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HomeMy WebLinkAbout10/09/89 Board of Public Works Minutes302 REGULAR MEETING OCTOBER 9, 1989 The regular meeting of the Board of Public Works was convened at 9:38 a.m. on Monday, October 9, 1989, by Board President John E. Leszczynski, with Mr. Leszczynski, Mrs. Patricia E. DeClercq and Ms. Katherine Humphreys present. Also present was Assistant City Attorney Jenny Pitts Manier. AGENDA ITEMS ADDED Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, a Traffic Control Device and Claims were added to the agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the minutes of the regular meeting of the Board held on October 2, 1989, were approved. OPENING OF BIDS - ST. JOSEPH/WAYNE STREET PARKING GARAGE - PEDESTRIAN WALKWAY Mr. Leszczynski advised that this was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: KASER-SPRAKER CONSTRUCTION INC. 25487 W. State Road 2 P.O. Box 3605 South Bend, Indiana 46619 Bid was signed by Gary L. Spraker, President, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. BID: $165,200.00 ZIOLKOWSKI CONSTRUCTION, INC. P.O. Box 1106 South Bend, Indiana 46624 Bid was signed by Ben Ziolkowski, President, Non -Collusion Affidavit was in order and a 5% Bid Bond was submitted. BID: $198,235.00 The unit cost of unused miscellaneous placed mild steel returned to Owner: Two hundred dollars ($200.00) per ton. MURDOCK & SONS CONSTRUCTION INC. 1320 South Franklin Street South Bend, Indiana 46618 Bid was signed by W.H. Calvin Murdock, President, Non - Collusion Affidavit was in order and a 5% Bid Bond was submitted. BID: $163,000.00 The unit cost of unused miscellaneous placed mild steel returned to Owner: N/A Voluntary Alternate: To use insulated glass and thermal break system - Deduct $4,000.00 I- I 1 303 REGULAR MEETING OCTOBER 9, 1989 Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the bids were referred to the Department of Economic Development and the Engineering Department for review and recommendation. APPROVE COMMUNITY DEVELOPMENT ADDENDUM The following Community Development Addendum was presented to the Board for approval: ADDENDUM II CENTER CITY ASSOCIATES SBCDA REVOLVING LOAN FUND Ms. Beth Leonard, Department of Economic Development, advised that the above referred to Addendum II extends the original Contract period to December 31, 1989 and changes activity guidelines. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the Addendum as submitted was approved and executed. ADOPT RESOLUTION NO. 41-1989 - AUTHORIZING PARKING ON PARKWAYS ABUTTING THE ERSKINE GOLF COURSE AND STUDEBAKER PARK Mr. Leszczynski advised that the Resolution submitted to the Board today allows parking in the parkway abutting Erskine Golf Course on Miami Street and on the north side of Calvert Street at the Studebaker Park Golf Course. Mrs. DeClercq made a motion that the Resolution be adopted. Ms. Humphreys seconded the motion which carried, and the following Resolution No. 41-1989 was adopted: RESOLUTION NO. 41-1989 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND AUTHORIZING PARKING ON PARKWAYS ABUTTING THE ERSKINE GOLF COURSE AND STUDEBAKER PARK WHEREAS, traffic patterns running south on Miami Street and east along Calvert Street, within the City of South Bend, Indiana are sufficiently heavy so as to be impeded and be imperiled by vehicular parking along the west side of Miami Street, adjacent to the Erskine Golf Course and along the North side of Calvert Street adjacent to the Studebaker Park; and WHEREAS, there exists a parkway between the west side of Miami Street and the Erskine Golf Course and a parkway between the north side of Calvert Street and the Studebaker Park each of sufficient width as to allow for parking thereupon; and WHEREAS, on July 2, 1973, the Board of Public Works of the City of South Bend approved a motion "that off-street parking be permitted in the parkway along the fence at the Erskine Golf Course;" and WHEREAS, the Board of Public Works for the City of South Bend has determined that it is in the best interest of public safety, traffic control and vehicular safety to allow parking upon said parkways rather than along the west side of Miami Street adjacent to the Erskine Golf Course and the north side of Calvert Street adjacent to the Studebaker Park. 304 REGULAR MEETING OCTOBER 9, 1989 NOW THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend as follows: 1. That parking shall be prohibited along the west side of Miami Street adjacent to the Erskine Golf Course and also prohibited along the north side of Calvert Street adjacent to the Studebaker Park, all in the City of South Bend, Indiana. 2. That parking shall be permitted upon the parkway located between the west side of Miami Street and the Erskine Golf Course, and that parking shall be permitted upon the parkway located between the north side of Calvert Street and the Studebaker Park, all in the City of South Bend, Indiana. 3. That vehicles parking in said parkways shall not encroach upon, cross, block or impede pedestrian travel on any sidewalk abutting said parkways. 4. That parking upon said parkways is authorized only when in conjunction with proper use of the Erskine Golf Course facilities, Studebaker Golf Course facilities, or Studebaker Park facilities. 