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HomeMy WebLinkAbout10/30/89 Board of Public Works Minutes326 REGULAR MEETING OCTOBER 30, 1989 The regular meeting of the Board of Public Works was convened at 9:34 a.m. on Monday, October 30, 1989, by Board President John E. Leszczynski, with Mr. Leszczynski, Mrs. Patricia E. DeClercq and Ms. Katherine Humphreys present. Also present was Assistant City Attorney Jenny Pitts Manier. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the minutes of the regular meeting of the Board held on October 23, 1989, were approved. APPROVE COMMUNITY DEVELOPMENT ADDENDUM The following Community Development Addendum was presented to the Board for approval: ADDENDUM I DIVISION OF BUSINESS ASSISTANCE AND ECONOMIC DEVELOPMENT WEST WASHINGTON DEVELOPMENT Ms. Betsy Harriman, Department of Economic Development, advised that this Addendum adds planning costs as an eligible activity and extends the Contract through June 30, 1990. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the above Addendum was approved and executed. AWARD BID - ONE (1) TYPE I MODULAR AMBULANCE FOR THE SOUTH BEND FIRE DEPARTMENT Fire Chief Luther Taylor advised that after carefully reviewing the bids that were received on October 23, 1989, for the above referred to ambulance, the Department recommends that the Board accept and award the alternate bid of McCoy Miller Corporation, 53404 C.R. 13, Elkhart, Indiana, in the amount of $57,671.00 for one (1) 1989 Type I Ambulance. Chief Taylor further advised that a Lease Purchase Agreement will be finalized prior to delivery of the unit. Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the recommendation was accepted and the bid awarded. APPROVE CONSTRUCTION CONTRACT - PARKING LOT, LANDSCAPING & LIGHTING - EAST RACE PARK NO. II PROJECT Mr. Leszczynski advised that in accordance with the bid awarded on October 16, 1989, to Michiana Paving & Excavating, Inc., 705 South Beiger Street, Mishawaka, Indiana, in the amount of $138,079.95 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the Contract was approved and the appropriate Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE IRREVOCABLE STANDBY LETTER OF CREDIT - JA ASSOCIATES, INC. (KENSINGTON FARMS EAST, SECTION 5, PART 3, PHASE I & II) Mr. Michael P. Meeks, Director, Division of Engineering, submitted to the Board Irrevocable Standby Letter of Credit No. 620 in the amount of $8,200.00 for the account of Jack Hickey Associates, Inc. The Letter of Credit, which expires on July 20, 1990, issued by the Valley American Bank, P.O. Box 328, South Bend, Indiana, indicates that it covers final paving in the subdivision of Kensington Farms East, Section five (5), Part 3, Phase I and II. Upon a motion made by Mrs. DeClercq, seconded by ti 1 327 REGULAR MEETING OCTOBER 30, 1989 Ms. Humphreys and carried, the Irrevocable Standby Letter of Credit as submitted was accepted and approved. PETITION FOR THE ESTABLISHMENT OF RESTRICTED RESIDENTIAL PARKING ZONES IN THE 500-700 BLOCKS OF EAST EWING AVENUE AND THE 2300 BLOCK OF ERSKINE - REFERRED Submitted to the Board was a Petition for the Establishment of Restricted Residential Parking Zones in the 500-700 blocks of East Ewing and the 2300 block of Erskine. Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the Petition was referred to the Bureau of Traffic and Lighting in order that the appropriate traffic study can be conducted. PETITION FOR THE RE-EVALUATION OF STREET LIGHTING IN THE 700 BLOCK OF HARRISON AVENUE - REFERRED Mr. Paul Rohleder, 722 Harrison Avenue, South Bend, Indiana, submitted to the Board a Petition containing thirty-six (36) signatures of residents of the 700 block of Harrison Avenue requesting that the City re-evaluate the street lighting in the 700 block of Harrison Avenue. Mr. Rohleder noted that there are some vacant houses on Harrison Avenue that apparently cannot be rented perhaps due to the lack of adequate street lighting in the area. Mr. Rohleder informed the Board that there are only two (2) street lights in the 700 block of Harrison Avenue with one (1) of those lights being located on the southeast corner of Harrison and Van Buren which mainly services the 600 block of Harrison and the intersection. Mr. Rohleder stated that it has come to his attention that additional street lights have been installed on Cottage Grove as recently as 1980. Therefore, the -residents of the 700 block of Harrison Avenue feel they should have added street lighting. Mr. Rohleder further stated that the reason that this matter of additional street lighting is being pursued at this time is because several assaults have taken place in the neighborhood and cars have been broken into because the street is so dark. Mr. Rohleder informed the Board that he keeps his post and porch lights on during the night and other residents of the block do the same and he does not think it is right to have to take such action in order to light the neighborhood. First District Councilman Stephen Luecke was present and advised the Board that he supports the request of the residents of Harrison Avenue for additional lighting. He noted that nearby streets do have more street lighting than Harrison Avenue and the installation of more street lights would be a positive step in improving the area. Mr. Luecke noted that the low level of lighting that was acceptable in the past, on Harrison Avenue and other older neighborhoods, is not acceptable now and is a concern to the residents for the safety of their neighborhood. Mr. Luecke further stated that perhaps the City could look into getting back into the tree trimming program which would better utilize the street lighting that is available. In conclusion, Councilman Luecke requested the Board's favorable consideration of the Petition. Councilperson Loretta Duda was also present and advised the Board that she echoes Councilman Luecke's statements and would further like to request that the administration consider tree trimming She noted that perhaps there is some type of program that could be shared with the City and possibly utilizing the Park Department. She also noted that instead of