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HomeMy WebLinkAbout10/23/89 Board of Public Works Minutes318 REGULAR MEETING OCTOBER 23, 1989 The regular meeting of the Board of Public Works was convened at 9:33 a.m. on Monday, October 23, 1989, by Board President John E. Leszczynski, with Mr. Leszczynski, Mrs. Patricia E. DeClercq and Ms. Katherine Humphreys present. Also present was Assistant City Attorney Jenny Pitts Manier. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the minutes of the regular meeting of the Board held on October 16, 1989, were approved. OPENING OF BIDS - ONE (1) TYPE I MODULAR AMBULANCE FOR THE SOUTH BEND FIRE DEPARTMENT AND FILING OF APPLICATIONS FOR BIDDER QUALIFICATION This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: MC COY MILLER CORPORATION 53404 C.R. 13 Elkhart, Indiana 46514 Bid was signed by Thomas P. Goggan, Non -Collusion Affidavit was in order and a 10o Bid Bond was submitted. 0 11" One (1) 1990 McCoy Miller Type I: $61,171.00 Alternate 2 - One (1) 1989 McCoy Miller Type I: $57,671.00 Bid contained a list of exceptions to bid specifications which included electrical generating system, spotlights and fender flares. Bid also noted that an alternate bid on a 1989 Ford chassis was submitted. There is no material difference between the 1989 and the 1990 chassis. Since McCoy Miller does presently have the 1989 chassis in stock, they can guarantee delivery of this completed unit within seventy-five (75) days of receipt of order. In the event the City chooses the 1990 chassis, delivery would be one -hundred -twenty (120) days after receipt of order. Bid also contained the following Lease Purchase Plans: 1989 McCoy Miller Type I - Lease Rate 8.4% 2 year semi-annual lease payments $15,584.95 x 4 3 year semi-annual lease payments $10,811.13 x 6 Total cost of 2 Year Lease $62,340.00 Total cost of 3 Year Lease $64,867.00 1990 McCoy Miller Type I - Lease Rate 8 40 - 2 year semi-annual lease payments $16,514.67 x 4 3 year semi-annual lease payments $11,271.80 x 6 Total cost of 2 Year Lease $66,059.00 Total cost of 3 Year Lease $67,631.00 ALTERNATE_ LEASE PURCHASE PLAN 1.989 McCoy Miller Type I - Lease Rate 8 40 2 year quarterly lease payments $ 8,039.40 x 8 3 year quarterly lease payments $ 5,577.73 x 12 Total Cost of 2 Year Lease $64,315.00 Total Cost of 3 Year Lease $66,933.00 REGULAR MEETING OCTOBER 23, 1989 319 1 l 1990 McCov Miller Type I - Lease Rate 8.4% 2 year quarterly lease payments $ 8,518.99 x 8 3 year quarterly lease payments $ 5,910.49 x 12 Total Cost of 2 Year Lease $68,152.00 Total Cost of 3 Year Lease $70,926.00 All lease rates are based upon actual purchase price of the ambulance plus a $1,000.00 lease fee charged by the lease company. Billing for the lease payments are as follows: Semi -Annual Payments: 1st payment due upon delivery of unit and every six (6) months thereafter. At the end of the lease agreement the City may purchase the unit for $1.00. Quarterly Payments: 1st payment due three (3) months after delivery of unit and every three (3) months thereafter. At the end of the lease agreement, the City may purchase the unit for $1.00. SPECIALTY VEHICLES OF ILLINOIS P.O. Box 2279, Route 46 Mt. Vernon, Illinois 62864 Bid was signed by Mr. John Hayes, Non -Collusion Affidavit was in order and a 10% Bid Bond was submitted. BID: One (1) Class I, Type I 1990 Collins Ambulance Type I Ford E350 Chassis - Conventional Cab -Chassis with modular ambulance: $53,256.00 With Addendum: Addendum: A. Collins Standard B. $225 C. Collins will not D. $1945 installed E. $1050 F/W #29-M F. $450 F/W #107-C G. $3000 Rid -Rite H. $325 CPR Seat I. $180 AM/FM $60,810.00 alter Ford QVM Program TOTAL ADDENDUM PRICE IS $ 7,175.00 The following Proposal was also submitted with the bid: Proposal for: One (1) 1990 Type I Ambulance Base Bid: $53,225.00* Trade -In: -0- Net Bid: $53,225.00 Delivery: 90-120 days after receipt or order Bid Valid for: 30 days * Add $7,175.00 for Addendum Also submitted with the bid was a list of Exceptions for items on Pages 3,4,5,6,11,15,16,18,20, and 21C of the specifications. MC LAIN SPECIALTY VEHICLES P.O. Box 4200 Anderson, Indiana 46013 Bid was submitted by Mr. Bob Dietz, Non -Collusion Affidavit was in order and a 10% Bid Bond was submitted. 