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HomeMy WebLinkAbout11/27/89 Board of Public Works Minutes350 REGULAR MEETING NOVEMBER 27 1989 The regular meeting of the Board of Public Works was convened at 9:36 a.m. on Monday, November 27, 1989, by Board President John E. Leszczynski, with Mr. Leszczynski, Mrs. Patricia E. DeClercq and Ms. Katherine Humphreys present. Also present was Assistant City Attorney Jenny Pitts Manier. AGENDA ITEMS ADDED Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, a request from the Department of Redevelopment for Air Rights Easements and a Walkway Construction, Easement and Operating Agreement were added to the agenda. APPROVE CANCELLATION OF SCHEDULED DECEMBER 26 1989 BOARD MEETING Mr. Leszczynski advised that due to the Christmas Holiday, it has been recommended that the scheduled meeting of the Board to be held on Tuesday, December 26, 1989, be cancelled and no meeting be re -scheduled for that holiday week. Therefore, Mrs. DeClercq made a motion that the recommendation be accepted and approved. Ms. Humphreys seconded the motion which carried. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the minutes of the November 20, 1989, regular meeting of the Board were approved. OPENING OF BIDS - THREE (3) NEW OR LOW MILEAGE 1989 OR 1990 MODEL VEHICLES FOR THE POLICE DEPARTMENT DETECTIVE BUREAU AND FILING OF APPLICATIONS FOR BIDDER QUALIFICATION Mr. Leszczynski advised that this was the date set for receiving and opening of sealed bids for the above referred to vehicles. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. Board Attorney Jenny Pitts Manier advised that the bid of The Hertz Corporation, 22522 Lincolnway West, U.S. 20, South Bend, Indiana, did not contain either a Bid Bond or Certified Check as bid security. The Hertz Corporation indicated in their bid that it is not an acceptable policy for The Hertz Corporation to issue certified checks and because of the Thanksgiving Holiday and early morning bid opening, they did not have sufficient time to secure a ten per cent (100) Bid Bond. Therefore, Mrs. DeClercq made a motion that the bid of The Hertz Corporation be rejected as non -responsive to bid requirements. Mr. Leszczynski seconded the motion which carried. The following bids were opened and publicly read: GATES CHEVROLET CORPORATION 401 South Lafayette Boulevard South Bend, Indiana 46601 Bid was signed by Charles J. Lindzy, Fleet Manager, Non - Collusion Affidavit was in order and a 10o Bid Bond was submitted. BID: Three (3) 1990 Chevrolet Corsica $ 9,647.53 each 4 door sedans with automatic transmission, radio, air conditioner, rear defogger, tint glass, 103.1" WB, 2.2 liter 4 cyl. engine NOTE: Vehicles bid are new 1990's NET BID FOR THREE (3): $28,942.59 I- I 351 l REGULAR MEETING MERCHANT'S RENT -A -CAR, INC. 1278 Hooksett Road P.O. Box 395 Hooksett, NH 03106 Bid was signed by Mr. Alan Collusion Affidavit was in submitted. BID: NOVEMBER 27, 1989 N. Singer, Vice -President, Non - order and a 10% Bid Bond was Three (3) low mileage 1989 Chevy Celebrity 4 Door Vehicles. One (1) vehicle: Three (3) vehicles: $ 9,900.00 each $29,700.00 Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the bids were referred to the Police Department for review and recommendation and the Application for Bidder Qualification as submitted by Merchants Rent-A-Car, Inc., was accepted for filing and referred to the Affirmative Action Review Committee for review and recommendation. OPENING OF BIDS - WALKWAY - LA SALLE TO EAST RACE PROJECT AND FILING OF APPLICATIONS FOR BIDDER QUALIFICATION This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: ZIOLKOWSKI CONSTRUCTION, INC. 1005 South Lafayette Box 1106 South Bend, Indiana 46624 Bid was signed by Ben Ziolkowski, President, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. BID: $79,992.04 NORTHERN INDIANA CONSTRUCTION COMPANY, INC. P.O. Box 1333 Mishawaka, Indiana 46545 Bid was signed by David Walorski, President, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. BID: $84,496.50 L. L. GEANS & SONS, INC. 56535 Magnetic Drive Mishawaka, Indiana Bid was signed by Rocky R. Geans, President, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. BID: $68,330.39 KASER-SPRAKER CONSTRUCTION, INC. 25487 West State Road 2 P.O. Box 3605 South Bend, Indiana 46619 Bid was signed by Gary L. Spraker, President, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. BID: $77,740.00 352 REGULAR MEETING NOVEMBER 27, 1989 CASTEEL CONSTRUCTION CORPORATION P.O. Box 628 South Bend, Indiana 46624 Bid