5. That this Resolution, in part, serves to reaffirm the actions of the Board of Public Works of the City of South Bend on July 2, 1973, permitting parking upon the parkway located between the west side of Miami Street and the Erskine Golf Course. 6. This Resolution shall be in full force and effect upon its adoption by the Board. ADOPTED this 9th day of October, 1989. CITY OF SOUTH BEND BY ITS BOARD OF PUBLIC WORKS s/JOHN E. LESZCZYNSKI s/PATRICIA E. DECLERCQ s/KATHERINE HUMPHREYS ATTEST: s/Sandra M. Parmerlee, Clerk APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - VIRIDIAN DRIVE PHASE IV PROJECT Mr. Leszczynski advised that Walsh & Kelly, Inc., 24358 State Road 23, South Bend, Indiana, has submitted Change Order No. 1 (Final) indicating that the Contract amount for the above referred to project be increased by $2,416.10 for a new Contract sum including this Change Order in the amount of $32,594.60. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved and the appropriate three-year Maintenance Bond as submitted was filed. 305 REGULAR MEETING OCTOBER 9, 1989 APPROVE LEASE PURCHASE TRANSACTION SUMMARY - MNC LEASING CORPORATION (TWELVE (12) LEAF VACUUMS) Mr. Steve White, City Auditor/Investment Officer, submitted to the Board a Lease Purchase Transaction Summary and recommended the award of the Lease/Purchase for the twelve (12) leaf loaders with boxes to MNC Leasing Corporation, Nottingham Centre,-502 Washington Avenue, Towson, MD. Mr. Leszczynski noted that MNC bid 8.15% interest with semi-annual payments of $39,800.65 for three (3) years for a total cost of $238,803.90. Board Attorney Jenny Pitts Manier noted that one (1) modification was made to the Transaction Summary and that its approval should be subject to the modification that has been noted. She advised that the Transaction Summary originally indicated a pledge of surcharge fees in the Releaf fund. Ms. Manier stated that the money placed in that fund will be used for a number of items so therefore it cannot be pledged as stated. Mrs. DeClercq made a motion that the recommendation be accepted, that the bid of MNC Leasing Corporation be awarded and the Transaction Summary be approved subject to the modification as noted by Ms. Manier. Ms. Humphreys seconded the motion which carried. In response to questions from the news media, Mr. Leszczynski advised that twelve (12) leaf vacuums have been ordered. Partial delivery is expected in the next few days with the remaining vacuums to be delivered next week. APPROVE RELEASE OF ALL CLAIMS Submitted to the Board was a Release of All Claims form from the Greatway Insurance Company of Sheboygan, Wisconsin on behalf of their client Mr. Robert Knarr, 1327 East Ewaing, in regards to damage to City property which occurred on March 31, 1989 at or near the intersection of Miami and Calvert Streets. Mr. Leszczynski noted that the City has received a payment of $808.41 for damages incurred. Mrs. DeClercq made a motion that the Release of Claims form be approved and executed. Ms. Humphreys seconded the motion which carried. APPROVE RAILROAD AGREEMENTS - STATE OF INDIANA BY AND THROUGH THE INDIANA DEPARTMENT OF TRANSPORTATION - RECONSTRUCTION OF THE 1300 RIVERSIDE CROSSING (CONRAIL) - RECONSTRUCTION OF THE 500 S. GREENLAWN CROSSING (GTW RAILROAD) Mr. R.E. Wheeler, Area Engineer, Division of Local Assistance, State of Indiana, Indiana Department of Highways, 100 North Senate Avenue, Room 1101, State Office Building, Indianapolis, Indiana, submitted Railroad Agreements between the City of South Bend and the State of Indiana, acting by and through the Indiana Department of Transportation for reconstruction projects at the above referred to locations. Mr. Leszczynski advised that standard Agreements with the proceed. He noted that the reconstruction work and that per cent (90%) of the costs. Leszczynski, seconded by Ms. Agreements as submitted were the Agreements submitted today are State and authorize the projects to railroads will be doing the federal funds will pay for ninety Upon a motion made by Mr. Humphreys and carried, the approved and executed. APPROVE CERTIFICATE OF SUBSTANTIAL COMPLETION - ST. JOSEPH/WAYNE PARKING FACILITY Mr. Michael P. Meeks, Director, Division of Engineering, submitted to the Board a Certificate of Substantial Completion for the St. Joseph/Wayne Parking Facility. It is noted that the Certificate has been executed by Walker Parking Consultants/ 306 REGULAR MEETING OCTOBER_9, 1989 /Engineers, Inc., and by Reinke & Sons, Inc. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Certificate of Substantial Completion as submitted was approved and executed. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - EMPLOYMENT AND TRAINING SERVICES CENTREX COMPATIBLE TELEPHONE SYSTEM In a letter to the Board, Mr. Juan A. Manigault, Executive Director, Employment & Training Services of St. Joseph County, 115 North William Street, South Bend, Indiana, advised that ETS, formerly the St. Joseph County Job Training Program, is a unit of local government created through an Inter -Local Agreement between the cities of South Bend, Mishawaka and St. Joseph County. The procurement policies require that any purchases over $25,000.00 are to be advertised through the Board of Public Works. Therefore, Mr. Manigault requested that the Board advertise for the receipt of bids for the purchase of a Centrex compatible telephone system for ETS. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the request was approved. REQUEST OF UNITED COMMUNITY AGAINST DRUG AN CONDUCT MARCH - OCTOB_ER 27, 1989 - REFERRED In a lette Organizer, (UCADAA), of October Week. The drugs and ALCOHOL ABUSE TO r to the Board, Ms. Gladys Muhammad, Community United Community Against Drug and Alcohol Abuse 914 L.W.W., South Bend, Indiana, advised that the week 22-29, 1989 has been designated as National Red Ribbon Red Ribbon is the symbol to reduce the demands for to work toward a drug free America. Ms. Muhammad stated that members of the UCADAA are planning a March to show their support for the Red Ribbon campaign and that a Michiana Community Red Ribbon Rally Day March has been scheduled for Friday, October 27, 1989. The March will assemble on the front lawn and sidewalk at the Colfax Cultural Center at 914 Lincolnway East at 10:00 a.m. with the March beginning at 11:00 a.m. Marchers will proceed on the south side of L.W.W. to William Street, turn right on William and walk to the Stanley Coveleski Stadium for a program beginning at 12:00 noon. Mr. Leszczynski made a motion that the March request be referred to the appropriate City departments and bureaus for review and recommendation. Mrs. DeClercq seconded the motion which carried. APPROVE TITLE SHEET - SANITARY S 52200 US 31 NORTH) CO BELL RESTAURANT - Mr. Leszczynski advised that the Title Sheet for the above referred to project was being presented at this time for execution. Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the Title Sheet was approved and signed. APPROVE AND/OR RELEASE CONTRACTORS BONDS Mr. Michael P. Meeks, Director, Division of Engineering, recommended that the following Contractors Bonds be approved and/or released as follows: - Steve's Concrete Approved Effective 10/2/89 - Willis Construction Released Effective 10/5/89 - Rafael Sanchez Released Effective 10/6/89 Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the bonds were approved and/or released as indicated above. I - 307 REGULAR MEETING OCTOBER 9, 1989 FILING OF HUMANE SOCIETY MONTHLY REPORT - SEPTEMBER Mr. Leszczynski advised that the Humane Society of St. Joseph County, IN, Inc. has submitted the monthly report for September indicating the types and numbers of animals handled for the City of South Bend. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the report as submitted was accepted for filing. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of seventy-one (71) properties cleaned from September 25, 1989 to September 29, 1989, was submitted. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the report as submitted was filed. APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the following one (1) traffic control device was approved: 1. NEW INSTALLATION: 1 Hour Parking - 6 A.M. to 6 P.M. LOCATION: 118 North Walnut Street REMARKS: Dr. Butts' office APPROVE CLAIMS Chief Deputy City Controller John D. Leisenring submitted Claim Docket No. 14935 through Claim Docket No. 15164 and recommended approval. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the claims were approved and the report filed. PRIVILEGE OF THE FLOOR COMMENTS R TWELVE (12 Mr. Thomas Suite 811, Board. ;GARDING AWARD OF BID TO BROWN COMPANY FOR LEAF VACUUMS S. Botkin, Attorney at Law, 108 North Main Street, South Bend, Indiana, was present and addressed the Mr. Botkin stated that he represents Best Equipment Company, Inc., 2804 North Catherwood, Indianapolis, Indiana. He informed the Board that Best Equipment did submit a bid on July 31, 1989, for twelve (12) leaf vacuums which the City was purchasing and that they were very upset to lose the bid. He noted that Best Equipment has done business with the City for a number of years and has most recently conducted a seminar for City employees on the use of street cleaning equipment. Mr. Botkin advised that on the leaf vacuum project, Best Equipment did consult with the City regarding this bid and that on the requirement of a 2080 hour warranty, Best Equipment went way out of its way to get the manufacturer to extend the warranty as requested in the specifications. Mr. Botkin noted that Best Equipment lost the bid for reasons that they don't understand and it is very disheartening to a company that goes out of its way to lose a bid and not know why. Mr. Botkin asked that the City advise Best Equipment of the reason they lost the bid in order to avoid this type of circumstance in the future. Mr. Leszczynski advised Mr. Botkin that the City did inform Best Equipment of the reason why their bid was not selected. Mr. 308 REGULAR MEETING OCTOBER 9, 1989 Leszczynski further advised Mr. Botkin that representatives of Best Equipment were present at the public bid opening and that they did receive a letter from the City regarding this matter. Mr. Leszczynski stated that if Best Equipment is still confused about the matter, the City will explain it to them further. In response to questions from the news media, Mr. Leszczynski stated that the bid submitted by Best Equipment was the lower bid but that the equipment bid did not meet specifictions. Mr. Leszczynski noted that the City had a certain performance standard which the equipment bid by Best Equipment could not meet. ADJOURNMENT There being no further business motion made by Mr. Leszczynski, carried, the meeting adjourned ATT -I'L' juA Sandra M. Parmerlee, Clerk to come before the Board, upon a seconded by Mrs. DeClercq and at 9:53 a.m. f ohn E. Leszczy s i Patricia E. DeClercq LJ L l