Loading...
HomeMy WebLinkAbout01/17/88 Board of Public Works MinutesREGULAR MEETING JANUARY 12, 1988 The regular meeting of the Board of Public Works was convened at 9:41 a.m. on Tuesday, January-12, 1988, by President John E. Leszczynski, with Mr. Leszczynski, Mrs. Patricia E. DeClercq and Ms. Katherine Humphreys present. Also present was Chief Deputy City Attorney Thomas Bodnar. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys, and carried, the minutes of the January 5, 1988, regular meeting of the Board were approved. OPENING OF QUOTATIONS - SUPPLY AND INSTALL TREES ON 100 SOUTH AND 100 NORTH MICHIGAN STREET Mr. Leszczynski advised that this was the date set for the receiving and opening of Quotations to supply and install trees on 100 South and 100 North Michigan Street, South Bend, Indiana. The project involves the removal of existing trees at twenty-two (22) locations on 100 South and 100 North Michigan Street, with said trees to be collected by the Park Department, and the delivering of the following lst residential quality trees burlapped to site: 16 - Linden 3 1/2" caliper 6 - Locust 2 1/2" caliper The project also entails the preparation of the site, installation of new dirt and planting of new trees according to standard practice as well as the reinstallation of tree grates. Also, to supply and deliver only the following: 24 - Pinus Mugho 24" suitable for installation in planters It was noted that the Linden and Locust are to be pruned and headed to five feet. The following Quotations were received: COUNTRY GARDEN LANDSCAPE 62971 U.S. 31 South South Bend, Indiana 46614 Quotation submitted by Mike Nickison, Landscape Manager. QUOTATION: 16 Greenspire Linden 3 1/2" $445.00 $ 7,120.00 6 Skyline Locust 2 1/2" $235.00 $ 1,410.00 24 Mugho Pine 24 $ 30.00 $ 720.00 Dig and Ball 22 existing trees to be picked up by Park Department @ 50.00 TOTAL FOEGLEY LANDSCAPE, INC. 52215 North Lilac Road South Bend, Indiana Quotation submitted by Robert 0. Foegley. QUOTATION: $11,460.00 HUNZIKERS, INC. 234.4 Yankee P.O. Box 397 Niles, Michigan 49120 Quotation submitted by J. A. Hunziker. QUOTATION: $9,986.00 $ 1,100.00 $10,350.00 REGULAR MEETING JANUARY 12, 1988 Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the above Quotations were referred to the appropriate City departments for review and recommendation. APPROVE AGREEMENT FOR STAFF SUPPORT - THE INDUSTRIAL REVOLVING FUND/ECONOMIC DEVELOPMENT DEPARTMENT Mr. Leszczynski advised that the Department of Economic Development has submitted an Agreement for Staff Support between The Industrial Revolving Fund of South Bend, Indiana and the City of South Bend on behalf of its Economic Development Department. Ms. Betsy Harriman, Department of Community Development, advised that this Agreement provides staff support services such as loan servicing, loan file maintenance, credit analysis and making sure everything is up to date. Ms. Harriman also advised that the Agreement is for the period January 1, 1988 thru December 31, 1988 and is in the amount of $7,500.00. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the above referred to Agreement was approved and executed. APPROVE AGREEMENTS - BOARD OF WATER COMMISSIONERS Mr. Leszczynski advised that submitted to the Board for approval are renewal Agreements between the City of South Bend and A. J. Kromkowski, Renelda Robinson and Wallace S. Gartee, as members of the Board of Water Commissioners for the period January 1, 1988 until December 31, 1988. It was noted that each appointee shall be compensated the sum of $3,400.00 per year for services rendered. Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the Agreements as submitted were approved and executed. APPROVE AGREEMENTS - MEMBERS OF THE BOARD OF PUBLIC SAFETY Mr. Leszczynski advised that Agreements with Elmer L. Carr, Jack R. Bland and Thadeus T. Zakowski, members of the Board of Public Safety, have been submitted for approval. It was noted that the term of the Agreement is January 1, 1988 until December 31, 1988. It was further noted that each Board member shall be compensated at the rate of $3,400.00 per year for services rendered. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the Agreements with the above -named individuals were approved and executed. APPROVE AGREEMENT - INDIANA MICHIGAN POWER COMPANY (STANLEY COVELESKI REGIONAL BASEBALL STADIUM) Mr. Leszczynski advised that Mr. W. C. Harpenau, Power Engineer, Indiana and Michigan Power Company, 100 East Wayne Street, P.O. Box 1731, South Bend, Indiana, has submitted an Agreement which provides for the supplying of power to the Stanley Coveleski Regional Baseball Stadium. It was also noted that the company has recently changed its name to Indiana Michigan Power Company and the new Agreement is therefore required. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the Agreement as submitted was approved and executed. APPROVE AGREEMENT - INDIANA MICHIGAN POWER COMPANY (STREET LIGHTING -CUSTOMER OWNED SYSTEM -METERED) Mr. Leszczynski informed the Board that Mr. W. C. Harpenau, Power Engineer, Indiana Michigan Power Company, 100 E. Wayne Street, South Bend, Indiana, has advised that Indiana and Michigan Power Company records indicate that the City currently has an account with Indiana Michigan Power on their SLCM Tariff (Street Lighting -Customer Owned System -Metered). By virtue of the terms of this tariff, Indiana Michigan Power is required to have a signed contract for this account. Mr. Leszczynski advised that this relates to the lighting on Western Avenue which was turned E N REGULAR MEETING JANUARY 12, 1988 over by the State to the City last Fall when S.R. 2 came under the jurisdiction of the City. Therefore, upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the Agreement as submitted was approved and executed. APPROVE DEED OF DEDICATION - DRAINAGE/SEWER EASEMENT (AIRPORT INDUSTRIAL PARK PHASE IV) Mr. David B. Behr, The Holladay Corporation, One Michiana Square, 100 East Wayne Street, Suite 405, South Bend, Indiana, advised that The Holladay Corporation has entered into an agreement with the Industrial Foundation to extend sanitary sewers to the east of Kenmore Street. The Industrial Foundation has agreed to dedicate a 20' wide easement from Kenmore Street east to a fifteen (15) acre parcel that The Holladay Corporation is developing on Bendix Drive known as Bendix Park. Mr. Behr was present and advised that during 1988 The Holladay Corporation plans to construct the sanitary sewer from Kenmore Street to Bendix Drive through these easements according to City standards. He therefore submitted to the Board a Deed of Dedication and Owner's Certification for this 20' wide easement for the purposes as stated above and requested that the Board accept the Dedication. Mr. Leszczynski clarified that the cost of the construction of the sanitary sewer will be borne by the developer. Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the Deed of Dedication as submitted was approved. APPROVE PROJECT COMPLETION AFFIDAVIT AND FILING OF MAINTENANCE BOND - PEACE MANOR SANITARY SEWER Mr. Michael P. Meeks, Director, Division of Engineering, submitted to the Board a Project Completion Affidavit and Maintenance Bond for public improvements (sanitary sewer) built within the public right-of-way, along Inwood Road by Apostolic Temple Village, Inc. on behalf of the City of South Bend. Mr. Leszczynski advised that the sewer is now being turned over to the City for maintenance. He further stated that the Engineering Department has reviewed the project and recommends that it be accepted. Therefore, upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the Project Completion Affidavit was approved and the Maintenance Bond as submitted was filed. ADOPTION OF RESOLUTION NO. 1-1988 - DISPOSAL OF OBSOLETE EQUIPMENT (DEPUTY CONTROLLER'S OFFICE) Mr. Leszczynski advised that Mr. John Leinsenring, Chief Deputy Controller, advised that the Deputy Controller's office is in possession of seven (7) adding machines that are no longer needed by the Department and are obsolete and beyond repair. Therefore, upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the following Resolution No. 1-1988 allowing the disposal of the obsolete equipment was adopted: RESOLUTION NO. 1-1988 WHEREAS, it has been determined by the Board of Public Works that the following Deputy Controller's Office equipment is unfit and no longer needed by the City of South Bend: MAKE MODEL SERIAL # CITY # ADDO-X 2353 - - ADDO-X 2353 431702 431 ADDO-X 4541 120387 381 VICTOR 738545 4481-801 - VICTOR 738545 4460-986 - ADDO-X 9357 333616 - ADDO-X 109 672486 - REGULAR MEETING JANUARY 12, 1988 WHEREAS, Indiana Code 36-1-11-6 permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended which is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that each item of the equipment listed above is no longer needed by the City and is unfit for the purpose for which it was intended and has an estimated value of less than $500.00 and that