was signed by R. V. Casteel, President, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. BID: $95,669.00 Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the above bids were referred to the Engineering Department for review and recommendation. OPENING OF BIDS - DE-ICING MATERIALS FOR THE STREET DEPARTMENT Mr. Leszczynski advised that this was the date set for the receiving and opening of sealed bids for the following de-icing materials for the Street Department: 1. Sodium Chloride 12,000 tons 2. Calcium Chloride Sand 5,000 tons 3. Calcium Chloride Slag Sand 5,000 tons The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: MORTON INTERNATIONAL, INC. MORTON SALT DIVISION 110 North Wacker Drive Chicago, Illinois 60606-1555 Bid was signed by David B. Nilson, Director, Industrial Marketing, Non -Collusion Affidavit was in order and a Bid Bond in the amount of $31,464.00 was submitted. BID: 12,000 tons Morton Bulk Safe-T-Salt Treated 20 ton minimum dump truck delivery FOB South Bend, IN: $ 26.22 per ton TOTAL: $314,640.00 - Terms: Net 30 days - Delivery: 3-5 Days ARO - Prices quoted are firm thru 10/31/90 The bid also noted that unless specified otherwise in the City's Proposal, all prices quoted are subject to acceptance within thirty (30) days and shall be deemed automatically to have been withdrawn if by the end of that period no award has been made. Bid also noted that the bulk treated salt offered in the bid is suitable for highway maintenance only. INTERNATIONAL SALT COMPANY P.O. Box 352 Abington Executive Park Clarks Summit, PA 18411-0352 Bid was signed by Robert H. Jones, Director of Bidding and Marketing, Non -Collusion Affidavit was in order and a Certified Check in the amount of $32,880.00 was submitted. BID: 12,000 tons Bulk Ice Control Rock Salt $ 27.40 per ton TOTAL: $328,800.00 t- I 1 353 REGULAR MEETING NOVEMBER 27, 1989 - Truck Delivery - Minimum Truckload - 21 tons - Terms of Payment are net thirty (30) days from shipment. - Bulk rock salt will be treated with an anti -caking agent. - Rock Salt is mined in the USA by American labor. - Bid indicated that International Salt will protect their quoted price on deliveries prior to and including 10/31/90 provided their quote is accepted within sixty (60) days from bid opening date of 11/17/89. THE LEVY COMPANY, INC. P.O. Box 540 Portage, Indiana 46368 Bid was signed by Donald L. Decker, Sales Manager, Indiana Division, Non -Collusion Affidavit was in order and a 10% Bid Bond was submitted. BID: Up to 10,000 tons Calcium Chloride Slag Sand Mixture: $13.55 per ton Delivered to any location as designated by the City of South Bend Street Department. Mr. Decker noted the following exception to language on the Bid Form No. 95: The contract will be awarded by classes or items, in accordance with specifications. Any changes or alterations in the items specified will render such bid void as to that class or item. Bidder promises that he has not offered nor received a less price than the price stated in his bid for the materials included in said bid. Bidder further agrees that he will not withdraw his bid from the office in which it is filed. A certified check or bond shall be filed with each bid if required and liability for breach shall be enforceable upon the contract, the bond or certified check or both as the case may be. (* see below) * except for usual commercial discounts, quantity discounts, transportation costs, and other marketing conditions. Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the above bids were referred to the Street Department for review and recommendation and the Applications for Bidder Qualification as submitted with the bids were referred to the Affirmative Action Review Committee for review and recommendation. APPROVE CHANGE ORDER NOS. 1 & 2 - CALIFORNIA & PORTAGE AND LINDSEY & PORTAGE SIGNALIZATION PROJECT - INDIANA DEPARTMENT OF HIGHWAYS Mr. Leszczynski advised that Change Order No. 1 as submitted for the above referred to project indicates an increase of $8,040.70 for items which include pedestrian bases and signal cable. Change Order No. 2 indicating an increase of $4,757.00 is for items which include the removal of one (1) additional tree, castings adjustment and mid -mast arm mounting assembly. Mr. Leszczynski therefore made a motion that the Change Orders as submitted be approved. Ms. Humphreys seconded the motion which carried. APPROVE REVISED WASTEWATER DISCHARGE PERMITS - ENGINEERED METAL IMPROVEMENT - STEEL WAREHOUSE INC. Mr. Leszczynski advised that revised Industrial