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Home My WebLink About11/20/89 Board of Public Works Minutes344 REGULAR MEETING NOVEMBER 20, 1989 The regular meeting of the Board of Public Works was convened at 9:31 a.m. on Monday, November 20, 1989, by Board President John E. Leszczynski, with Mr. Leszczynski, Mrs. Patricia E. DeClercq and Ms. Katherine Humphreys present. Also present was Assistant City Attorney Jenny Pitts Manier. AGENDA ITEM ADDED Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, one (1) Traffic Control Device was added to the agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the minutes of the regular meeting of the Board held on November 13, 1989, were approved. OPENING AND AWARD OF BIDS - SALE OF ABANDONED VEHICLES This was the date set for receiving and opening of sealed bids for the sale of approximately fourteen (14) abandoned vehicles which have been stored at Super Auto Salvage Corporation, 3300 South Main Street, South Bend, Indiana. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: MR. GENE HANCZ STEVE & GENE'S AUTO TRUCK SALVAGE 3109 Gertrude Street P.O. Box 2883 South Bend, Indiana 46680 BID: VEHICLE NO. TAG NO. AMOUNT BID 1. 10994 .$ 29.75 2. 11016 $ 29.75 3. 11219 $ 49.75 4. 11231 $ 29.75 5. 11285 $ 29.75 6. 11409 $ 29.75 7. 11852 $ 29.75 8. 11861 $ 51.75 9. 11949 $ 49.75 10. 12043 $ 51.75 11. 12131 $ 85.00 12. 12223 $ 29.75 13. 12372 $ 29.75 14. 12376 $ 29.75 MR. PAUL SCHULTZ SUPER AUTO SALVAGE CORPORATION 3300 South Main Street South Bend, Indiana 46680 BID: VEHICLE NO. TAG NO. AMOUNT BID 1. 10994 $ 32.79 2. 11016 $107.50 3. 11219 $117.50 4. 11231 $ 27.50 5. 11285 $ 27.50 Ll El 1 345 REGULAR MEETING NOVEMBER 20, 1989 6. 11409 $ 27.50 7. 11852 $ 67.50 8. 11861 $ 47.89 9. 11949 $ 47.89 10. 12043 $ 82.79 11. 12131 $117.50 12. 12223 $ 32.79 13. 12372 $ 32.79 14. 12376 $ 47.89 MR. WALTER KOWALSKI K AUTO SALVAGE 56670 Sonora Road South Bend, Indiana BID: VEHICLE NO. TAG NO. AMOUNT BID 3. 11219 $ 62.00 8. 11861 $ 48.00 9. 11949 $ 53.00 11. 12131 $167.00 12. 12223 $ 42.00 14. 12376 $ 43.00 Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the above bids were referred to the Department of Code Enforcement for immediate review and recommendation in order that an award could be made prior to adjournment of the meeting. Following that review, upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the following bids were awarded: MR. GENE HANCZ STEVE & GENE'S AUTO TRUCK SALVAGE 3109 Gertrude Street P.O. Box 2883 South Bend, Indiana 46680 BID: VEHICLE NO. TAG NO. AMOUNT BID 4. 11231 $ 29.75 5. 11285 $ 29.75 6. 11409 $ 29.75 8. 11861 $ 51.75 TOTAL: $141.00 MR. PAUL SCHULTZ SUPER AUTO SALVAGE CORPORATION 3300 South Main Street South Bend, Indiana 46680 BID: VEHICLE NO. TAG NO. AMOUNT BID 1. 10994 $ 32.79 2. 11016 $107.50 3. 11219 $117.50 346 REGULAR MEETING NOVEMBER 20, 1989 7. 11852 $ 67.50 10. 12043 $ 82.79 13. 12372 $ 32.79 14. 12376 $ 47.89 TOTAL: $488.76 MR. WALTER KOWALSKI K AUTO SALVAGE 56670 Sonora Road South Bend, Indiana BID: VEHICLE NO. TAG NO. AMOUNT BID 9. 11949 $ 53.00 11. 12131 $167.00 12. 12223 $ 42.00 TOTAL: $262.00 GRAND TOTAL: $891.76 OPENING AND REJECTION OF BID - SALE OF CITY -OWNED PROPERTY - 717 SOUTH ARNOLD STREET Mr. Leszczynski advised that this was the date set for the receiving and opening of sealed bids for the sale of City -owned property at 717 South Arnold Street. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. Mr. Leszczynski further advised that this property has been appraised and has an appraised value of $360.00. The following bid was received: MR. JOSE R. DURAN 719 South Arnold Street South Bend, Indiana BID: $20.00 Mrs. DeClercq made a motion that the bid as submitted be rejected. Ms. Humphreys seconded the motion which carried. APPROVE PROPOSAL - ENGINEERING SERVICES FOR EOUIPMENT STORAGE BUILDING (SOUTH BEND SLUDGE FARM) Mr. Leszczynski advised that a Proposal from Ken Herceg & Associates, Inc., 425 North Michigan Street, Suite 320, South Bend, Indiana, for engineering services in connection with the construction of an equipment storage building for sludge handling equipment has been submitted to the Board. He noted that the total engineering costs are not to exceed $14,500.00. Therefore, Mr. Leszczynski made a motion that the Proposal as submitted be