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HomeMy WebLinkAbout08/28/89 Board of Public Works MinutesREGULAR MEETING AUGUST 28, 1989 257 LJ The regular meeting of the Board of Public Works was convened at 9:36 a.m. on Monday, August 28, 1989 by Board President John E. Leszczynski, with Mr. Leszczynski, Mrs. Patricia E. DeClercq and Ms. Katherine Humphreys present. Also present was Assistant City Attorney Jenny Pitts-Manier. APPROVE MINUTES OF PREVIOUS MEETINGS Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the minutes of the Special meeting of the Board held on August 16, 1989, and the minutes of the regular meeting of the Board held on August 21, 1989 were approved. -EL TO ALLOW PARKING AROUND THE TEMPLE FOR HOLY_ DAYSERVICES - SEPTEMBER 29-30, 1989 & OCTOBER 8-9. 1989 - REFERRED In a letter to the Board, Mr. Morton Ziker, President, Temple Beth -El, 305 West Madison Street, South Bend, Indiana, requested that parking be allowed on both sides of the Temple block on West Madison Street and North Lafayette Boulevard for Holy Day services as follows: Friday, September 29, 1989 Saturday, September 30, 1989 Sunday, October 8, 1989 Monday, October 9, 1989 Mr. Ziker also noted that since vandalism may well increase, he Department being very visible i times. n 8:15 p.m. 9:00 a.m. - 1:00 p.m. 8:15 p.m. 9:00 a.m. - 5:30 p.m. this is also the time when would appreciate the Police that area during the above Upon a motion made by Mr. Leszczynski, seconded and carried, the above request was referred to Traffic and Lighting and the Police Department for review and recommendation. ST OF 1989 CROP COMM] by Ms. Humphreys the Bureau of Traffic Division TO CONDUCT ANNUAL CROP WALK - OCTOBER 8, 1989 - REFERRED In a letter to the Board, Ms. Diane Booher, Arrangements Chair, 1989 CROP Committee, advised that on behalf of the 1989 CROP Committee of St. Joseph County, she would like to request permission to conduct the annual CROP Walk on October 8, 1989 from 2:00 p.m. to 5:00 p.m. Submitted with the request was a route which will be utilized for the Walk which begins and ends at St. Joseph High School at Michigan and Angela Boulevard. Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the request was referred to the appropriate City departments and bureaus for review and recommendation. APPROVE REQUEST OF POLICE DEPARTMENT TO CONDUCT AUCTION OF UNCLAIMED BICYCLES AND OTHER UNCLAIMED PROPERTY - OCTOBER 14 Police Chief Ronald G. Marciniak requested permission to dispose of unclaimed bicycles and other unclaimed property at a public auction to be held on October 14, 1989 from 8:30 a.m. until 12:30 p.m or until all items are sold. Chief Marciniak advised that this is the second auction of the year and will be held rain or shine in the Street Department garage at the rear of the station. Chief Marciniak noted that Mr. Karl Kaser of Kaser's Auction Service will conduct the auction. A partial list of items to be sold are bicycles, television sets, stereo gear, jewelry, lawnmowers, V.C.R.'s, moped's, tools and miscellaneous items. Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the request was approved and the proper advertising was authorized. 258 REGULAR MEETING AUGUST 28, 1989 REQUEST OF CITY AWNING TO INSTALL A CANOPY AT 121 NORTH HIL_L__ STREET - REFERRED Mr. Hank Craft, Sales Representative, City Awning of South Bend, 1835 South Franklin Street, South Bend, Indiana, requested permission to install a canopy at 121 North Hill Street, the premises of Baer, Barkley & Company which will project two feet (21011) out from the building. Mr. Craft submitted with the request a drawing of the frame as well as structure details. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the request was referred to the appropriate City departments and bureaus for review and recommendation REQUEST TO PURCHASE CITY -OWNED PROPERTY - LOT #40 JEWELWOOD ADDITION - REFERRED In a letter to the Board, Mr. Robert Galloway, 20502 Johnson Road, South Bend, Indiana, requested permission to purchase City -owned property known as Lot #40 of Jewelwood Addition, Section 35-37-2E. Mr. Galloway noted that the purchase of this property is needed for use as an access road to Katie Lane Subdivision. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the request was referred to the appropriate City departments and bureaus in order that a determination can be made whether the City need retain this property. AWARD BID - ONE (1) INDUSTRIAL LOADER/BACKHOE WITH 500 FOOT POUND HYDRAULIC BREAKER PERMANENTLY MOUNTED ON THE MACHINE Mr. Robert Kruszynski, Manager, Department of Sanitation, advised that he has reviewed the three (3) bids received on July 17, 1989 for the above referred to equipment and at this time is recommending that the bid of MacDonald Machinery, 52401 Ralph Jones Drive, in the amount of $52,750.00 be awarded. Mr. Kruszynski noted that the bid submitted by Rudd Equipment was in the amount of $50,119.900 and the bid submitted by A.H. Choitz was in the amount of $58,000.00. Mr. Kruszynski noted that the low bid submitted by Rudd Equipment is not acceptable for two (2) reasons as follows: 1. Rudd Equipment cannot show the City an operational vehicle. 2. Rudd does not have a local parts and service facility as specified under bid qualifications. Mr. Kruszynski further noted that this equipment will be used by the Bureau of Sewers construction crews. Mr. Leszczynski made a motion that the recommendation be accepted and the bid of MacDonald Machinery be accepted and awarded. Mrs. DeClercq seconded the motion which carried. Mr. Leszczynski noted that on June 2, 1989, Mr. Ralph Johnson, 734 North Cushing Street, South Bend, Indiana, submitted to the Board a Petition signed by individuals supporting slant parking along Michigan Street from Western to Colfax. At that time, the Petition was referred to the appropriate City departments and bureaus for review and recommendation. At this time, Mr. Leszczynski advised that that recommendations received indicate that the parking should not be changed as suggested. Mr. Leszczynski further advised that Mr. Michael P. Meeks, Director, Division of Engineering, noted that accident reports do not indicate an excessive amount of traffic accidents per year 259 REGULAR MEETING AUGUST 28. 1989 with the average being three (3) per block per year. Also, changing parking would reduce the number of spaces by approximately four (4) per block and access by traffic to parking spaces would be limited to one (1) side. Additionally, Ms. Ann Kolata, Deputy Executive Director, Department of Economic Development, advised that the Department has reviewed the matter and has discussed it with the Center City Associates merchant group. She noted that the merchant group unanimously recommended keeping the parking as it is based on the fact that there has not been a significant safety problem with the parking as it currently exists and that there would be a traffic problem if the spaces were changed from perpendicular to angled. Therefore, Mrs. DeClercq made a motion that the recommendations be accepted and the Petition be denied. Ms. Humphreys seconded the motion which carried. Mr. Ralph Johnson, 734 North Cushing Street, South Bend, Indiana, was present and advised the Board that he circulated the Petition in order to get safer angle parking. He stated that nine (9) out of ten (10) individuals he talked to were in favor of the change. He noted that all banks and financial institutions, except lst Source who advised that they would defer to the decision of Center City Associates, were in favor of the change. Mr. Johnson stated that Center City Associates does not speak for all the merchants and that only a small percentage of the merchants belong to that group. Mr. Johnson noted that motorcycles could utilize smaller spaces provided on the ends of the block and the removal of the brick work would provide an additional twelve (12) spaces. Mr. Johnson informed the Board that the South Bend Older Adults Council were in favor of the angle parking and that Councilmen Loretta Duda and Linas Slavinskas advised that they were also in favor of angle parking downtown. Mr. Johnson also read letters from two (2) downtown merchants, Mr. Knight of Van Horne Jewelers and Mr. Doug Kline of Power Drugs, indicating their support of safer angle parking. Mr. Johnson concluded his statements by indicating that safety is more