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HomeMy WebLinkAbout11/13/89 Board of Public Works Minutes341 REGULAR MEETING NOVEMBER 13, 1989 The regular meeting of the Board of Public Works was convened at 9:31 a.m. on Monday, November 13, 1989, by Board President John E. Leszczynski, with Mr. Leszczynski, Mrs. Patricia E. DeClercq and Ms. Katherine Humphreys present. Also present was Assistant City Attorney Jenny Pitts Manier. APPROVE MINUTES OF PREVIOUS MEETING, Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the minutes of the regular meeting of the Board held on November 6, 1989, were approved. APPROVE CONSTRUCTION CONTRACT - ST. JOSEPH/WAYNE STREET PARKING GARAGE — PEDESTRIAN WALKWAY PROJECT Mr. Leszczynski advised that in accordance with the bid awarded on October 23, 1989, to Murdock & Sons Construction, Inc., 1320 South Franklin Street, South Bend, Indiana, in the amount of $163,000.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the Contract was approved and the appropriate Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE REQUEST OF CI AWNING OF SOUTH BEND TO TALL CANOPY AT 111 WEST WAYNE STREET (EHNINGER FLORIST) Mr. Leszczynski advised that the appropriate City departments and bureaus have reviewed the above referred to request which was submitted to the Board on September 18, 1989, and approval is recommended. Therefore, Mrs. DeClercq made a motion that the recommendation be accepted and the request be approved. Ms. Humphreys seconded the motion which carried. APPROVE INDEMNIFICATION AND HOLD HARMLESS AGREEMENT - CITY AND HOLLADAY PROPERTY MANAGEMENT Mr. Leszczynski advised that an Indemnification and Hold Harmless Agreement between the City of South Bend and Holladay Property Management, owner of real estate and premises known as One Michiana Square located at 100 East Wayne Street, was submitted for Board approval. The Agreement indicates that the City wishes to utilize the lobby of One Michiana Square on November 18, 1989, for the purpose of allowing children to visit with Santa in conjunction with the Holiday Parade. In consideration of the use of the lobby of One Michiana Square, the City agrees to hold Holladay Property Management free and harmless from any liability resulting from the City's occupation and use of the lobby. Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the Agreement as submitted was approved. UEST TO ADVER'. INFORMATION PROCESSING SYSTEM THE RECEIPT 0 ,S - AUTOMATED In a letter to the Board, Ms. Katherine Humphreys, Director, Administration and Finance, requested that the Board advertise for the receipt of bids for the City's new computer system. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the request was approved. REQUESTS FOR DESIGNATED HANDICAPPED PARKING SPACES AT 1. 830 30TH STREET 2. 1208 NAPIER STREET - REFERRED Mr. Leszczynski advised that the Board is in receipt of two (2) requests for designated handicapped parking spaces. 342 REGULAR MEETING NOVEMBER 13, 1989 The first, from Mrs. Charles Vollmer, 830 30th Street, South Bend, Indiana, requests that the parking space in front of her residence be designated as a handicapped parking space. Additionally, Ms. Amy L. York, 1208 Napier Street, South Bend, Indiana, requested that the parking space in front of her residence be designated as a handicapped parking space. Ms. York noted that she has handicapped children who attend Logan School and are picked up by JJR Vans. She noted that it is sometimes -very difficult for the van to find a place to park in order to pick-up the children. Therefore, Mr. Leszczynski made a motion that the above referred to requests be referred to the appropriate City departments and bureaus for review and recommendation. Mrs. DeClercq seconded the motion which carried. REQUEST OF SOUTH BEND PUBLIC LIBRARY TO ERECT CANOPY THAT WILL ENCROACH ONTO PUBLIC RIGHT-OF-WAY AT 122 WEST WAYNE STREET - REFERRED Mr. Leszczynski advised that Cole Associates, Inc., 2211 East Jefferson Boulevard, South Bend, Indiana, has submitted to the Board the appropriate drawings and diagrams in regards to the erection of a canopy at the South Bend Public Libary located at 122 West Wayne Street which will encroach onto the public right-of-way. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the request was referred to the appropriate City departments and bureaus for review and recommendation. REQUEST FOR INSTALLATION OF STOP SIGN AT CALVERT AND ROBINSON STREETS - REFERRED In a letter to the Board, Mr. Donald L. Hastings, 1638 East Calvert Street, South Bend, Indiana, requested that the City consider the installation of a stop sign at Calvert and Robinson Streets. Mr. Hastings advised the Board that there are no stop signs on Calvert Street, between Ironwood Drive and Twyckenham Street, thus allowing motorists to reach excessive speeds. He further advised that an accident occurred most recently in which a child was struck by a car. He noted that although accidents do not occur on a daily basis, they have happened before and he would appreciate whatever action it would take to slow down cars that come down Calvert. Therefore, Mr. Hastings suggested the placement of a stop sign at Calvert and Robinson Streets to slow down motorists. Mr. Leszczynski made a motion that the request be referred to the appropriate City departments and bureaus for review and recommendation. Mrs. DeClercq seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the following two (2) traffic control devices were approved: 1. NEW INSTALLATION: LOCATION: REMARKS: 2. NEW INSTALLATION: LOCATION: REMARKS: No Turn On Red LaSalle & Chapin Poor visibility No Turn on Red LaMonte - Portage - Forest Poor visibility REGULAR MEETING NOVEMBER 13, 1989 343 1 11 APPROVE AND RELEASE CONTRACTORS BONDS Mr. Michael P. Meeks, Director, Division of Engineering, recommended that the following Contractor's Bonds be approved and/or released as indicated: - Consolidated Construction Released Eff. 11/7/89 - Rafael Sanchez Approved Eff. 11/9/89 Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the recommendation was accepted and the above referred to bonds approved and/or released as recommended and indicated above. APPROVE CLAIMS Mr: Juan Manigault, Executive Director, Employment Training Services of St. Joseph County, submitted a list containing one hundred ten (110) claims, Chief Deputy Controller John D. Leisenring submitted Claim Docket No. 16442 through Claim Docket No. 16605 and Voucher Nos. 888-921 for the Bureau of Wastewater, Voucher Nos. 684-705 For the Bureau or Sewers and Voucher Nos. 61-63 for the Bureau of Solid Waste were submitted for approval. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the claims were approved and the reports as submitted were filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the meeting adjourned at 9:37 a.m. ATT T: Sandra M. Parmerlee, Clerk tLeszczy Patricia E. DeClercq 10 K Brine p rey