approved. Ms. Humphreys seconded the motion which carried. APPROVE VEHICLE SALVAGE & VEHICLE STORAGE CONTRACTS Mrs. Patricia E. DeClercq, Director, Department of Code Enforcement, advised the Board that submitted today for approval are Contracts with Super Auto Salvage, 3300 South Main Street, South Bend, Indiana, for the storage and salvage of abandoned vehicles for the period January 1, 1990 through December 31, 1990. Mrs. DeClercq noted that Super Auto Salvage has been providing these services and the City has been able to deal with abandoned vehicles effectively. She also noted that she is pleased with the services being provided by Super Auto Salvage. I L 347 REGULAR MEETING NOVEMBER 20, 1989 Mrs. DeClercq informed the Board that the Vehicle Salvage Contract indicates that Super Auto Salvage shall pay the City the sum of thirty-two dollars and seventy-nine cents ($32.79) per vehicle received from the Department for salvage and that the Vehicle Storage Contract indicates that the City shall pay to Super Auto Salvage the sum of Five hundred dollars ($500.00) per - month for the storage of abandoned vehicles. Mrs. DeClercq noted that the terms and conditions of these Contracts are the same as the current Contracts for these services. Therefore, Mrs. DeClercq recommended and made a motion that the Board enter into these Contracts at this time. Ms. Humphreys seconded the motion which carried. APPROVE PETITION TO RELEASE ACCRUED TAX AND REMOVE PROPERTY FROM TAX ROLLS - N.E. CORNER OF CLEVELAND ROAD AND RIVERSIDE DRIVE Mr. Leszczynski advised that in accordance with the City's acceptance of a parcel of property located on the west side of the St. Joseph River at the northeast corner of Cleveland Road and Riverside Drive on April 10, 1989 from Ms. Grace Newrock, the appropriate Petition to Release Accrued Tax and Remove Property From The Tax Rolls is being submitted at this time for Board approval and execution. Mr. Leszczynski therefore made a motion that the Petition be approved. Ms. Humphreys seconded the motion which carried. APPROVE PUBLIC DISCLOSURE OF DETERMINATION OF CONFLICT OF INTEREST Mr. Leszczynski advised that the Board is in receipt of a letter from Mr. Jon R. Hunt, Executive Director, Department of Economic Development, indicating that his letter is to be received and filed at a public meeting of the Board of Public Works and will serve as public disclosure of a determination of conflict of interest under 24 CFR 570.611 for Ms. Theodessa Earles, a member of the Neighborhood Housing Services Board of Directors. Mr. Hunt noted that Ms. Earles has applied for a.housing rehabilitation loan from Neighborhood Housing Services and the source of these loan funds is the Community Development Block Grant Program. Mr. Hunt noted that Ms. Earles' request meets the threshold requirements set-up for this revolving loan fund several years ago and her loan request has been processed in the same manner as other applicants. Mr. Hunt further noted that public consideration and acceptance of the letter which he has submitted to the Board satisfies the Department of Housing and Urban Development's (HUD) regulations which require public disclosure of any potential conflict of interest involving the use of Community Development funds. This is a required step toward gaining HUD approval of the transaction. Mr. Hunt advised that the office of the South Bend City Attorney has determined that the above situation does not constitute a conflict of interest under state law and the Department of Economic Development will be requesting a waiver from the United States Department of Housing and Urban Development pursuant to 24 CRFR 570.611. Ms. Humphreys made a motion that the letter as submitted by Mr. Hunt be accepted for filing. Mrs. DeClercq seconded the motion which carried. In response to questions from the news media, Mrs. DeClercq clarified that the Neighborhood Housing Services Board has authority to grant loans and that the money that Neighborhood Housing Services receives comes, in part, from the City. As a member of that Board, it is required that before Ms. Earles could apply and receive money, that this conflict of interest notification be officially filed. MV REGULAR MEETING NOVEMBER 20, 1989 Ms. Betsy Harriman, Department of Economic Development, advised