important than convenience. APPROVE REQUEST OF CITY AWNING TO INSTALL CANOPY AT EDWARDO'S RESTAURANT AT THE CORNER OF WAYNE AND MICHIGAN STREETS Mr. Leszczynski advised that the appropriate City departments and bureaus have reviewed the above referred to request which was submitted to the Board on July 10, 1989, and approval is recommended at this time. It was noted that Mr. Jack Mathews, Building Commissioner, has requested installation details from City Awning and that Board Attorney Jenny Pitts-Manier has prepared the appropriate Indemnification and Hold Harmless Agreement. Therefore, Mrs. DeClercq made a motion that the request be approved. Ms. Humphreys seconded the motion which carried. DENY REQUEST TO PURCHASE CITY -OWNED PROPERTY AT THE N.E. CORNER OF CHAPIN AND WESTERN AVENUE Mr. Leszczynski noted that the appropriate City departments and bureaus have reviewed the above referred to request which was submitted to the Board on June 12, 1989, and denial is recommended. Mr. Leszczynski advised that the Department of Economic Development has recommended denial and advised that the West Washington Chapin Revitalization Project, Inc., wishes to have the West Washington Chapin Development Area boundary changed ME REGULAR MEETING AUGUST 28, 1989 to include this property and the City -owned property located on the N.E. corner of Chapin and Western before any development occurs on either property. Mrs. DeClercq made a motion that the recommendation be accepted and the request be denied. Ms. Humphreys seconded the motion which carried. APPROVE REQUEST OF MARANATHA TEMPLE TO CONDUCT MARCH - SEPTEMBER 9, 1989 The above referred to request, submitted to the Board on June 26, 1989, has been reviewed by the Bureau of Traffic and Lighting, Police Department Traffic Division and the City Attorney's office and approval is recommended at this time. Therefore, Mrs. DeClercq made a motion that the recommendation be accepted and the request be approved. Ms. Humphreys seconded the motion which carried. APPROVE REQUEST OF UNITED STATES ARMY RESERVE CENTER TO CLOSE STREETS IN CONJUNCTION WITH REDEDICATION CEREMONY - SEPTEMBER 10 1989 Mr. Leszczynski advised that the appropriate City departments and bureaus have reviewed the above referred to request which was submitted to the Board on August 7, 1989 to close Boland Street, from Bendix to Kenmore and Kenmore Street from Boland to Cleveland on September 10, 1989, in conjunction with the United States Army Reserve Center rededication ceremony that will take place from 8:00 a.m. to 4:00 p.m. and approval is recommended. Mrs. DeClercq therefore made a motion that the request be approved. Ms. Humphreys seconded the motion which carried. ST OF AGAPE MIS IN SE BRY. SEPTEMBER 17, 1989 As the appropriate City departments and bureaus have reviewed the above referred to request which was submitted to the Board on August 14, 1989 and approval is recommended, Mrs. DeClercq made a motion that the request be approved. Ms. Humphreys seconded the motion which carried. APPROVE REQUEST OF A.B.A.T.E. OF INDIANA FOR TRAFFIC CONTROL ASSISTANCE IN CONJUNCTION WITH ANNUAL MOTORCYCLE RIDE FOR MUSCULAR DYSTROPHY - SEPTEMBER 3,1 1989 Mr. Leszczynski advised that the appropriate City departments and bureaus have reviewed the above referred to request which was submitted to the Board on August 14, 1989 for traffic control assistance through various intersections as indicated on the route which they submitted with their request, and approval is recommended at this time. It was noted the Civil Defense Police and Civil Defense WeatherWatch Units will be utilized for this event and that the City Attorney's office has prepared the appropriate Indemnification and Hold Harmless Agreement. Therefore, Mrs. DeClercq made a motion that the request be approved. Ms. Humphreys seconded the motion which carried. APPROVE BLOCK PARTY REQUESTS Mr. Leszczynski noted that the appropriate City departments and bureaus have reviewed the following block party requests which have been submitted to the Board and approval is recommended. Therefore, Ms. Humphreys made a motion that the recommendation be accepted and the requests be approved. Mrs. DeClercq seconded