALS - TOWING AND STORAGE OF ABANDONED VEHICLES Mrs. Patricia E. DeClercq, Director, Department of Code Enforcement, requested that the Board advertise for the receipt of Proposals for the towing and storage of abandoned vehicles. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the request was approved. 1 1 E REGULAR MEETING JANUARY 25, 1988 REQUEST OF SOUTH BEND SYMPHONY ORCHESTRA FOR TRAFFIC ASSISTANCE - APRIL 14-15, 1988 - REFERRED In a letter to the Board, Ms. Dorothy 0. Pratt, 50716 Canyon Lane, Granger, Indiana, advised that she is working with the South Bend Symphony Orchestra, 521 W. Colfax Avenue, South Bend, Indiana, on their concert for students to be held on April 14-15, 1988 at the Morris Civic Auditorium. She further advised that she is also working with the Department of Economic Development concerning the use of the Shoppers Free Parking lot for the parking of buses bringing children to the concert. She requested that the Board assist her in coordinating the parking and movement of the children from their buses to the Morris Civic Auditorium and back again. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the request was referred to the appropriate City departments and bureaus for review and recommendation. REQUEST FOR DESIGNATED HANDICAPPED PARKING SPACE AT 730 NORTH ST. LOUIS STREET - REFERRED Mr. Leszczynski advised that the Board is in receipt of a letter from Mr. & Mrs. Edward Mahone, 730 North St. Louis Street, South Bend, Indiana, requesting that the parking space in front of their residence be designated as a handicapped parking space. They indicated that they both have difficulty walking any distance and due to numerous vehicles owned by their neighbors taking up parking spaces, they are unable to park in front of their residence. Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the above referred to request was referred to the Bureau of Traffic and Lighting and the Police Department Traffic Division for review and recommendation. FILING OF APPLICATION FOR BIDDER QUALIFICATION/CERTIFICATION Mr. Leszczynski advised that the Board is in receipt of an Application for Bidder Qualification from Kennedy Valve, Box 931, Elmira, NY. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the application was accepted for filing and referred to the appropriate City departments for review and recommendation. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the following three (3) traffic control devices were approved: 1. NEW INSTALLATION, HANDICAP TOW -AWAY ZONE - 1405 East Dubail. (Mrs. Vitale has hemiparesis - Paralysis one side of body). 2. NEW INSTALLATION, NO PARKING - 3417 W. Sample, 401. (Create a thru lane, large volume of left turn to License Bureau). 3. REVISED TO ALL RED FLASH EMERGENCY ONLY - On Western, Chapin to Summitt. (All Signalized Intersections). It was noted that the handicap tow -away zone installation is in response to a request submitted to the Board on December 22, 1987 by Ms. Patsy Vitale. APPROVE HANDICAPPED PARKING PERMIT Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the following one (1) handicapped parking permit PR REGULAR MEETING JANUARY 25, 1988 application was approved and referred to the Deputy Controller's office for issuance of a permit: 1. Gladys Ankney 1501 Liberty Dr., Apt. 10 Mishawaka, Indiana APPROVE CONTRACTOR'S BOND Mr. Michael P. Meeks, Director, Division of Engineering, recommended that the Contractor's Bond for Ward Construction Company, Inc. be approved effective January 25, 1988. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the above referred to Contractor's Bond was approved. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of fourteen (14) properties cleaned from January 18, 1988 to January 22, 1988, was submitted. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the report as submitted was filed. APPROVE CLAIMS Mr. Juan Manigault, Executive Director, St. Joseph County Job Training Program, submitted a list containing sixty-one (61) claims and recommended approval. Additionally, Chief Deputy Controller John D. Leisenring submitted Claim Docket No. 3575 through Claim Docket No. 3825 and recommended approval. Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the claims were approved and the reports as submitted were filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the meeting adjourned at 9:50 a.m. �'�• %' W-74 ATTEST: Sandra M. Parmerlee, Clerk