Discharge Permits for the following have been submitted for approval: 354 REGULAR MEETING NOVEMBER 27, 1989 - Engineered Metal Improvement 2026 South Main Street South Bend, Indiana - Steel Warehouse Inc. 2722 West Tucker Drive South Bend, Indiana Mr. Leszczynski noted that these Permits are in accordance with ordinance requirements. Therefore, Mrs. DeClercq made a motion that the Permits as submitted be approved. Ms. Humphreys seconded the motion which carried. UEST OF CITY AWNING TO INSTALL CK-LIT CANOPY AT 1511 SOUTH MAIN STREET (BLUE JEANS FACTORY OUTLET) - REFERRED In a letter to the Board, Mr. Bob Hinsch, Sales Representative, City Awning of South Bend, 1835 South Franklin Street, South Bend, Indiana, requested permission to install a back -lit canopy at Blue Jeans Factory Outlet located at 1511 South Main Street, South Bend, Indiana. Mr. Hinsch submitted with the request a drawing for the frame as well as structure details. He noted that the canopy will project two (2) feet out from the building and will be eight feet four inches (81411) above the sidewalk. Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the above request was referred to the appropriate City departments and bureaus for review and recommendation. APPROVE REQUEST OF DEPARTMENT OF REDEVELOPMENT FOR TWO (2) EASEMENTS AND APPROVE WALKWAY CONSTRUCTION, EASEMENT AND OPERATING AGREEMENT Mr. Leszczynski advised that the Board is in receipt of a letter from Mr. Jon R. Hunt, Executive Director, Department of Economic Development, advising that the Department of Redevelopment requests the approval and the granting of air rights Easements to the South Bend Redevelopment Authority in order to permit the construction of two (2) suspended walkways over and above the public right-of-way. The walkways will connect the St. Joseph/Wayne Street Parking Garage with those buildings commonly known as the Penny's Building and the IBM Building and will be suspended over public alleyways. Mr. Hunt's letter noted the dimensions of the proposed walkways and also indicated that the legal descriptions as required for the Easements will be forwarded to the Board when they become available. Ms. Ann Kolata, Deputy Executive Director, Department of Economic Development, was present and advised the Board that the Walkway Construction, Easement and Operating Agreement provides for the attachment of the walkway to the above referred to IBM Building and also provides for the necessary Easements relating to the placement of the walkways. Ms. Kolata briefly explained that the Agreement indicates who is responsible for certain matters such as operation and maintenance of the walkway. Board Attorney Jenny Pitts Manier noted that two (2) separate items are before the Board for consideration and therefore each matter must be acted upon separately. Therefore, Mrs. DeClercq made a motion that the request for two (2) Easements be approved subject to the receipt of the required legal descriptions. Ms. Humphreys seconded the motion which carried. Additionally, Ms. Humphreys made a motion that the Walkway Construction, Easement and Operating Agreement, between the City of South Bend, the South Bend Redevelopment Commission, the South Bend Redevelopment Authority and Combined Capitol Associates VII, d/b/a Century Plaza Office Building with offices 11 REGULAR MEETING NOVEMBER 27, 1989 355 at Valley American Bank Building in regards to the walkway between the parking garage and the IBM building be approved. Mrs. DeClercq seconded the motion which carried. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of thirty-four (34) properties cleaned from November 2, 1989 to November 9, 1989, was submitted. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the report as submitted was filed. APPROVE CLAIMS Mr. Juan Manigault, Executive Director, Employment Training Services of St. Joseph County, submitted a list containing one hundred eighty-five (185) claims from Fund #38 and a list containing two (2) claims from Fund #11 and recommended approval. Additionally, Voucher Nos. 922-946 for the Bureau of Wastewater, Voucher Nos. 706-749 for the Bureau of Sewers and Voucher Nos. 64-69 for the Bureau of Solid Waste were submitted for approval. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the claims and vouchers were approved and the reports as submitted were filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the meeting adjourned at 9:55 a.m. � P �_ ��, . zZ n Leszcz Patricia E. DeClercq l 7 ~Ka herine eys ATT T: Sandra M. Parmerlee, Clerk