HomeMy WebLinkAbout08/16/89 Board of Public Works Special Meeting Minutes245
SPECIAL MEETING AUGUST 16. 1989
A Special Meeting of the Board of Public Works was convened at
10:05 a.m. on Wednesday, August 16, 1989, by Board President John
E. Leszczynski, with Mr. Leszczynski, Mrs. Patricia E. DeClercq
and Ms. Katherine Humphreys present. Also present was Assistant
City Attorney Jenny Pitts-Manier.
AWARD BID - TWELVE (12) LEAF VACUUMS FOR CITY OF SOUTH BEND
OPERATION RELEAF
Mr. Leszczynski indicated that the bids of the Brown Equipment
Company and the Best Equipment Company had been referred to the
Street Department for review and recommendation. Mr. Leszczynski
indicated that Bill Penn, Director of the Division of
Transportation within the Street Department, had reviewed the
bids and had spoken with both bidders as well as with other
municipal customers of each bidder, and had put his
recommendation to the Board in his letter dated August 16, 1989,
which letter Mr. Leszczynski presented to the Board.
Mr. Leszczynski informed the Board that it was the recommendation
of the Street Department that the bid of the Brown Equipment
Company for 12 TARCO Big-T-Vac Model TTL-4 95 W, equipped with a
Hercules Diesel D-3400 engine and at a cost of $14,979.00 apiece,
for a total cost of $179,748.00, be accepted. Mr. Leszczynski
indicated that although the bid -of the Brown Equipment Company
exceeded that of the Best Equipment Company, the Brown bid was
more responsive, as it more closely met the City's
specifications.
Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys
and carried, the bid of Brown Equipment Company as indicated
above was awarded.
Subsequent to the award of the indicated bid to the Brown
Equipment Company, Mr. Terry O'Brien, of the Best Equipment
Company, asked to address the Board. Mr. O'Brien expressed his
opinion that the Best Equipment Company had offered the Board a
comparable product, meeting or exceeding all bid specifications,
for a total cost of $35,825.00 less than the total cost of the
bid awarded to the Brown Equipment Company. Mr. O'Brien
indicated that the bid of the Best Equipment Company included an
extended warranty not included in the bid of the Brown Equipment
Company.
Mr. Leszczynski responded to Mr. O'Brien's concerns by indicating
that the product offered by the Best Equipment Company was made
with welded liners rather than the removable liners called for in
the specifications, and that the Best Equipment Company product
was not configured as requested by the specifications.
Additionally, Mr. Leszczynski indicated that conversations with
current municipal users of the Best Equipment Company product
indicated a variety of problems with that product, including gas
tanks which leak and hoses which need to be replaced more
frequently than should be the case.
Mr. Leszczynski indicated that the City has had success with
street sweeping equipment purchased from the Best Equipment
Company in the past. Mr. Leszczynski indicated, however, that
the comments received from current municipal users of the Best
Equipment Company leaf vacuum, along with the failure of the Best
Equipment Company product to meet the indicated specifications
warranted the award to the Brown Equipment Company.
ADJOURNMENT
There being no further business to come before the Board, upon a
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SPECIAL MEETING AUGUST 16, 1989
motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and
carried, the meeting adjourned at 10:25 a.m.
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Sandra M. Parmerlee, Clerk