320 REGULAR MEETING OCTOBER 23, 1989 (4) IYDZ One (1) 1990 Ford F-Super Duty Chassis with P L Custom Body Deluxe Premium Quality Conversion, per customer specifications and required, FOB South Bend, IN: $69,950.00 McLain Specialty advised that their bid proposal.notes, which were attached to the bid letter, contains certain clarifications to their proposal. They noted that there are specific items that should be noted and addressed prior to a decision being made for purchase. For all aluminum crash stable interior lifetime warranty complete, in lieu of plywood interior listed above: ADD: $ 6,000.00 TOTAL: $75,950.00 The Bid packet also contained four (4) pages outlining and describing various items bid and how they comply with bid specifications. LEASE PURCHASE INFORMATION: For lease, initial payment six (6) months after delivery of truck. Based on Bid #1 Quotation listed above: 2 year or four (4) payments of $19,327.32 3 year or six (6) payments of $13,398.15 Based on Bid #2 - Quotation listed above: 2 year or four (4) payments of $20,295.13 3 Year or six (6) payments of $14,547.38 Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above bids were referred to the Fire Department for review and recommendation and the Applications for Bidder Qualification as submitted with the bids were accepted for filing and referred to the Affirmative Action Review Committee for review and recommendation. APPROVE AGREEMENT - DEPARTMENT OF ECONOMIC DEVELOPMENT - NHS REVOLVING LOAN FUND ACTIVITY Ms. Betsy Harriman, Department of Economic Development, advised that the Agreement submitted to the Board today between the City of South Bend acting through its Department of Economic Development and the Neighborhood Housing Services of South Bend, combines multiple previous Contracts that have expired into this one (1) Contract which will continue in effect until 1990. She noted that this Agreement extends the NHS Revolving Loan Program in the northeast. Ms. Harriman noted that this Agreement does not involve new money and reiterated that this Agreement combines previous other contracts into the one (1) Agreement submitted today for approval. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the Agreement was approved and executed. ADOPT RESOLUTION NO. 42-1989 - SALE OF CITY -OWNED PROPERTY AT 717 SOUTH ARNOLD STREET Mr. Leszczynski advised that pursuant to the request submitted to the Board on September 5, 1989, to purchase the above referred to property, the appropriate Resolution is being submitted at this time providing for its sale. Therefore, Mr. Leszczynski made a motion that the Resolution be adopted. Mrs. DeClercq seconded the motion which carried, and the following Resolution No. 42-1989 was adopted: 321 REGULAR MEETING OCTOBER 23, 1989 BOARD OF PUBLIC WORKS RESOLUTION NO. 42-1989 WHEREAS, the Board of Public Works of the City of South Bend, Indiana, has compiled a current detailed inventory of all real property owned by the City of South Bend; and WHEREAS, the Board of Public Works has reviewed said inventory of real property and it finds that a certain parcel of real estate now owned by the City of South Bend is not necessary to the public use and is not set aside by State and City laws for public purposes; and WHEREAS, the Board of Public Works finds that the property described below has an assessed valuation of less than $2,000.00, that the cost of maintaining said parcel equals or exceeds the estimated fair market value of the parcel, and that the highest and best use of the parcel is sale to an abutting landowner. WHEREAS, the Board of Public Works now wishes to take the necessary action to make it possible for the Board, in the future, to sell said parcel of real estate pursuant to State statutes. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana: 1. That the parcel of real estate owned by the City contained in the following list is not necessary to the public use, is not set aside by State or City laws for public purposes, that the cost of maintaining said parcel equals or exceeds the estimated fair market value of said parcel and the highest and best use of said parcel is sale to an abutting landowner: ADDRESS DEED NO. 717 SOUTH ARNOLD STREET 526 ADOPTED this 23rd day of October, 1989. BOARD OF PUBLIC WORKS s/John E. Leszczynski s/Patricia E. DeClercq s/Katherine Humphreys ATTEST: s/Sandra M. Parmerlee, Clerk AWARD BID - ST. JOSEPH/WAYNE STREET GARAGE - PEDESTRIAN WALKWAYS Mr. Michael P. Meeks, Director, Division of Engineering, recommended that the Board award the low bid of Murdock & Sons Construction, Inc., 1320 South Franklin Street, South Bend, Indiana, in the amount of $163,000.00 for the above referred to Project. It is noted that bids for this project were opened by the Board on October 9, 1989. Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the recommendation was accepted and the bid awarded. 323 REGULAR MEETING OCTOBER 23, 1989 APPROVE REQUEST OF UNITED COMMUNITY AGAINST DRUG AND ALCOHOL ABUSE TO CONDUCT MARCH - OCTOBER 27, 1989 Mr. Leszczynski advised that the appropriate City departments and bureaus have reviewed the above referred to request which was submitted to the Board on October 9, 1989, and approval is recommended. It is noted that a new route was submitted subsequent to the request being submitted to the Board and the approval is for the new route which is as follows: Lincolnway West to Chapin, Chapin to Western, Western to Taylor Street, cross intersection and proceed down Taylor Street to the Stanley Coveleski Regional Baseball Stadium. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the request, with revised route, was approved. APPROVE REQUEST OF PARK AVENUE NEIGHBORHOOD ASSOCIATION TO CLOSE MANITOU PLACE FROM FOREST TO PARK FOR HALLOWEEN PARTY - OCTOBER 29, 1989 Mr. Leszczynski advised that the appropriate City departments and bureaus have approved the above referred to request which was submitted to the Board on October 16, 1989, and approval is recommended. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the recommendation was accepted and the request approved. REQUEST FOR 4-WAY STOP SIGN AT INTERSECTION OF WOODLAWN AT INGLEWOOD - REFERRED In a letter to the Board, 1st District Councilmember Stephen J. Luecke requested the placement of stop signs on Woodlawn at Inglewood. He noted that Woodlawn is a busy street with many motorists cutting through between Riverside and Portage often at excessive speeds. He also noted that this intersection is complicated by the proximity of Kessler intersecting Woodward at an angle. The installation of a 4-way stop sign at that intersection would enhance the orderly flow of traffic and increase the safety for motorists and children in the area. Mr. Luecke was present and asked for the Board's favorable recommendation on this request. Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the request was referred to the appropriate City departments and bureaus for review and recommendation. REQUEST OF UAW LOCAL #5 UNION HALL TO INSTALL BARRIERS IN THE PUBLIC RIGHT-OF-WAY - REFERRED Mr. Thomas E. Taylor, President, UAW Local #5, 1426 South Main Street, South Bend, Indiana, advised the Board that recently they have undertaken an extensive remodeling and beautification program at the UAW Local #5 Union Hall, both inside and out. Mr. Taylor stated that the outside project was in part brought about because of problems with semi -drivers using their lot for parking of heavy vehicles and damaging curbs and asphalt paving. Mr. Taylor noted that the semi -drivers utilize the Union's property in front for access to the docks of the companies they service and this causes damage to the Union Hall property. In order to prevent further damage to their property, Mr. Taylor is requesting permission to prevent the semi -drivers from using the public access in front of their building or to be allowed to place barriers around the perimeter. Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the request was referred to the appropriate City departments and Bureaus for review and recommendation. �24 REGULAR MEETING OCTOBER 23, 1989 APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the following two (2) traffic control devices were approved: 1. REMOVAL: Handicap Tow Zone LOCATION: 515 South Jackson REMARKS: Resident deceased 2. REMOVAL: 2 Hour Parking 6 a.m. - 6 p.m. LOCATION: 1802 South Main Street REMARKS: Request of new business owner Mr. Don Foster APPROVE AND/OR RELEASE CONTRACTORS AND EXCAVATION BONDS Mr. Michael P. Meeks, Director, Division of Engineering, recommended that the following Contractors and Excavation Bonds be approved and/or released as follows: CONTRACTORS BOND - Richard E. Slagle d/b/a Majority Builders, Inc. EXCAVATION BONDS - Hamstra Builders, Inc. - John E. Dieringer, d/b/a Utility Piping Services Released Eff. 10/18/89 Released Eff. 10/18/89 Approved Eff. 10/17/89 Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the recommendation was accepted and the above referred to bonds were approved and/or released as indicated above. APPROVE TITLE SHEETS Mr. Leszczynski advised that Title Sheets for the following projects were being presented at this time for execution: 1. Hickory Park - Sanitary Sewer 2. Mayflower Section 5 - Water/Street (Summit Drive & Hazelwood Court) Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the above referred to Title Sheets were approved and signed. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of one hundred ten (110) properties cleaned from October 2, 1989 to October 12, 1989 was submitted. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the report as submitted was filed. APPROVE CLAIMS Chief Deputy City Controller John D. Leisenring, submitted Claim Docket No. 15472 through Claim Docket No. 15815 and recommended approval. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the claims were approved and the report filed. I - REGULAR MEETING OCTOBER 23, 1989 325 ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the meeting adjourned at 9:56 a.m. ATTEST: Sandra M. Parmerlee, Clerk 1 Ile �-Ija4� e . 4L � Patricria E. DeClercq rine HLTmvnr