that a copy of the letter the Board accepts for filing today, along with the attorney's opinion, will be sent to HUD and they will review the matter and determine whether or not to issue a waiver. The fact that Ms. Earles sits on the Neighborhood Housing Services Board is the potential conflict. It was noted that when this matter comes before the Neighborhood Housing Services Board, Ms. Earles would refrain from any type of participation or discussion on the matter. REQUEST OF LOCAL #5 UAW FOR NO PARKING SIGNS AT 1426 SOUTH MAIN STREET - REFERRED In a letter to the Board, Mr. Thomas E. Taylor, President, Local #5 UAW, 1426 South Main Street, South Bend, Indiana, advised that the Local #5 UAW Joint Council has empowered him to petition the Board to grant their request for the installation of "no parking signs" along their Main Street property line to help in protecting against further damage to their property. Mrs. DeClercq made a motion that the request be referred to the appropriate City departments and bureaus for review and recommendation. Ms. Humphreys seconded the motion which carried. REQUEST OF ERSKINE BOULEVARD RESIDENTS TO CONDUCT 3RD ANNUAL CANDLELIGHT WALK - DECEMBER 17 1989 - REFERRED In a letter to the Board, Mr. Thomas A. Wolford, 2620 Erskine Boulevard, South Bend, Indiana, requested permission, on behalf of the Erskine Boulevard residents, to conduct their 3rd Annual Candlelight Walk on Sunday, December 17, 1989, from 5:00 to 9:00 p.m. along the sidewalk on both sides of Erskine Boulevard, from Ewing Avenue south to Donmoyer. Mr. Wolford stated that the event will consist of candle luminaries along with the Riley High School Choir and Pep Band providing Christmas music. They also plan to have a Santa Claus handing out candy canes. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the request was referred to the appropriate City departments and bureaus for review and recommendation. REQUEST OF MICHIANA WATERSHED, INC. TO CONDUCT ANNUAL RIVER RUN - MAY 14, 1990 - REFERRED In a letter to the Board, Mrs. Nancy Mah, Administrative Assistant, Michiana Watershed, Inc., St. Joseph County Chapter, P.O. Box 1284, South Bend, Indiana, advised that on behalf of Michiana Watershed, Inc., sponsors of the Annual St. Joseph River Run, she would like to request permission to conduct the 20th Annual River Run on Saturday, May 14, 1990. Ms. Mah submitted with the request a brochure from the 1989 River Run and advised that plans for the 20th Annual River Run will be similar to that of 1989. She noted that the race will begin in Leeper Park and end at St. Patrick's Park. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the request was referred to the appropriate City departments and bureaus for review and recommendation. APPROVE AND/OR RELEASE CONTRACTORS AND EXCAVATION BONDS Mr. Michael P. Meeks, Director, Division of Engineering, recommended that the following Contractors and Excavation Bonds be approved and/or released as indicated: CONTRACTOR'S BONDS - William Blankenship - John R. Dauss - Robert T. Pflugner EXCAVATION BONDS - Ronald Gillean, d/b/a Quality Plumbing Approved Eff. 11/13/89 Released Eff. 11/14/89 Released Eff. 11/14/89 Approved Eff. 11/13/89 t- I 0 REGULAR MEETING NOVEMBER 20, 1989 349 Therefore, upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the above Contractors and Excavation Bonds were approved and/or released as indicated above. APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the following one (1) traffic control device was approved: 1. NEW INSTALLATION: 2 Hour Parking 6:00 a.m. to 6:00 p.m. LOCATION: 31st & Mishawaka Avenue on 31st REMARKS: Business Turn over - "New Identity" Requested by Ms. Brenda Pittman APPROVE CLAIMS Chief Deputy City Controller John D. Leisenring, submitted Claim Docket No. 16608 through Claim Docket No. 16925 and recommended approval. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the claims were approved and the report filed. PRIVILEGE OF THE FLOOR: UPDATE ON "OPERATION RELEAF" Mr. Leszczynski responded to inquires from the news media regarding the City's leaf pick-up program and communicated the final pick-up schedule. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the meeting adjourned at 9:45 a.m. Patricia E. O a erine H phre&,s ATTE$T: Sandra M. Parmerlee, Clerk