all of the equipment listed above has a total estimated value of $1,000.00. BE IT FURTHER RESOLVED that said equipment be disposed of and removed from the City Inventory. ADOPTED this 12th day of January, 1988. BOARD OF PUBLIC WORKS s/John E. Leszczynski s/Patricia E. DeClercq s/Katherine Humphreys ATTEST: s/Sandra M. Parmerlee, Clerk APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - SALE OF ABANDONED VEHICLES Mrs. Patricia E. DeClercq, Director, Department of Code Enforcement, requested permission to advertise for the sale of approximately twenty-nine (29) abandoned vehicles, which are being stored at Steve & Gene's Auto & Truck Salvage and Repair, 3109 South Gertrude Street, South Bend, Indiana. It was noted that all vehicles have been stored more than fifteen (15) days, identification checks had been run for auto theft and the owners and lienholders notified. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the above request was approved and a date of January 25, 1988, was established for the receiving and opening of sealed bids. APPROVE PETITION FOR RESTRICTED RESIDENTIAL PARKING ZONE - FROM 1329 WALL STREET TO AND INCLUDING 741 TWYCKENHAM DRIVE ON THE NORTH SIDE OF THE STREET Mr. Leszczynski advised that the Bureau of Traffic and Lighting has reviewed the Petition submitted to the Board on November 17, 1987, for the establishment of a restricted residential parking zone. It was noted that the Petition submitted in November indicated that the area to be designated was the 1400 block of Wall Street west of John Adams High School. However, after the Petition was submitted to the Board, Ms. Mary Sue Lamie, 1417 Wall Street, South Bend, Indiana, one of the Petitioners, advised that the area to be designated should be from 1329 Wall Street to and including 741 Twyckenham Drive on the north side of the Street. Mr. Leszczynski stated that Mr. Michael P. Meeks, Director, Division of Engineering, advised that the appropriate traffic study has been conducted and as ordinance requirements have been met, would recommend the installation of restricted residential parking as requested. Mr. Meeks submitted with his recommenda- tion the appropriate traffic control device authorizing this new installation. Mr. Leszczynski also advised that 3rd District Councilman William Soderberg telephoned the Office of the Board and advised that he could not attend the meeting today but is in favor of the designation of restricted parking in the Wall Street area as mentioned above. Mr. Soderberg also advised that he has spoken REGULAR MEETING JANUARY 12, 1988 with representatives of the South Bend Community School Corporation to develop ways to alleviate the parking problem in the Adams High School area and they are working on long range plans regarding this problem. Therefore, upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the recommendation was accepted and the Petition approved. Ms. Mary Sue Lamie, 1417 Wall Street, South Bend, Indiana, and four (4) other residents of the area were present at the meeting and thanked the Board for their approval of the Petition. Residents were instructed that they may secure the appropriate restricted residential parking stickers for their own vehicles as well as visitor passes by presenting proof of residency to the Deputy Controller's Office. Ms. Humphrey's advised the residents present that they must appear in person to secure the permits. Residents present discussed with Board members and the news media the problems they have been experiencing with high school students parking in their neighborhoods. Mr. Leszczynski reiterated that Mr. Soderberg has advised that he has been in contact with the South Bend Community School Corporation regarding this problem. The residents advised that they are concerned about the safety of the approximately thirty (30) children in the neighborhood that are exposed to the extra amount of traffic on their street caused by student parking. They are also concerned about emergency vehicle access to the neighborhood. Mr. James Wensits, Reporter, South Bend Tribune, inquired if the City would conduct a study of the apparent parking problems in the area of Adams High School. Mrs. DeClercq advised that the Department of Code Enforcement will coordinate a meeting between the residents and Councilman William Soderberg regarding this matter. She also advised that the Department of Code Enforcement frequently receives calls from residents regarding the parking space in front of their homes