the motion which carried and the following block party requests were approved: r 1 n 261 REGULAR MEETING AUGUST 28, 1989 LOCATION: Prast, from O'Brien to Huey Street PETITIONER: Mr. James White ADDRESS: 2015 Prast Street DATE(S): September 2, 1989 TIME: 3:00 p.m. to 10:00 p.m. LOCATION: South Street, from Eddy to Sunnyside PETITIONER: Doris Stam ADDRESS: 1142 East South Street DATE(S): September 3, 1989 TIME: 3:00 p.m. to 8:00 p.m. LOCATION: Wellington Street, from Ford to Dunham PETITIONER: Curtis Leonard ADDRESS: 721 South Wellington DATE(S): September 4, 1989 TIME: 10:00 a.m. to 10:00 p.m. LOCATION: Washington Street, from Sunnyside to Jacob PETITIONER: Dorcas Sunderlin ADDRESS: 1308 East Washington DATE(S): September 6, 1989 TIME: 5:00 p.m. to 9:00 p.m. LOCATION: Monroe Street, from Sunnyside to Twyckenham PETITIONER: Brian Couch ADDRESS: 1433 East Monroe Street DATE(S): September 9, 1989 TIME: 2:00 p.m. to 10:00 p.m. LOCATION: 1600 Block of Devon Circle PETITIONER: Andrea Jones ADDRESS: 1608 Devon Circle DATE(S): September 10, 1989 (rain date of 9/17/89) TIME: 2:00 p.m. to 7:00 p.m. LOCATION: Monroe Street, from River Avenue to Arch at Edgewater PETITIONER: Gina Delaurelle ADDRESS: 553 Edgewater Drive DATE(S): September 10, 1989 TIME: 2:00 p.m. to 9:00 p.m. LOCATION: Vassar, from Riverside Drive to Woodward Ave. PETITIONER: Micki Glueckert ADDRESS: 1102 Woodward DATE(S): September 17, 1989 TIME: Noon until dark LOCATION: 600 Block of North Studebaker PETITIONER: Thomas Lue ADDRESS: 643 LaPorte DATE(S): September 4, 1989 TIME: 1:00 p.m. to 6:00 p.m. APPROVE CHANGE Mr. Leszczynski advised that Walsh & Kelly, Inc., 24358 State Road 23, South Bend, Indiana, has submitted Change Order No. 1 (Final) indicating that the Contract amount be increased by 262 REGULAR MEETING AUGUST 28, 1989 $18,778.22 for a new Contract sum including this Change Order in the amount of $72,175.22. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Mr. Leszczynski noted that this Change.Order reflects items including rotomilling and using sodding instead of seeding. Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved and the appropriate three-year Maintenance Bond was accepted for filing. APPROVE TITLE SHEET - FARMINGTON SQUARE, UNIT 13 Mr. Leszczynski advised that the Title Sheet for the above referred to project which indicates sanitary sewer and water was being presented at this time for execution. Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the above referred to Title Sheet was approved and signed. APPROVE AND/OR RELEASE CONTRACTORS AND EXCAVATION BONDS Mr. Michael P. Meeks, Director, Division of Engineering, recommended that the following Contractors and Excavation Bonds be approved and/or released as indicated below: CONTRACTORS BONDS McCollough-Scholten Construction, Inc. Approved Effective: August 28, 1989 Steve's Concrete, Inc. Released Effective: August 21, 1989 EXCAVATION BOND McCollough-Scholten Construction, Inc. Approved Effective: August 28, 1989 FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the Certificate of Insurance for Edward J. White, Inc., P.O. Box 898, South Bend, Indiana, was accepted and filed. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT A report from the Department of Code Enforcement indicating a total of eighty-two (82) properties cleaned from August 7, 1989 to August 16, 1989, was submitted. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the report as submitted was filed. APPROVE CLAIMS Mr. Juan Manigault, Executive Director, St. Joseph County Job Training Program submitted a list containing forty-two (42) claims and recommended approval. Additionally, Chief Deputy Controller John D. Leisenring, submitted Claim Docket No. 13323 through Claim Docket No. 13638 and recommended approval. Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the claims were approved and the reports as submitted were filed. 1 I 263 REGULAR MEETING ADJOURNMENT There being no further business motion made by Mr. Leszczynski, carried, the meeting adjourned ATTE Sandra M. Parmerlee, Clerk 1 AUGUST 28, 1989 to come before the Board, upon a seconded by Mrs. DeClercq and at 9:55 a.m. •E. Leszcz3�ftski( r f za fi Patricia E. DeClercq r