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HomeMy WebLinkAbout01/19/88 Board of Public Works Minutes1.2 REGULAR MEETING JANUARY 19, 1988 The regular meeting of the Board of Public Works was convened at 9:37 a.m. on Tuesday, January 19, 1988, by President John E. Leszczynski, with Mr. Leszczynski, Mrs. Patricia E. DeClercq and Ms. Katherine Humphreys present. Also present was Chief Deputy City Attorney Thomas Bodnar. ANNOUNCEMENT OF CHANGE IN MEETING DAY Mr. Leszczynski advised that there has been discussion regarding a change in the regular meeting day of the Board. Mrs. DeClercq, therefore, made a motion that the Board officially change their meeting day from Tuesday to Monday. Ms. Humphreys seconded the motion and it carried. Mr. Leszczynski explained that by the Board conducting its meetings on Mondays, it will be able to more quickly provide recommendations, when required, to the Common Council which also conducts its regular meetings on Mondays. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq, and carried, the minutes of the January 12, 1988, regular meeting of the Board were approved. APPROVE COMMUNITY DEVELOPMENT CONTRACTS The following Community Development Contracts were presented to the Board for approval: MONROE PARK DEVELOPMENT CORPORATION MONROE PARK DEVELOPMENT CORP. PROGRAMS The targeted goals for this activity are: - NEW CONSTRUCTION: to assist in the new construction of one (1) single family housing unit. - ACQUISITION/REHAB/RESALE: to acquire, rehab and sell or rent two (2) housing structures. The total cost of this activity shall not exceed $40,000.00. RENEW, INC. RENEW, INC. ACQUISITION/REHABILITATION ACTIVITY The targeted goal for this activity is to acquire and rehabilitate three (3) single family housing units. The total cost of this activity shall not exceed $45,000.00. SOUTH BEND NEIGHBORHOOD BUSINESS DEVELOPMENT CORP. INC. NBDC ACTIVITY The targeted goal for this activity is to provide comprehensive monitoring of the Citywide Commercial Revolving Loan Fund program and assist in the organizational development of the NBDC. The total cost of this activity shall not exceed $15,000.00. It was noted that $10,000.00 of the total $15,000.00 will be released on a match basis. SPECIALIZED TRANSPORTATION SYSTEM OF ST. JOSEPH COUNTY INC. SPECIALIZED TRANSPORTATION SERVICE The targeted goal for this activity is to provide 5,500 one- way trips to handicapped persons residing within the corporate boundaries of the City of South Bend. The total cost of this activity shall not exceed $32,000.00. SOUTHOLD HERITAGE FOUNDATION SOUTH BEND HERITAGE ADMINISTRATION The targeted goals for this activity are as follows: 1. To provide administrative and service support for all programs and areas to be served. To assist in the significant improvement of the condition of three (3) housing units in the Monroe Park and three (3) housing units in the Chapin NRD areas. REGULAR MEETING JANUARY 19, 1988 2. To provide administrative and service support for the Near West Side Commercial Loan Program. To assist in the significant improvement of the condition of three (3) commercial structures in the Chapin/Washington commercial area. 3. To work in partnership, with the Monroe Park Development Corporation to build new housing units within Monroe Park. The total cost of this activity shall not exceed $55,000.00. YOUNG WOMEN'S CHRISTIAN ASSOCIATION OF ST. JOSEPH COUNTY WOMEN'S CRISIS SHELTER ACTIVITY The targeted goal for this activity is to provide shelter to two hundred twenty (220) women and children. The total cost of this activity shall not exceed $27,300.00. Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the above referred to Community Development Contracts were approved and executed. APPROVE AGREEMENT FOR STAFF SUPPORT - SOUTH BEND NEIGHBORHOOD BUSINESS DEVELOPMENT CORPORATION, INC./CITY OF SOUTH BEND Ms. Betsy Harriman, Department of Community Development, advised that this Agreement provides staff support services to the NBDC. Further, NBDC shall provide to the City the sum of five thousand dollars ($5,000.00) and any further sums to which the City and the NBDC agree are appropriate compensation to the City for staff services provided. The term of this Agreement is January 1, 1988 to and including December 31, 1988. It was noted that this is a renewal Agreement which reflects an increase from $3,000.00 to $5,000.00 for 1988. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the Agreement was approved and executed. ACCEPT AND APPROVE PERFORMANCE BOND - PARKSIDE TERRACE ADDITION Mr. Leszczynski advised that Mr. Michael P. Meeks, Director, Division of Engineering, submitted to the Board and requested that the Board accept, a Performance Bond on behalf of the City of South Bend for sidewalks in Miller's Replat of Lots 8 and 9; Parkside Terrace Addition. Mr. Meeks further stated that the improvements are to be completed within one (1) year from date of this bond. Mr. Leszczynski stated that this bond guarantees that the contractor will install sidewalks at the above referred to location. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Performance Bond as submitted was accepted and approved. APPROVE REQUEST TO RE -ADVERTISE FOR THE RECEIPT OF BIDS - JANITORIAL SERVICES - POLICE DEPARTMENT Mr. Leszczynski advised that Police Chief Charles T. Hurley has submitted to the Board a letter which reminds them that in November 1987, the Board advertised and received one (1) bid to provide janitorial services for the Police Department in 1988 and that this bid was subsequently rejected by the Police Department. Recently, the Department has received inquiries from other janitorial firms in regards to providing janitorial services. As such, it is felt that it would be in the Department's best interests to re -advertise for bids for janitorial services. The Police Department therefore requested that the Board proceed with the re -advertising for these services to the Department for the period March 1, 1988 through December 31, 1988. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the request as submitted was approved. REGULAR MEETING JANUARY 19, 1988 FILING OF APPLICATIONS FOR BIDDER QUALIFICATION/CERTIFICATION Mr. Leszczynski advised that applications from the following companies have been received: 1. Walsh & Kelly, Inc. 24358 State Road 23 South Bend, Indiana 46614 2. L.L. Geans & Sons, Inc. 56535 Magnetic Drive Mishawaka, Indiana 46545, 3. Rowell Chemical Corporation 15 Salt Creek Lane Hinsdale, Illinois 60521 4. Sanco Distributing 919 North Olive Street South Bend, Indiana 46624 5. MagnaChem, Inc. 550 South Michigan Street Lakeville, Indiana 46536 Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the above referred to applications were accepted for filing and referred to the appropriate City departments for review and recommendation. APPROVE RELEASE OF EXCAVATION BOND Mr. Melvin Humphrey, Engineering Department, recommended that the Excavation Bond for Drain Surgeon be released effective January 19, 1988. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the above referred to Excavation Bond was released. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of thirty-six (36) properties cleaned from January 11, 1988 to January 15, 1988, was submitted. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the report as submitted was filed. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Certificate of Insurance for Franklin Hill and Ruch, 54164 Laguna Drive, Bristol, Indiana, was accepted and filed. APPROVE CLAIMS Chief Deputy Controller John Leisenring, submitted Claim Docket No. 3266 through Claim Docket No. 3511 and recommended approval. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the claims were approved and the report filed. PRIVILEGE OF THE FLOOR: REQUEST FOR WAIVER OF SIGN MORATORIUM REFERRED TO SIGN REVIEW COMMITTEE - REDEEMER MISSIONARY CHURCH Mr. Tom Long, Pastor, Redeemer Church, 2313 Solomon, South Bend, Indiana, was present and addressed the Board. Rev. Long reminded the Board that on December 22, 1987, he submitted a request for a waiver of the October 1986 Moratorium on the placement of signs in the public right-of-way. Rev. Long REGULAR MEETING JANUARY 19, 1988 FE read a portion of his letter which indicated that the request for the placement of signs is based on these considerations: 1. Redeemer Church is used as a precinct voting center. 2. The residential neighborhood has "grown up" around the Church gradually taking away visibility in Edison Park. 3. The Church is a non-profit organization, working to upgrade the moral climate of the City. As hospitals (for healing of bodies) must be marked by signs, so should churches (for healing of hearts and minds be marked). 4. The signs are small, 24'x28' and tastefully done by a professional sign painter. They would be placed in such a way as to not obstruct drivers or make extra work for snow removal equipment. Rev. Long reiterated that he is seeking visibility which is a key part of building a church. He further advised that a member of the church provided the signs to the church at their personal expense and he would like to make every effort to have the signs placed. Mrs. DeClercq stated that as part of the moratorium, a committee is reviewing the matter of the placement of signs in the public right-of-way as well as the position the City should take in these situations. She stated that it is her recommendation that the Board ask the Sign Review Committee to review this request and come back to the Board with a recommendation next week. It was noted that representatives from the Bureau of Traffic and Lighting, Department of Economic Development, Office of Community Affairs and Building Department are on the Committee. Therefore, Mrs. DeClercq made a motion that the matter be referred to the Sign Review Committee and that the Board try to get a recommendation back from the Committee by next week. Ms. Humphreys seconded the motion and it carried. Mr. Leszczynski advised Rev. Long that the Board is concerned that if this waiver is granted other institutions will also ask for approval. Mr. Leszczynski further pointed out to Rev. Long that the suggested locations for the placement of the church signs, as indicated in Rev. Long's letter, are in front of private residences. He stated that the placement of these signs at those location may cause some problems and therefore the City must safeguard these concerns. He further stated that he believes the Sign Review Committee is a good mechanism to review this matter. A member of the audience stated that in the past she has experienced trouble in locating the Redeemer Missionary Church and can understand why Rev. Long is requesting that signs to his church be installed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the meeting adjourned at 9:50 a.m. E4. Leszc y s i o vja/i�� -6 Pa p,ia E. DeClercq n W ATT ST: �, `''i . Sandra M. Parmerlee, Clerk