and the problem with other neighbors utilizing those spaces. She stated that in some instances it is handicapped or elderly individuals who experience problems with not being able to park in front of their residences. However, the streets are public streets and individuals are allowed to park where there is a space available. In response to Mr. Wensits' question of how the City then justifies residents being able to park in front of their home under the restricted residential parking zone designation, Mrs. DeClercq stated that unusual circumstances are considered in these situations. Restricted Residential parking zones are considered when the residences are in an area that draws cars to their neighborhoods and the spaces in front of residences are being taken by someone other than the residents of the neighborhood. Board Attorney Thomas Bodnar advised that the South Bend Municipal Code ordinance concerning Residential Parking Zones contains the criteria for such designation. In conclusion, Mrs. DeClercq reiterated that she will be in contact with Councilman Soderberg and residents of the area around Adams High School concerning the parking situation problem. Ms. Humphreys stated that she is aware that the Student Government at Adams High School has also been looking into this problem and is working on a solution. ILI REGULAR MEETING JANUARY 12, 1988 APPROVE REQUEST OF KNIGHTS OF COLUMBUS TO CONDUCT "RIGHT TO LIFE" MARCH - JANUARY 17, 1988 Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the above referred to request, submitted to the Board on December 29, 1987, was approved subject to favorable recommendations being received from the appropriate City Departments and bureaus currently reviewing this request. APPROVE REQUEST TO CONDUCT MARCH - MARTIN LUTHER KING CELEBRATION - JANUARY 18, 1988 Ms. Gladys Muhammad, Martin Luther King Celebration Committee, requested permission to conduct a march on the public sidewalk on the north side of Jefferson Boulevard from the County -City Building to Century Center on January 18, 1988 at 1:30 p.m. Ms. Muhammad advised that approximately one hundred and fifty (150) individuals will participate in this march. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the above referred to request was approved subject to favorable recommendations being received from the appropriate City Departments and bureaus currently reviewing this request. FILING OF APPLICATIONS FOR BIDDER QUALIFICATION/CERTIFICATION Mr. Leszczynski advised that applications from the following companies have been received: 1. Harry H. Verkler, Contractor, Inc. 645 Wilber Street South Bend, Indiana 2. Badger Meter, Inc. 4545 West Brown Deer Road P.O. Box 23099 Milwaukee, WI 3. LCI, Ltd. 889 South Brentwood Blvd., Suite 107 Clayton, MO 4. Business Systems, Inc. 3618 Grape Road Mishawaka, Indiana 5. Kent Meters, Inc. 903 N.E. Osceola Avenue P.O. Box 1852 Ocala, Florida Therefore, upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the above referred to applications were accepted for filing and referred to the appropriate City departments for review and recommendation. APPROVE HANDICAPPED PARKING PERMIT Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the following one (1) handicapped parking permit application was approved and referred to the Deputy Controller's office for issuance of a permit: 1. Michael J. Pecsi 17260 Douglas Rd., S.B. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of ten (10) properties cleaned from January 4, 1988 to January 8, 1988, was submitted. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the report as submitted was filed. 1 REGULAR MEETING JANUARY 12, 1988 M 1 1 1 FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Certificate of Insurance for Colip Electric Corp./A Division of Tri City Electric Co., Inc., 115 North Hill Street, P.O. Box 840, South Bend, Indiana, was accepted and filed. APPROVE CLAIMS Mr. Juan Manigault, Executive Director, St. Joseph County Job Training Program, submitted a list containing fifty-one (51) claims and recommended approval. Additionally, Chief Deputy Controller John Leisenring, submitted Claim Docket No. 3003 through Claim Docket No. 3263 and recommended approval. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the claims were approved and the reports as submitted were filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the meeting adjourned at 10:15 a.m. ATTE T: Sandra M. Parmerlee, Clerk hn E. Leszc i A � r d' �?� — Patricia E. DeClercq eri e u p rey