erecting additional lighting that maybe a higher wattage bulb would make more 328 REGULAR MEETING OCTOBER 30, 1989 effective use of the lights and poles that are in place. Ms. Duda also recommended that instead of stockpiling poles that are removed from one area they could be placed in another area. Mr. Leszczynski noted that the City does not typically receive requests for the removal of poles. There being no further comments regarding this matter, Mr. Leszczynski made a motion that the Petition be referred to the appropriate City departments and bureaus for review and recommendation. Ms. Humphreys seconded the motion which carried. APPROVE REQUEST TO CONDUCT ANNUAL HOLIDAY PARADE - NOVEMBER 18, 1989 In a Memorandum to the Board, Ms. Mikki Dobski, Director, Office of Community Affairs, requested permission to conduct the Annual Holiday Parade on Saturday, November 18, 1989, beginning at 11:00 a.m. Ms. Dobski noted that she has already discussed this parade with the Bureau of Traffic and Lighting and the Police Department Traffic Division and she is requesting the same route as utilized last year which is as follows: Wayne Street (one (1) block east of St. Joseph), to St. Joseph, St. Joseph to Colfax, Colfax to Michigan and Michigan to Western with disbanding on Western Avenue, east of St. Joseph. Ms. Dobski further noted that the two (2) municipal parking garages will have restricted access during the final set-up and during the parade itself and therefore cars will be dispersed between the parade units by Civil Defense or Police personnel. She also noted that with Board approval, final details regarding street closing notices and equipment supplies needed will be handled with the appropriate departments. Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the request was approved. REQUEST OF FOREST SIGN & DISPLAY, INC. TO INSTALL ONE (1) ELECTRIC SIGN THAT WILL ENCROACH ONTO PUBLIC RIGHT-OF-WAY AT 744 SOUTH MAIN STREET - REFERRED In a letter to'the Board, Mr. Donald Jesswein, Forest Sign & Display, Inc., 2729 South Main Street, South Bend, Indiana, requested permission to install one (1) 91x8' DF electric sign at Meyers Hardware Store, 744 South Main Street, which will infringe over the right-of-way by six feet (61). Mr. Jesswein stated that the sign will be attached directly to the building and that the height of the sign, grade to bottom, will be ten feet (10'). Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the request was referred to the appropriate City departments and bureaus for review and recommendation. APPROVE REQUESTS: - OF SOUTHOLD DANCENTER FOR TRAFFIC ASSISTANCE IN CONJUNCTION WITH HOLIDAY WALK - NOVEMBER 8, 1989 1- - OF ST. JOSEPH VALLEY CHAPTER OF NATIONAL ORGANIZATION OF WOMEN TO UTILIZE PUBLIC SIDEWALK IN FRONT OF THE COURTHOUSE IN CONJUNCTION WITH RALLY - NOVEMBER 12, 1989 - OF FOREST SIGN & DISPLAY TO INSTALL ONE (1) AWNING AT 2729 SOUTH MAIN STREET AND THREE (3) AWNINGS AT 1011 SOUTH MAIN STREET Mr. Leszczynski advised that the appropriate City departments and bureaus have reviewed the above referred to requests which were REGULAR MEETING OCTOBER 30, 1989 3 2.3 1 1 submitted to the Board on October 16, 1989, and approval is recommended. Board Attorney Jenny Pitts Manier noted that the request of the National Organization of Women is precautionary on their part as the main rally will be held on the courthouse steps with any spill -over to occupy the sidewalk. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the recommendation was accepted and the requests approved. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the following four (4) traffic control devices were approved: 1. NEW INSTALLATION: No Parking Tow Zone LOCATION: 508 Lindsey REMARKS: Keep traffic flowing at the Portage/California/Lindsey intersection 2. REVISED TO: No Parking - Add Tow Zone LOCATION: Blaine at Portage - 50' South of Portage 3. REVISED TO: LOCATION: REMARKS: 4. REMOVAL OF: REVISED TO: LOCATION: REMARKS: Tow Zone Helmen Court - both sides are NO PARKING South Bend Police Department request tow zone plaque One Way traffic Two Way traffic Franklin Street - Sample to Garst Welfare office has moved Mr. Leszczynski noted that the first two (2) traffic control devices are in conjunction with new traffic signalization at that location. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of thirty-four (34) properties cleaned from October 16, 1989 to October 18, 1989, was submitted. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the report as submitted was filed. APPROVE CLAIMS Mr. Juan Manigault, Executive Director, Employment Training Services of St. Joseph County, submitted a list containing one hundred six (106) claims, Chief Deputy Controller John D. Leisenring submitted Claim Docket No. 15869 through Claim Docket No. 16059 and Voucher Nos. 841-887 for the Bureau of Wastewater, Voucher Nos. 650-683 for the Bureau of Sewers and Voucher No. 60 for the Bureau of Solid Waste were submitted for approval. Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the claims and vouchers were approved and the reports as submitted were filed. QUESTION REGARDING ODOR FROM THE WASTEWATER TREATMENT PLANT A news reporter from U93-FM Radio informed the Board that the radio station has received calls from individuals regarding the 330 REGULAR MEETING OCTOBER 30, 1989 odor coming from the Wastewater Treatment Plant and he inquired if there was an increased odor because of the construction at the Plant. Mr. Jack Dillon, Director, Environmental Services, was present and advised that certainly construction added to the difficulty in treating wastewater, but the Plant has maintained its compliance with its permit. Mr. Dillon further advised that they do expect times of minor upsets but construction is going very well. Mr. Dillon indicated that he would encourage concerned citizens who call the radio station to be advised to contact the Wastewater Treatment Plant directly to have their concerns addressed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the meeting adjourned at 9:53 a.m. c J hn E. Leszcz Patricia E. DeClercq r� eH reys ATTE Sandra M. Parmerlee, Clerk